Administrative Assistant Payroll Specialist

Vanessa Wilkinson

**** ***** **** *********, ** *9516 907-***-**** **************@*****.***

Professional Summary

I am an analytical and detail-oriented professional Project Administrator/Administrative Assistant excelling in planning, organization, research, flexibility, and communication with the ability to work creatively alone and with co-workers and clients. My exceptional attention to detail builds trust with clients and co-workers. Skilled in designing presentations to effectively support internal and external project workflow and ways to support and assist clients, project managers, and consultants. I love a new challenge and learning all new skills and duties. I am a strong team leader who builds strong relationships with everyone I work with.

Skills

Strong communication skills

Experienced in all aspects of personnel management, including health and safety recordkeeping

Proficient in Microsoft Office Suite, Adobe Acrobat, PeopleSoft, Roxio, and SharePoint

PowerPoint presentation design

Excellent planning and organizational skills

Personable and professional

Travel logistics, domestic and international

Resourceful and self-motivated

Experience

JUST LAWNS ANCHORAGE ALASKA July 2024 – Current

ADMINISTRAVIE ASSISTANT/RECEPTIONIST/CREW DISPATCH

Administrative Assistant - all office duties including designing trifolds, manuals, company forms, employee hiring packets, vehicle registrations & insurances. Inventory of crew uniforms, keeping office clean.

Dispatch - watching crew activities during their shifts, assisting crews while out in their territories ie: correcting on site/off site entries, communicating with their clients during their site jobs, taking customer phone calls if the crews work needs correcting & dispatching the crew back to the site.

Receptionist – answer all phone calls, email, and text messages.

Customer payments – enter all payments, checks and credit cards, into our billing system. Contacting all customers with past due payments & setting up payment plans when necessary.

SAEXPLORATION ANCHORAGE ALASKA Nov 2023-April 2024

ADMINISTRAVIE ASSISTANT/RECEPTIONIST/PAYROLL SPECIALIST Nov 2023-March 2024

Hiring Agent-sent out hiring packets through out the state and lower 48 to candidates for the Willow Project on the North Slope. As the packets arrived, reviewed, logged the process of each candidate for hire including remote gear sizes, training certifications, scheduled first aid training and physicals.

Receptionist-answer all phone communication, supply ordering, and basic duties throughout the office.

Payroll Specialist Feb 2024-March 2024-worked on the North Slope as part of the seismic crew for the Conoco Phillips Willow Project in a remote (moving camp) camp. Responsible for all payroll for over 200 people, travel from the lower 48 to the slope and back, camp layout for the crew. Camp was 24/7, 4 shifts so the camp layout was to locate and organize sleeping arrangements for all shifts coming and going from camp to Alpine and going forward to Anchorage and their home base for reset and then returning to camp.

STATE OF ALASKA DEPARTMENT OF TRANSPORTATION TED STEVENS INTERNATIONAL AIRPORT Feb 23, 2023 – May 23, 2023

ADMINISTRATIVE ASSISANT II

Airport Notices-any changes to the Ted Stevens Airport I had to put a notice together with details, send to the Airport Director, the Deputy Commissioner, and the Governor for approval. Once approved, I was responsible for getting the notification to over 800 airport employees.

Airport Badging-all people needed some form of access to the airport came to me. I would set them up with customs, training, and background checks. When all complete set them up for appointments with the badging office to collect their badges after photographing.

Travel-The people I did travel within the administration office that were traveling for conferences or training I was responsible for. I would research their airlines, hotel, and rental vehicles.

Supply Ordering-I ordered supplies that were for the employees for general use and any special requests.

DAVIS CONSTRUTORS AND ENGINEERS MASS X 6591 A STREET SUITE 300 ANCHORAGE AK 99518

administrative assistant

ADMINSTRATIVE ASSISTANT to the superintendent for new Solid Waste Station

DAILY REPORS FOR ALL SUBCONTRACTORS FOR MOA

UPDATE: HARD DRIVES in work trailers

SAFETY MEETING NOTES: weekly with subcontractors

apprentice utilizations: for moa and subcontractors to stay compliant

New Account Set ups

ACCOUNTING: assisting with accounts payables: all w-9’s tax clearances, Certificates of insurance

PAYROLL: Assisted with weekly payroll

MASS X (sister company to Davis Constructors) Fuel logging, key and equipment inventory, scanning

ASRC FEDERAK Human Resources 200 East 100th Ave Anchorage, AK 99515 04/2021/ 08/2021

Flight. hotel, training bookings: for all employees coming from lower 48, Alaska, Hawaii, and wake island.

administrative support: standard HR employee SUPPORT

Covid: managed employee covid requirements to travel

AESOLUTIONS Project ADMINISTRATOR (through Opti staffing group) Anchorage Alaska 06/2019-01/2020

Project support: Edit documents and proposals for the Anchorage, Houston TX and Greenville NC locations all office administrative duties including ordering supplies,

Office management: Obtain quotes for equipment and supplies; package and ship equipment and supplies via FedEx, all mailing, event planning, receptionist duties as needed.

Personnel management: HR duties that were needed in our Anchorage office communicated through our HR manager in Denver.

Document production: Responsible for timely project deliverables including printed and bound reports, and CDs/DVDs.

Safety Committee: Perform any safety duties needed for the office.

Designer: Designed and coordinated the new office as far as lighting, flooring, cabinets, layout of furniture

JACOBS ENGINEERING administrative assistant jacobs engineering group, inc. Anchorage Alaska 08/2011-04/2019

Supported a wide variety of business operations for environmental compliance and remediation, and for building and infrastructure design and construction.

Regularly worked with operational managers, project managers, technical specialists, and support staff.

Primary responsibilities included:

Project support: Responsible for company logistics by obtaining quotes for equipment and supplies; package and ship equipment and supplies via FedEx, Alaska Air Cargo/Goldstreak, or Northern Air Cargo to locations across Alaska, including remote locations, and internationally; prepare staff expense reports.

Office management: Manage all incoming invoices, event planning, receptionist duties as needed.

Operations management: Responsible for tracking Operational Performance Reports in SharePoint.

Personnel management: Manage all health and safety documentation including training records, certifications, physical exams, and exposure reports, accident reports.

Document production: Compile project deliverables including printed and bound reports, and CDs/DVDs.

TRAILBOSS ENTERPRISES, INC. hr benefits specialist 1/2009-06/2011

Coordinate the requisition and onboarding of new employees.

Managed benefits including health insurance and 401K plans, and worker’s compensation for employees both local and abroad.

Ensured health and welfare compliance with Collective Bargaining Agreements and Service Contract Act contracts.

Maintained all HR records including onboarding, promotions, transfers, performance reviews, and terminations.

Wrote company newsletter.

BROOKS RANGE PETROLEUM CORPORATION administrative assistant ANCHORAGE ALASKA 06/2008-01/2009

Assisted the Vice President with preparing lease assignments and lease rental payments, and with purchasing.

Performed office management tasks including filing, supply ordering, document preparation, and answering phones. Entered invoices into Wolfpak, the company financial accounting system.

Coordinated travel arrangements and the badging and manifest requests for North Slope staff.

Education

High School Diploma Fairfield High School

Fairfield, CA

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