Executive Assistant

India Porter

Colonial Heights, VA

424-***-**** – ********@****.***.***

Detail-oriented and highly organized administrative professional with extensive experience in providing exceptional support to leadership teams. Adept at managing complex schedules, coordinating travel and expenses, and planning team events. Seeking to leverage my skills and experience.

Professional Profile

CORE STRENGTHS:

Project Management

Event Coordinating

Data/File Management

Executive Support

Report Preparation

Sales Support

Travel Arrangements

Managing budgets

Vendor and Customer Relations

Computer/Internet and Office Skills: Gsuite, Word, Excel (including mail merge and V-look-ups), Outlook, Access, MS Insghts, Copilot, smart sheets, Adobe InDesign, Oracle, Salesforce, Slack, Zoom, Meet, Webex, Concur, PeopleSoft, Filemaker Pro, HeadTrax, Doc Imaging, Multi-function machine

Education

General Studies Gardena High School Gardena, CA

Medical Secretary Harbor Occupational San Pedro, CA

Real Estate Sales Amber Century 21 Torrance, CA

Employment History

Microsoft Corporation 02/2022 – 02/2025

Lead Executive Business Administrator (Remote)

Managed complex calendars for three senior directors, ensuring seamless coordination of their schedules across multiple time zones and stakeholders. I also proactively anticipated scheduling conflicts and priorities to provide efficient solutions, allowing the directors to focus on strategic initiatives.

Lead/mentored a team of four Executive Business Administrators.

Managed new employee setup, and procurement of goods and services and asset tracking.

Lead in organizing and coordinating a variety of events and off-sites. From conception to execution, I managed all the logistical details, ensured seamless communication between stakeholders, and delivered memorable experiences that aligned with the company’s goals. My proactive approach and attention to detail ensured that every event was executed flawlessly, enhancing team cohesion and productivity.

Zillowgroup 07/2021– 01/2022

Executive Assistant (Remote)

Managed complex calendars for two Senior directors, ensuring seamless coordination of their schedules across multiple time zones and stakeholders. I also proactively anticipated scheduling conflicts and priorities to provide efficient solutions, allowing the directors to focus on strategic initiatives.

Partnered with my leader’s proactively anticipating needs, aligning and on goals

Provided comprehensive Executive support streamlining schedules, coordinating meetings, and ensuring seamless.

Planned virtual meeting technology based upon participant needs and all other meeting logistics.

Cisco 06/2021 – 12/2021

Executive Assistant

Managed complex calendars for two senior directors, ensuring seamless coordination of their schedules across multiple time zones and stakeholders. I also proactively anticipated scheduling conflicts and priorities to provide efficient solutions, allowing the directors to focus on strategic initiatives.

Provided comprehensive support to an executive leader overseeing a dynamic team of 400. This included coordinating cross-departmental communications, streamlining administrative processes, and managing high-level projects. My efforts contributed to optimizing team efficiency and ensuring seamless execution of strategic initiatives.

Managed requests for meetings from internal team members as well as external contacts

University of Southern California 03/2018 –08/2019

Event Specialist (Contract)

Successfully completed planning and executing extremely large complex events for groups conferences, executive programs, strategic sponsorships, tradeshows, and special events for groups conferences, executive programs, strategic sponsorships and special events for groups of 25 – 500

Successfully installed the Balakrishim library

Managed event budgets

Planned and executed large, complex events for groups ranging from 25 to 500 attendees, including conferences, executive programs, strategic sponsorships, tradeshows, and special events.

Installed the Balakrishim library.

Herbalife, Torrance, CA 08/2017 –02/2018

Executive Assistant (Contract)

Created/produced a variety of business correspondence, reports and related materials.

Prepared supporting documentation such as SOP’s, checklists, etc.

Managed creatively and strategically revising policy and procedures.

Created and edited Playbooks for Extravaganza and various Events/Trainings.

Negotiated contracts vendors/staff, travel arrangements, data and list management.

Managed the Worldwide Calendar, updating and maintaining the current and upcoming information

Processing all invoices, purchase requisitions, contracts and maintaining records

Managed Event Recordings

Toyota Carson, CA 01/2016 –07/2017 Administrative Coordinator (Contract)

· Provided administrative Project managers and Executive Sales/Marketing teams.

· Coordinated logistics for, Events, Conferences.

· Implemented quality polices and SOW, using checklists

· Reviewed contracts, RFPs. and prepared supporting documentation such as SOP's, checklists, etc.

· Creatively and strategically managed developing and revising policy and procedures.

· Coordinated logistics, equipment and supplies for sales and marketing team meetings and events.

· Managed Outlook Calendars and Team SharePoint sites and conference rooms; arranged events and meetings.

· Processed facility work orders and prepared monthly reports.

· Received shipments (small boxes, etc.) and sent inventory out, load/unload trucks, verify shipment, update digital trackers, etc.

· Liaised for sales team for high profile clients, vendors, guest speakers, instructors and volunteers.

Discovery Communications, Los Angeles, CA 03/2015 – 08/2015

Reception Coordinator (Contract)

Coordinated the 6th annual “Discovery Impact Day” for VP, TLC, OWN and various Discovery teams.

Managed logistics for the Discovery Innovation Awards and 30th year Anniversary of Discovery.

Managed catering orders, reserved venues, and gift giveaways/swag.

Coordinated and communicated with global Discovery teams to ensure all event elements were streamlined

Managed budget and logistics for planning of daily events and activities for staff.

Managed for onboarding process for new hires and Interns

CBRE at Microsoft Corporation 12/2007 – 01/2014

Workplace Experience Coordinator

Provided administrative support to the sales and marketing team.

Prepared weekly reports to track services and statistical data.

Coordinated logistics, equipment and supplies for sales and marketing team meetings and events.

Managed 24 calendars and 40 conference rooms; arranged events and meetings.

Processed facility work orders and prepared monthly reports.

Liaised for Sales team for High Profile Clients, Vendors, guest speakers, instructors and volunteers.

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