Accounts Payable Data Entry
Resume:
VICKY C. MASON
*******@**.*****.***
SUMMARY
A seasoned professional with many years of Accounting/Admin Assistant/Data Entry experience in payment processing, bank/vendor account reconciliation, vendor relations, journal entry postings, customer service, word processing and check runs. Demonstrates administrative support experience (strong organizational skills; ability to exercise independent judgment and able to prioritize assignments in a timely manner). Has the ability to access and retrieve data using pc-based tools. Maintained strict confidentiality, use of sound judgment, and displayed sensitivity of policy and procedures. Works independently in a fast paced and time-sensitive environment.
COMPUTER SKILLS
Microsoft Office Suite, JD Edwards, Collier Jackson, Oracle, PeopleSoft,
Solomon, MS Dynamics NAV, CTUIT, Sage, LawTime, Cuncur, KUALI, Sharepoint, WorkSpace, Sage/MAS and experience with the AS400 Networking System
PROFESSIONAL EXPERIENCE
Door Dash 07/2024 – Present
1099 Contractor
Sage Staffing 04/2024 – 07/2024
A/P Specialist - Contract
Review and matched invoices to purchase orders and receiving documents
Charging expenses to general ledger accounts by analyzing invoice
Coding and verifying distribution combination of every invoice for accuracy
Communicating with vendors
Resolving invoice discrepancies
Distributing incoming invoices to the appropriate requester for approvals via Oracle electronic document routing system
Communicating with purchase order requesters and receivers nationwide
Assisting with other projects as needed
Door Dash 02/2024 – 04/2024
1099 Contractor
Robert Half Staffing 01/2024 – 02/2024
A/P Specialist – Temporary
Review and matched invoices to purchase orders and receiving documents
Charging expenses to general ledger accounts by analyzing invoice
Coding and verifying distribution combination of every invoice for accuracy
Communicating with vendors
Resolving invoice discrepancies
Distributing incoming invoices to the appropriate requester for approvals via Oracle electronic document routing system
Communicating with purchase order requesters and receivers nationwide
Assisting with other projects as needed
Door Dash 08/2023 – 01/2024
1099 Contractor
The Evolvers Group 12/2022 – 08/2023
Accounts Payable Specialist - Contract
Updated and maintained vendor profiles including banking information within the Accounts Payable system
Tracked certification renewals and communicated with vendors to provide updated certification documentation
Verified EFT payment banking information before files were sent to the bank for payment
Assisted Accounts Payable Team with completing invoice processing within the purchasing system
Matched purchase order receipts accurately to invoices and processed for payment
Compiled all supporting documentation for vendor payments
Assisted A/P Manager and AP Specialist II with monthly duties and special projects
Worked with agency departments to provide payment and invoice backup when requested to support billing and audit requests
Developed working relationship with Accounts Payable vendors and internal staff to facilitate the timely resolution of disputed payables
Scanned invoices and documentation to appropriate agency folders to be processed
Attended scheduled staff meetings
Assisted with other responsibilities in the absence of relevant personnel
Identified and implemented cost savings ideas
Hydradyne LLC 10/2021 – 12/2022
Accounts Payable Clerk
Processed invoices and expense reports on a daily basis for eight different divisions
Shared duties in processing checks weekly
Processed all invoices due during the month-end close
Reviewed documents such as purchase orders, sales tickets, charge slips, order acknowledgement in order to compute fees, charges due or discounts
Posted data and keep records concerning costs of goods and services and the shipment of goods
Kept records of invoices and support documents
Resolved discrepancies in accounting records
Processed invoices for payment processing
Mailed checks supporting documents when necessary
Communicated with vendors and branches to resolve problems when required
Prepared monthly reports
KForce 07/2021 – 10/2021
Accounts Payable Clerk
(Temporary Assignment with Hydradyne LLC – performed same duties as above)
Pier 1 Imports 04/2018 – 06/2020
Accounting Coordinator
Controlled the accuracy and completeness of data appearing on accounting documents including EDI/XML invoices, foreign currency invoices, journal vouchers, spreadsheet uploads, capital/fixed assets through a purchase order and two way or three way matching.
Audited, and reconciled vendor set-ups, control groups and other record changes. Participated in the planning, and development of work methods relating to the processing of accounting documents. Performed functions in support of special projects for which parameters were not defined, and required independent decision-making analysis with supervisory assistance. Analysis requires spreadsheet skills.
Performed various analysis, and reconciliations of accounts. Made any required changes. Complied statistics and produces various reports. Created monthly general ledger accruals and other accounting entries based on variance analysis performed, which directly influenced the financial statements. Set up recurring entries for amortization of pre-paid expenses.
Identified discrepancies, and obtained information necessary to resolve unusual problems. Communicated with internal and external companies/individuals to obtain or supply information. Answered inquiries related to the area of activities.
Accountemps 11/2017 – 04/2018
AP/Payroll Specialist
(Temporary assignment with Pier 1 Imports – performed same duties as above)
Core Civic 10/2016 – 07/2017
Accounting Clerk
Verified and post business transactions (purchase orders, accounts payable and other types of expenditures or receipts to the appropriate account)
Compiled and sort documents
Assisted with and prepared accounts payable packages, accounts payable accruals, check requests, petty cash reimbursements and bank reconciliations in accordance with policy and procedures
Assisted in maintaining inventories for the facility
Inspected cashier receipts documents
Assisted in conduction physical inventories
Accurately input numeric and alphanumeric data
Attended staff meetings
Monitor the area and make reliable visual identification of inmates/residents, authorized personnel and other individuals to maintain safety and security
Defined problems, collected data, established facts and draw valid conclusions
Participated in in-service and other training programs as required
EDUCATION
DeVry University – 2010 thru 2013
Accounting/Business
West Los Angeles Community College –1996 thru 2006
General Studies/Accounting
Life Christian University – 08/1995 thru 11/1996
Certificate of Completion in Accounting
Contact this candidate