Executive Assistant Marketing Coordinator

KATRENIA MCCRARY

310-***-**** • ***************@*****.***

Summary

Detail-oriented and tech-savvy operations professional with over 20 years of executive-level support experience in the marketing, finance, and tech industries. Strong background in coordination, documentation management, and cross-functional collaboration. Experienced with AI-powered tools, data platforms, and supporting leadership in dynamic, data-driven environments. Proven track record of managing sensitive information, improving operational processes, and delivering concise reports and documentation for executive decision-making.

WORK EXPERIENCE

Deployed Resources; Remote Sep 2023 – June 2025

Creative Executive Assistant

● Coordinate cross-functional communications across C-suite leaders, marketing, human resources, and operations to ensure alignment and timely decision-making.

● Organized and tracked complex projects, ensuring timely communication between stakeholders and fulfillment teams.

● Reviewed deliverables across departments for consistency, accuracy, and completion prior to final submission.

● Created and maintained detailed project notes and workflows in Notion and Mondays to streamline communication across teams.

● Managed executive calendars, travel, and meeting logistics for multiple high-profile leaders in fast-paced industries.

Vecima; Hybrid / Atlanta, GA Sep 2017 – Sep 2023

Senior Executive Assistant / Marketing Coordinator

● Provide proactive, high-level support to the CEO and President of a rapidly scaling organization.

● Used Adobe and Microsoft tools to develop client-facing white papers and case studies focused on healthcare technology solutions.

● Streamlined travel and compliance coordination for medical and technical conferences. Maintained documentation aligned with clinical project timelines and performance indicators.

Fiserv; Alpharetta, GA June 2013 - Sep 2017

Senior Administrator, Global Brand Marketing

● Managed daily operations and administrative support for 4 senior executives, ensuring timely execution of meetings, communications, and follow-ups.

● Scheduled high-volume appointments and coordinated domestic travel using Outlook, reducing scheduling conflicts by 25%.

● Organized executive meetings of up to 20 attendees, preparing agendas and logistics using Microsoft Office tools.

● Created internal reports and PowerPoint presentations to support performance reviews, stakeholder updates, and strategic planning.

Archstone; Atlanta, GA May 2012 - March 2013

Senior Administrative Assistant, Development & Design

● Provided executive support to the President and Operations Lead by managing complex calendars and coordinating domestic and international travel.

● Represented the President’s office in communications with stakeholders, vendors, and cross-functional teams, ensuring alignment with executive priorities and organizational goals.

● Managed end-to-end travel logistics, including flight bookings, visa coordination, and on-the-ground transportation, adapting to last-minute changes with minimal disruption.

Westfield Corporation; Los Angeles, CA Feb 2008 - Feb 2012 Executive Assistant, Architecture & Design

● Provided administrative support to the Executive Vice President, 2 Senior Vice Presidents, 9 Directors, and a 50-member department in a high-tech, fast-paced corporate environment.

● Managed and submitted detailed expense reports for the executive team, ensuring 100% accuracy and adherence to company reimbursement policies.

● Coordinated complex domestic and international travel logistics for EVP and SVPs, including flight, lodging, and transportation arrangements.

Creative Services Herbalife; Los Angeles, CA Oct 2000 - Feb 2008 Executive Assistant, Marketing

● Delivered high-level administrative support to the Senior Vice President and Senior Director, ensuring seamless coordination across business functions.

● Managed complex calendars, scheduled meetings, and facilitated planning for department-wide initiatives and creative projects.

● Acted as the primary point of contact for internal stakeholders, delivering exceptional customer service and support for all creative and design service requests.

EDUCATION

Art Institute, Los Angeles, CA

Bachelor's Degree, Graphic Design

American Intercontinental University, Hoffman, IL

Associate Degree, Business Administration

TECHNOLOGIES

Asana • HubSpot • Zoom • GoToMeeting • Adobe CC • Adobe Acrobat Pro • QuickBooks Online Navan • Microsoft Word • Microsoft Excel • Microsoft PowerPoint • Microsoft Outlook Keynote • InDesign • Illustrator • Photoshop • Grammarly • ChatGPT

Contact this candidate