Administrative Operations & Data Entry Specialist Resume

Karen T. Gamber

*** *. *** ******, ******, MI ***61 • **********@*********.*** • 734-***-****

PROFESSIONAL, EXPERIENCED, EXECUTIVE ASSISTANT, OFFICE MANAGER, HR MANAGER Responsible, energetic Administrative Professional with solid communication, organization and procedural development skills. Expertise and experience in planning and directing administrative affairs, managing an office, calendaring, scheduling, maintaining charts/graphs, customer service, personnel responsibilities, receptionist tasks and reporting functions.

Areas of Expertise

Capable of leading organizations into more efficient and productive operations through effective administrative and organizational practices.

Track record of successfully leading staff and management to more effectively complete daily tasks.

Skilled at communicating with individuals at all levels of responsibility, conveying information, establishing rapport and building positive, long-lasting relationships.

Creative thinker, problem-solver and decision maker.

Proficient in a variety of computer applications including MS Office Suite.

Extensive experience in creating presentations, transcribing from notes or dictaphone, composing letters, creating newsletters, taking minutes.

Excellent organizational and follow-up skills.

Compliance tracking and auditing responsibilities.

Taking board minutes and maintaining professional working relationships with all board members. Professional Experience

Goodwill Industries of Greater Detroit, Detroit, MI 2007 – 2023 Executive Assistant to the President/CEO

Works closely with President/CEO and the Executive Team in the day-to-day operations of the organization. Responsible for all calendaring, including all appointments for the CEO, Team meetings, vacation approval and scheduling. Handle all travel arrangements, taking board minutes, reconciling credit card statements each month, creating and updating numerous charts, graphs, data tables, creating presentations, completing monthly expense reports, ordering office supplies, handling employee loan requests, event planning and coordination. Key Contributions

Streamlined many reporting processes, credit card spreadsheets, check requests.

Took over approving all staff vacations and coordinating calendars of the vice presidents.

Assisted Human Resources in locating 30 former employees for the purpose of making final pension plan disbursements.

Planned and completely coordinated Awards Luncheon for 300 people from creating invitations, handling RSVPs, menu selection, name tags, seating, ordering flowers, selecting awards and having them engraved. Sisters, Servants of the Immaculate Heart of Mary (SSIHM), Monroe, MI 2006 – 2007 Administrative Assistant to the Development Directors Assisted the Development Director and Data Base Coordinator with fund raising responsibilities. This included entering donations into database and creating individual thank-you letters, maintaining spreadsheets of donor information, coordinate donor appreciation functions.

Key Contributions

Developed a tracking system and a layout which shows the location of over 600 inscribed memorial pavers that are installed in the courtyards at the Motherhouse.

Brought the department up-to-date by entering information from over 5,000 raffle tickets into a database within a 4-week time frame.

Monroe City Police Department, Monroe, MI 2004 – 2006 Administrative Assistant to the Chief of Police

Record Bureau Clerk

Assisted the Chief of Police in the administration of the police department. Screened calls and mail, monitored and maintained department budget, month-end reports, payroll administration, tracked attendance and vacation time, entered purchase orders, ordered office supplies/equipment, supervised the record bureau (three employees). Key Contributions

Streamlined entire process of maintaining complaints and arrest records. Reduced the need for storage space by 50% by eliminating double copying, and creating a more efficient process of accessing records and maintaining copies.

Brought the Record Bureau up-to-date by recording the disposition of all court cases within the city of Monroe. This had not been done on a consistent basis in over two years. Archway Marketing Services, Romulus, MI 2003 – 2004 Executive Assistant to President

Managed administrative work for the company President that included presentation development, meeting and event coordination, client relationship management, clerical tasks, answering multiple phone lines, office supply ordering. Maintained extensive confidential filing systems.

Key Contributions

Designed high-impact PowerPoint presentations

Consistently completed detailed financial reports on time

Took on the responsibility of two part time employees thus eliminating the need to have them in our department.

L & W Engineering, Romulus, MI 1990 – 2002

Human Resources Manager (Manufacturing Plant of 250 Associates) Personnel Supervisor

Quality & Problem Solving Trainer

Executive Assistant

Eagle-Picher Industries, Inkster, MI 1978 – 1990

Executive Assistant to President

Sales Coordinator

Skills

75 keystrokes/minute Shorthand

Office Management Benefits Coordinator

Supervisory Skills Problem Solving Skills

Board meetings, taking minutes Interviewing Skills

Contact this candidate