Data Entry Administrative Assistant
Resume:
Rebecca Sculati
**** ********* ** ******** ****
********@*****.***
PROFESSIONAL SUMMARY
Resourceful and experienced Senior Administrative Assistant offering 20 years of administrative support expertise in Customer Service. Dedicated team member with high attention to detail and strong organizational skills. Capable of handling multiple projects simultaneously with high degree of accuracy.
SKILLS
• Report Development
• Multitasking in a fast-paced environment
• Optimizing Processes
• Supervising Staff/ HR
• AP/AR Proficiency
• Data Entry/10 key with 40-50wpm
• Travel Planning
• Calendar Management SR Leadership
• Project Management
• Customer Relations and Communications
• Executive Presentation Development
• Office Management
• Employee Payroll Processing and Budget planning
• Workflow Planning
• Workforce management
• Department Expense Reporting in Concur
WORK HISTORY
Ryan Companies/Aston Carter 03/2025 to 05/2025
Concur Specialist/ AP processing
• Maintained various spreadsheets for AP reporting
• Researched discrepancies on EE expense reports
• Reconciled EE personal charges using the Ryan Corporate card
• Approved Reports in Concur based on criteria
• Worked with Management to ensure expense reports are submitted timely by team members
• Monthly reconciling to ensure all corporate cards used match Credit Card statements from US Bank
Wells Fargo Home Lending – Minneapolis, MN 05/2020 to 2/2024
Associate Mortgage Closer
• Responsible for the purchase and refinance mortgage closing process including prioritizing and managing complex pipelines based on strict timelines
• Working knowledge of entire closing process while clearing stipulations and monitoring files through underwriting and following up with third parties
• Working closely with internal partners and attorney firms to gather information and documents to ensure accuracy of fees, borrower information and expectations for closing are met
• Multi-managing high priority loans with strong attention to detail and independently resolving conflict and escalations
• Ensured closing details complied with state and federal regulations
CenterPoint Energy – Minneapolis, MN 02/2004 to 03/2020
Senior Administrative Assistant / HR
• Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks
• Coordinated and managed various projects outside normal department operations, example; managed department relocation
• Various HR functions including coordinating New Hire interviews, New Hire onboarding once hired, Processed employee terminations and resignations, etc.
• Project management which included Work at Home agents by setting up internet billing, Technology and coordinated systems and telephony set ups
• Coordinated office activities and public events, including product ordering, set up and technology
• Provided Support to multiple senior staff members within the department and other VP’s
• Coordinated numerous corporate fundraising events including United Way, March of Babies, Aquatennial Plus internal Department events including quarterly and Annual VP Townhall meetings
• Recorded expenses and maintained accounting records in Concur
• Prepared meeting minutes for various departmental operations meetings
• Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service
• Managed 9+ calendars to strategically coordinate meetings, appointments, and events
• Managed complex and detailed projects for the department by ensuring budget adherence and timely delivery
• Answered questions and addressed, resolved, or escalated issues to management personnel to satisfy customers
• Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities and communicate instructions
Sparboe Farms – Wayzata, MN 01/2003 to 02/2004
Executive Administrative Assistant
• Responded to emails and other correspondence to facilitate communication and enhance business processes
• Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities and communicate instructions
• Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls
• Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
American Express – Minneapolis, MN 05/2000 to 01/2003
Administrative Assistant
• Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
• Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors
• Supported efficient meetings by organizing spaces and materials, documenting discussions, and distributing meeting notes
• Provided logistical support for programs, meetings, and events, including room reservations, agenda preparation and calendar maintenance
• Maintained complex digital filing system for financial information
EDUCATION
Robbinsdale Cooper Senior High School - New Hope, MN
High School Diploma
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