Administrative Assistant Legal

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Victoria M. Barnes

Legal Administrative Assistant

**********@*****.*** 626-***-****

Rothner, Segall & Greenstone, Pasadena, CA 5//2025 – 6/2025 Legal Secretary (Temporary)

• Labor and Employment law for teachers’ union; filings with PERB and other administrative courts

Jones Day, Los Angeles, CA 10/2023-6/2024

Legal Administrative Assistant

• Provided support to ALL timekeepers an as requested/needed

• Assigned to two senior partners (IP) and also worked primarily with Labor/Employment associate(s)

• Assisted other legal assistants as needed

• Entered time for any timekeeper as requested

• Entered time for myself when assisting any timekeeper other than assigned senior partners

• Utilized Office Services for copying/ assembly of large and/or intricate documents

(or send them to outside vendors)

Yukevich Cavanaugh, Los Angeles, CA 8/2010-8/2023

Legal Assistant to Partner Todd Cavanaugh

• Provided litigation and administrative support to one Managing Partner, one other Partner and at times up to six timekeepers

• Formatted, edited, filed/e-filed and served pleadings and court forms in State, Federal,

Appellate and Arizona Superior Courts (utilizing Westlaw app)

• Prepared shells for answers, summons and complaint, demurrers, MSJ/MSAs, cross-complaints, discovery shells, forms, TOC/TOAs when necessary; prepared and filed many pro hac vice documents

• Reserved court hearing dates and schedule attorney’s appearance via LAConnect

• Reviewed local rules for each judge/department for hearing dates and requirements

• Coordinated mediation dates and times

• Created and updated master captions and service lists

• Finalized redlined settlement agreements,

• Completed court forms as anticipated (i.e. case management statements, form interrogatories, request for dismissals etc.) utilizing Legal Solutions, Westlaw and California Judicial Council forms

• Coordinated attorney service for timely court filings and service;

• Scheduled prior to hearing court reporters/interpreters as necessary for court hearings and depositions

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• Manual and e-filing to appellate, federal and state courts

• Coordinated personal delivery of confidential brief(s) to mediator(s)

• Set up audio and videoconferences

• Reviewed, edited and finalized Partners' billing invoices and reports for submission to clients by billing department

• Entered timesheets

• Coordinated travel, offsite conference rooms and hotels

• Managed and updated Partners' MCLE compliance logs for various states

• Provided backup support to other secretaries

• Attended calendar meetings, managed Partner’s personal calendar post meeting Howrey LLP, Los Angeles, CA 1/2001-2/2010

(formerly Troop Steuber Pasich Reddick & Tobey, LLP) Legal Secretary to Mary Craig Calkins

• Assisted one senior litigation Partner and one Associate specializing in Insurance Recovery and Insurance Defense.

• Provided ongoing administrative support to the senior Partner in their capacity as national co-Chair of the ABA Insurance Coverage Litigation Committee.

• Composed, proofread and edited correspondence and pleadings, MSJs, answers, summons, pro hac vice documents and forms, correspondence and cross- complaint, completed State, Federal and Appellate Court filings (stock paper and side binding)

• Prepared TOCs/TOAs

• Prepared shells for discovery shells and subpoenas; served same

• Proofed briefs as to proper spelling, punctuation and page numbers

• Scheduled audio and videoconferences, hearings, depositions, mediation dates

• Coordinated delivery of confidential briefs to mediator

• Completed California Judicial Council forms as anticipated (i.e. case management statements, form interrogatories, request for dismissals, etc.)

• Ordered court reporters/videographers for court hearings and depositions

• Processed tape transcription

• Entered daily time entries, proofed and edited client billing

• Maintained and updated attorneys' calendar and contact lists of over 3,000 entries

• Managed Partners' MCLE compliance logs for various states

• Coordinated travel and hotel arrangements for Partner

• Processed expenses, managed travel arrangements, reviewed, edited and finalized Partner’s billing invoices, coordinated associates’ project specifications

• Checked and measured project performance, adjusted plans as necessary, including analysis of success in contrast with attorney expectations and goals

• Acted as monthly rotating Secretarial Coverage Coordinator for the floor 3 P a g e

Troop Steuber Pasich Reddick & Tobey, LLP, Los Angeles, CA 8/1995-12/2000

(formerly Hill, Wynne, Troop and Meisinger)

Executive Assistant to Executive Director Phil Levy

• Researched and completed information necessary for contracts

• Prepared malpractice insurance renewal applications

• Managed firm cell phone stipend/allowance

• Assist Partner and Administrator to coordinate annual firm holiday party, including touring onsite venues, menus, entertainment, soliciting vendor support in contributing gifts to firm for same

• Coordinate with HR/Administration re firm’s Partner's retreat

• Managed MCLE record-keeping in firm’s capacity as MCLE provider; management and coordination of individual attorney’s compliance

• Created letter responses for audit letter requests for clients

• Established and maintained cooperative working relationships with various personnel while maintaining confidentiality

• Drafted requests for proposals

Hill, Wynne, Troop and Meisinger

Litigation Secretary 2/1993-8/1995

• Provided legal support to two Partners and one associate in Labor/Employment and Commercial Business Litigation (Insurance Defense)

• Filed/e-filed in State and Federal Court

• Drafted, prepared and served discovery

• Created pleading shells/drafts for answers, demurrers, summons, cross-complaints

• Created discovery shells (propounding and responses (RFPs, RFAs, Form Interrogatories, Special Interrogatories, and responses thereto)

• Created shells for MSJ filings; Created TOCs/TOAs

• Completed expense reports, scheduled appointments and mediation dates, set up travel arrangements and screened incoming calls

• Transcribed from dictaphone recordings of correspondence, memorandums, etc.

• Created and updated paper files and folders

• Entered attorneys' daily time using Timeslips

• Screened phone calls, updated Outlook contacts and calendar

• Arranged and coordinated travel itinerary

• Set up deposition personnel and coordinate site for same Law Offices of Clinnin and Clinnin 8/1990-2/1993

Litigation Secretary/ Office Manager

• Provided litigation support to the Managing Partner. Handled state and federal court filings. Primary cases consisted of voluminous Lemon Law matters for Chrysler Corp.

• Office Manager providing various administrative duties as needed, which duties included billing/invoicing, budgeting accounts payable, payroll, commercial 4 P a g e

insurance, workers’ compensation compliance, interfacing with vendors, building management and supervision of staff. Performed other miscellaneous duties as required when other staff personnel unavailable to perform assigned tasks SKILLS/PROGRAMS

• Abacus

• Adobe Acrobat

• Best Authority

• Case Anywhere

• Chrome River

• CourtCall

• Expert Time

• File & ServeXpress

• Interwoven/iManage

• LexisNexis

• Microsoft Office Suite (Word, Excel, Outlook, Powerpoint and Teams)

• Netdocs

• Pacer (Federal E-filing)

• ProLaw

• One Legal (State E-filing)

• Tabs (expenses)

• Timeslips

EDUCATION

San Diego City College, San Diego, CA

Associate of Arts, Business Administration (pending) California State University, Los Angeles

Business Administration

Watterson College

Legal Secretarial certificate

Pasadena City College

Introduction to Paralegal Studies

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