Administration & Government Relations Leader

Mohammed ElEmam

Egypt

*********@*****.*** +201*********

linkedin.com/in/mohammed-elemam-91a7b58

Summary

I have 20 years of experience in logistics, Procurement and Administration all of them in multinational companies. Also I have got Project Management certificate and certified as Lead Internal Auditor. Experience

Facilities and Administration Supervisor

Air Liquide

Mar 2019 - Present (5 years 3 months)

● Supports Air Liquide operations by supervising Administration & Base Maintenance staff; planning, organizing, upgrading & implementing administrative systems to ensure efficient and effective service delivery.

● Responsible for the head office maintenance, housekeeping, ACs, Plumbing, painting, pest control, grocery, stationary and any related ad-hocs.And make sure that head office is up to AL standards.

● Budget preparation to achieve the financial objectives by anticipating requirements; submitting budget, scheduling expenditures & monitoring cost.

● Record the department expenses activity with keeping the analysis per activity for monitoring the budget and comparing historical data.

● Dealing with the contracted maintenance and housekeeping vendors to make sure that they are up to the required standards.

● Manage and monitor administrating AL telecommunication policy and landlines.

● Responsible for all company’s renovation projects from the budgeting stage till the receiving from the sub-contractor.

● Manage the handling process of local and expat affairs travel arrangements (flights, hotel, internal transportation, etc...)

Local Procurement and logistics Supervisor

Egyptian Petroleum HH Rig Manufacturing

Nov 2016 - Mar 2019 (2 years 5 months)

Full Responsible of Custom Clearance & Logistic with all related process .

Full Responsible of all work related to GAFI & apply all GAFI Rules & Regulations ..

Apply Supplier Evaluation System for all local/foreign purchasing material, that enhance the company to achieve the most effective cost reduction / Negotiate to

Comply with internal document circulation

Responsible to fill full all External & Internal Documents related to work.

Well Control of Custom Clearance expenses, to achieve the best services with best time/ finalize all the custom clearance procedures in compliance with the Egyptian low and with the company policy.

Monitoring petty cash policy for all the cash purchasing material Mohammed ElEmam - page 1

Apply the sales tax system for all issued purchase orders, by applying the 13 form for the PO, and pay the sales tax for the small amount PO.

Follow and monitor all transactional procurement including tendering processes, evaluation, contracting, contract management,, and risk assessment Departmental staff development.

Full responsible of, shipping management, Shipments Transportation, Shipments Insurance, Road Fees…etc

Ensure timely preparation of procurement plans for the projects and monitor their implementation.

Ensure full compliance of procurement activities with the Field Procurement Manual, Financial Rules and Regulations, relevant Organizational Policies, and fully comply with API Standards & Forms..

Ensure that the reporting and auditing requirements are observed and followed.

Ensure effective use of internal Standard Operating Procedures in procurement.

Provide monthly reports and prepare monthly, quarterly and annual procurement-plans and progress reports as required.

Provide all necessary documentation to vendors regarding value-added tax and customs exemption and follow up. Ensure that the mission gets duty free goods/ services whenever feasible. Purchaser

International Committee of the Red Cross - ICRC

Nov 2012 - Oct 2016 (4 years)

• Process specific purchase orders and establish contracts with suppliers, ensures all related information is available in the local database or filing system

• Negotiate purchase conditions and purchase all specific goods and services as specified in the requests

• Implement and Review Supplier contracts

• Monitor and report on Supplier performance

Implement and follow-up ICRC purchase strategy for each family of product with the Geneva responsible purchaser.

• Anticipate the needs together with the Logistics co-ordinator

• Assist Procurement Officer to clarify problematic Requisition Orders

• Participate to procurement planning with SCA, Warehouse, Transport and Medical Logistics

• Participate to the choice of the supply source

• Negotiate and purchase: spot purchase, quotation, tender

• Follow-up the procurement process until goods are delivered by the supplier

• Sort out the quality claims and to validate suppliers invoices

• Visit and prospect suppliers, select and evaluate them

• Ensure maintaining of suppliers' and items' databases and filing

• Keep and update the purchase procedures

• Keep and update "tableau de bord": with activities and anomalies indicators (e.g. : Purchase orders, purchase values and consolidated volumes of suppliers/families/ sites, anomalies etc)

• Maintain good filing system for PO files, Suppliers files, Products files

• Assist in Tenders for Transport and Clearing.

Senior Logistics Specialist

Toyota Motor Engineering Egypt "T.M.E.E"

Jul 2011 - Oct 2012 (1 year 4 months)

Mohammed ElEmam - page 2

• Liaise with Logistics teams in Toyota (Japan, Thailand, Vietnam, Malaysia, Philippine, and Indonesia) to ensure that shipping documents delivered in proper time before shipments arrival to start customs clearance process before shipments arrival.

• Prepare the shipping documents and put the HS codes for each imported parts to minimize time taken in customs inspection.

• Follow up with the freight forwarder the clearance of shipments in each port (Sokhna, Damietta, Cairo and Obour)

• Evaluate Freight Forwarders according to quality and price.

• Liaise with Customs Broker to ensure that all commodity listings are accurately classified with proper HS Tariff classifications and Duty Rates

• Continuously review operational processes via kaizen and negotiate countermeasures with impacted groups to ensure improved business process is developed

• Lead daily / monthly / periodic review meetings with all levels of management to keep all other departments aware by parts delivery and accordingly set production plans.

• Lead periodic meetings with governmental authorities to keep good relations and provide alternative solutions to support and minimize customs clearance time.

• Communicate with shipping lines to get best offers and services.

• Prepare yearly cost analysis to ensure agreed offer applied all over the year. Senior Logistics and Procurement Specialist

MBC GROUP

Apr 2007 - Jun 2011 (4 years 3 months)

• Negotiating and administration of purchasing contracts

• Cost saving budgeting and targeting.

• Authorized person for all the tasks related to the Investment Authority & Customs.

• Payment terms negotiation, optimization and management

• Handle logistic & procurement activities.

• Document procurement and purchasing processes.

• Evaluate vendors & offers in terms of quality, delivery, warrantee and price.

• Improved the life cycle for the custom clearance process. Logistics, Procurement & Admin Supervisor

Orbit Satellite Television & Radio Network

Dec 2003 - Mar 2007 (3 years 4 months)

• Handle logistic & procurement activities.

• Document procurement and purchasing processes.

• Established and maintained monthly stationary order requests.

• Evaluate vendors & offers in terms of quality, delivery, warrantee and price.

• Controlled the consumption of all the food and beverage used in the company buffets.

• Improved the life cycle for the custom clearance process.

• Authorized person for all the Vodafone Business mobiles used by Orbit.

• Follow up the maintenance of the building

• Issuing maintenance contracts of electricity, Plumbering, Gardening…etc.

• Follow up the Cleaning and Security Services and making sure everything is done ---properly and in a proficient way.

• Maintaining all the company assets: Furniture, equipments, etc.

• Arranging the monthly dues for Buffet supplies, toners, papers, toilets supplies, etc. Mohammed ElEmam - page 3

• Responsible for solving the problems in maintenance that occur in any of the company different locations.

• Handling all employees’ complaints regarding: cleaning, security, AC, Malfunctions, supplies shortage

…etc

Education

Arab academy for science, technology and maritime transport Master's degree, International trade logistics

2009 - 2012

Ain Shams University

1996 - 2002

Yahia El Rafie language school

Secondary school, High School/Secondary Diplomas and Certificates 1993 - 1996

Arab Academy for Science, Technology and Maritime Transport Skills

Communication • Negotiation • Budgeting • Contract Negotiation • Computer Literacy • Project Management • Supply Chain Management • Logistics Management • English • Teamwork Mohammed ElEmam - page 4

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