Administrative Assistant Executive

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TINA NAPOLITANO

***************@*****.*** / 917-***-****

PROFESSIONAL SUMMARY

Highly organized and results-driven Executive Administrative Assistant with over 20 years of experience supporting C-level executives and senior leadership in fast-paced corporate environments. Renowned for maintaining absolute confidentiality, managing complex calendars, coordinating high-level meetings, and streamlining administrative operations with precision and efficiency. Adept at handling executive communications, travel arrangements, and cross-functional coordination while ensuring smooth day-to-day business functions. Recognized for proactive problem-solving, exceptional attention to detail, and a polished, professional demeanor.

SKILLS & TOOLS

• Meeting and Event Planning

• Office Operations Management

• Time and Priority Management

• Document Preparation and Editing

• Executive Calendar Management

• Travel and Itinerary Coordination

• Confidential Correspondence Handling

• Expense Reporting and Budget Tracking

• Stakeholder and Client Liaison

• Data Entry and Recordkeeping Accuracy

• Microsoft Office Suite Proficiency

• Professional Communication Skills

• Problem-Solving and Critical Thinking

• Multi-tasking in Fast-Paced Environments

• Executive-Level Support and Discretion

• Scheduling and Logistics Coordination

PROFESSIONAL EXPERIENCE

Executive Administrative Assistant / Grey Group - New York, NY 01/1996 - 10/2024

• Coordinated complex calendars, meetings, and international travel arrangements for C-level executives, ensuring seamless scheduling and logistical efficiency.

• Prepared high-level presentations, reports, and correspondence with precision, maintaining strict confidentiality and supporting executive decision-making.

• Acted as the primary liaison between senior leadership and internal/external stakeholders, facilitating effective communication and follow-through on key initiatives.

• Managed office operations, vendor relations, and procurement processes, contributing to a 20% increase in administrative efficiency and cost savings.

• Streamlined document management systems and implemented digital filing protocols, reducing retrieval time by 30% and enhancing organizational workflow.

EDUCATION

High School

South Shore High School - Brooklyn, NY

WEBSITES, PORTFOLIOS, PROFILES

• www.linkedin.com/in/tinamnapolitano

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