Accounts Payable Specialist

* **** ****** **, *********, US, ***** •

*************@*******.*** • 203-***-****

PATRICIA OFILI

Accounts Payable Specialist

PROFESSIONAL SUMMARY

Accounts Payable Specialist with over 12 years of extensive expertise in full-cycle accounts payable functions, adept at processing high volumes of invoices and ensuring timely payments. Proficient in Microsoft Word, Quickbooks, Netsuite, SAP Concur, and MS Dynamics 365, demonstrating a keen eye for detail and exceptional organizational skills. Passionate about streamlining processes and fostering seamless vendor relations to enhance financial operations. EMPLOYMENT HISTORY

ACCOUNTS PAYABLE SPECIALIST Dec 2024 - Aug 2025

Raytheon Corp/Introdonix Agency Remote Dallas, TX

ACCOUNTS PAYABLE SPECIALIST Jul 2024 - Dec 2024

Bonterra Tech Remote Contract, Austin, Texas

• Processed 700 invoices monthly, ensuring accuracy and timely payments.

• Collaborated with vendors to resolve invoice discrepancies efficiently.

• Managed shared AP inbox, streamlining communication and workflow.

• Secured necessary approvals for invoices, enhancing process reliability.

• Streamlined AP processes, managing 700+ monthly invoices and resolving discrepancies with vendors, ensuring accurate and timely payments.

• SAP Concur Travel & Expense.

• Efficiently processed purchase orders and non-PO invoices, maintaining high accuracy while managing a high-volume workload in a fast-paced environment.

• Coordinated with cross-functional teams to gain approvals for invoices, fostering smooth communication and expediting the payment cycle.

ACCOUNTS PAYABLE SPECIALIST Sep 2023 - Jun 2024

Performance Design Products LLC Remote Contract, San Diego, CA

• Provide accounting and clerical support to the accounting department

• Process 300+ invoices per week

• Process purchase order in MS Dynamics 365

• Managed shared AP inbox

• Perform full cycle A/P functions, matching, vouchering, GL coding, reconciling, and reporting

• Assist with the month-end close, financial audits, account reconciliations, and accounts payable reporting

• Working with international value Tax (VAT)

• Maintain files and documentation thoroughly and accurately, per company policy and accepted accounting practice

• Process bills in the online portal and batch them to SAP seeking appropriate authorization from Managers for invoices

• Help with other accounting duties as required by controller

• Pull invoices from SAP and put them into Pivot tables and send to Microsoft Dynamics to be paid

• Concur Travel and expense.

Maintained meticulous records in SAP, ensuring compliance with financial regulations while processing an average of 700 invoices weekly.

Streamlined invoice processing by implementing automated checks, leading to substantial improvements in accuracy and reducing processing time.

Developed a tracking system for invoice discrepancies, improving resolution speed and strengthening vendor relationships. ACCOUNTS PAYABLE SPECIALIST Apr 2022 - Aug 2023

Wheels UP, Bradley Scott Resources Cincinnati, Ohio

• Prepared for payment of all external invoices, including data entry, and supporting documentations

• Reconciled vendor statements

• Process 400+ invoices into NetSuite

• Created Excel spreadsheets for freight invoices for different subsidiaries

• Collaborated with employees, and their use of Concur to invoices

• Reconcile high volume, multi-account vendor statements and resolve any past due, invoice aging issues in a timely manner.

• Verified all information is correct between invoice and purchase orders

• Utilized Excel spreadsheet to keep track of freight bills for different divisions

• Coordinated with our corporate team on the implementation of a new instance of Concur

• Combined data from different systems when account information is incomplete

• Researched remittance details and worked with vendors on keeping a clean AP ledger

• Administered billing activities and helped in ensuring prompt payment

• Performed monthly reconciliation and coding of invoices

• Willingness to contribute to the team effort by carrying out related accounting tasks. ACCOUNTS PAYABLE COORDINATOR Oct 2021 - Apr 2022

Greater Bridgeport Transit, Vaco Temps Bridgeport, CT

• Performed monthly and coding of company credit cards

• Set up new vendors and maintained vendor's database with files

• Prepared weekly payments for garnishments, credit union, AFLAC, and other entities

• Maintained petty cash disbursements and reconciled balances

• Maintained a working relationship with vendors to ensure an ongoing partnership

• Prepared the State Grant Matching Program invoices for reconciliation and payment

• Provided support in GBT's pass fulfillment process

• Researched and reconciled monthly vendor statements

• Reconciled cash and check deposit and prepares the deposits for review

• Assisted in the annual physical inventory of vehicle maintenance parts

• Assisted the Director of Finance with a wide range of customer service efforts

• Performed ad-hoc projects as assigned by the Director of Finance

• Processed W9's and verified 1099 compliance

• Processed credit applications for new accounts for credit

• Managed expense reports

• Reconciled credit card purchases and entered Sage 100

• In charge of handling petty cash reconciliation. ACCOUNTS PAYABLE ADMINISTRATOR Sep 2012 - Sep 2021 Lakin Tire East West Haven, CT

• Updated and maintained aging report to facilitate payments

• Liaised with vendors to communicate payment status

• Communicated with other departments to verify purchases

• Reviewed expense reports for accuracy against receipts and entered NetSuite

• Entered purchase orders, invoices into company accounting system

• Ensured prompt processing of invoices and financial documents

• Processed new vendor applications and submitted them for approval

• Checked aging report documents for errors and accuracy while updating in NetSuite

• Matched packing slips with invoices and recorded necessary information

• Assessed data and information to verify entry, calculation, and billing code accuracy

• Reached out to vendors and customers to verify information and follow up on client issues

• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable

• Processed invoices with efficiency and accuracy, resulting in decreased discrepancies

• Improved A/P approval process reducing late fees from 40% to 10%

• Printed disbursement checks every Wednesday, ensuring all necessary documentation is attached

• Coded general ledger codes to invoices

• Backup to Accounts Receivable Administrator

• Created Excel spreadsheets for warehouse employee uniforms

• Created spreadsheets for vendors

• Researched and reconciled monthly vendor statements

• Work weekly in Microsoft Access, Microsoft word, Microsoft excel

• Backup accounts receivable

• Help prepare and send annual 1099's.

OFFICE MANAGER/BOOKKEEPER Apr 2002 - Aug 2012

Augustine Insurance Agency Bridgeport, Connecticut

• Oversaw appointment scheduling and itinerary coordination for both clients and personnel

• Created and finalized contracts for insurance policy with customers

• Produced high-quality documents, spreadsheets, and presentations for internal and for other insurance agents

• Completed weekly payroll for seven employees on QuickBooks

• Hired, managed, developed, and trained staff, established, and monitored goals and salaries for staff

• Handled all incoming business and client requests for information

• Optimized organizational systems for payment collections, AP/AR, deposits, and record keeping

• Provided complete meeting support, including materials preparation and notes

• Recruited and hired qualified candidates for vacant and new positions

• Maintained office supplies inventory by checking stock and ordering new supplies as needed

• Handled incoming cash payments

• Prepare monthly management and producers commission payable reports

• Prepare reconciliation of carrier commission statements

• Created Excel spreadsheets for multiple insurance agencies for commission payout

• Recorded invoices and vendor bills

• Sorted financial documents, coded accounting entries for data processing and posted daily receipts and payments

• Complied with all established policies and performed bank reconciliations, accounts payable/receivable, invoicing

• Billing collections, and vendor payments client relations expert. EDUCATION

COMPLETED CREDITS TOWARD ASSOCIATE DEGREE IN ACCOUNTING Tiffin University Online Toledo, OHIO

SKILLS

Netsuite, Microsoft Word, Microsoft Access, JD Edwards, SAP Concur, Quickbooks, Microsoft Excel, Sage 100, Sage Intacct, Microsoft Outlook, Microsoft Teams, MS Dynamics 365, Slack.

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