Administrative Assistant Legal

YUSSUF M. HASSAN

***-** ******* ******, ******* ON. M6K 3G7 – 437-***-**** - ********@*****.**

PROFESSIONAL SUMMARY

Versatile and detail-oriented Legal Administrative Professional with over 10 years of experience supporting legal, HR, and administrative functions in law firms, non-profit organizations, and government-affiliated entities. Adept at managing confidential legal documentation, coordinating court filings, transcribing legal documents, and providing comprehensive support to legal teams. Recognized for exceptional organizational skills, clear communication, and a proactive approach to problem-solving. Well-versed in Ontario’s Rules of Civil Procedure and legal terminology with a demonstrated ability to manage high volumes of work in fast-paced legal environments. CORE COMPETENCIES

• Legal Administration & Documentation

• Civil Litigation Support

• Legal Research & Case Management

• File Organization & Document Control

• Court Filing & CaseLines Management

• Scheduling & Calendar Management

• Client Communications

• Office & Legal Software: MS Office, GhostPractice, SpeechExec

• Confidential Records Management

• Minute Taking & Report Writing

• Immigration & Employment Law Support

• Team Collaboration & Time Management

LEGAL EXPERIENCE

Legal Administrative Assistant

Laurence Cohen & Associates – Toronto, ON 2008 – 2010

• Provided full administrative support to two lawyers in a firm specializing in criminal and immigration law.

• Drafted legal correspondence, contracts, and memorandums with a high degree of accuracy and attention to detail.

• Scheduled and coordinated hearings, client meetings, and travel arrangements.

• Maintained legal files, organized case materials, and ensured confidentiality in handling sensitive documents.

• Answered and redirected legal inquiries, coordinated filing deadlines, and prepared documents for court submission.

Legal Assistant (Co-op)

Etienne Law Office – Toronto, ON 2007

• Assisted with the preparation of pleadings and correspondence for Small Claims Court.

• Managed immigration case files, submitted applications to IRB and Ontario Court of Justice.

• Participated in client communications and monitored case status updates. ADDITIONAL EXPERIENCE

Project Administrative Assistant – DEV (Development Division) Toronto Community Housing, Toronto, ON 2024

• Supported senior project managers with administrative coordination on construction and redevelopment initiatives.

• Maintained accurate project files, conducted data analysis, and assisted in stakeholder outreach and presentations.

• Drafted reports, scheduled site visits, and documented weekly progress updates. YUSSUF M. HASSAN 437-***-**** ********@*****.** Page 2 of 2 Remittance Processing Specialist

JP Morgan Chase & Co., Toronto, ON 2022 – 2023

• Processed 600+ cheques daily and ensured batch deadlines and financial documentation compliance. Program Assistant

University Settlement, Toronto, ON 2021 – 2022

• Provided operational support to program leaders, maintained records, and handled front-desk responsibilities. Human Resources Assistant

CultureLink Settlement Services, Toronto, ON 2014 – 2015

• Supported recruitment and onboarding, managed HR records, and assisted in employee communications. Interpreter (Freelance)

Toronto, ON 2008 – 2016

• Provided Kiswahili-English interpretation for legal and healthcare clients; translated documents and mediated communications.

Community Engagement Outreach Worker

Neighborhood Link Support Services, Toronto, ON 2011 – 2013

• Facilitated community consultations, compiled feedback, and coordinated leadership training with United Way. SECURITY & FRONTLINE EXPERIENCE (Relevant for legal office safety/concierge work) Security Guard / Concierge (Various Roles)

Condor Security, ASP Inc. 2019 – Present

• Served as concierge and security officer at high-profile residential and institutional sites.

• Managed access control, monitored CCTV, responded to emergencies, and ensured a secure environment. EDUCATION & CERTIFICATIONS

Master of Laws (LLM), International & Corporate Law University of Illinois – Urbana-Champaign, IL 2017 Honours BA in Human Rights & Equity Studies

York University – Toronto, ON 2016

Minor: Public Administration & Law Certificate

Court & Tribunal Agent Diploma / Immigration Consultant Certificate Humber College – Toronto, ON 2007

Certificate: U.S. Political Institutions

Harvard University (Online) 2023

Mental Health First Aid: Adults Who Interact with Youth Mental Health Commission of Canada 2023

TECHNICAL SKILLS

• Software: MS Office Suite, GhostPractice, SpeechExec, Adobe Acrobat

• Legal Tools: CaseLines, One-Key (e-filing), Dictation tools

• Typing Speed: Fast and accurate with strong proofreading

• Languages: Fluent in English & Kiswahili

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