Administrative Assistant Team

SAUNDRA FINLEY

(***) *** – **** *************@*******.*** Shorewood, IL 60404

PROFESSIONAL SUMMARY

Highly organized, meticulous, and adaptable administrative professional with 15 years of comprehensive office management and support experience within a structured environment. Proven ability to provide exceptional clerical support, manage complex documentation, handle confidential information with utmost discretion, and streamline operational workflow. Adept at data entry, record keeping, report compilation, and coordinating schedules, with a strong background in providing guidance and support to administrative staff. Eager to leverage a robust skill set as an Administrative Assistant

SKILLS

Administrative & Office Management

Office Operations

Document Preparation, Editing, & Workflow Optimization

Correspondence & Professional Communication

Records Management & Digital / Physical Filing Systems

Meeting Coordination & Calendar Management

Supply Procurement & Requisition Processing

Invoice & Voucher Preparation

Meticulous Attention to Detail & Accuracy

Data Management & Reporting:

Spreadsheet & Database Management (e.g., Microsoft, Excel, specialized internal systems)

Accurate Data Entry & Verification

Information Gathering & Research

Data Tracking & Analysis

Confidentiality & Compliance

Handling of Sensitive & Confidential Information

Data Security & Integrity Protocols

Policy & Procedure Adherence

Privacy Protection

Administrative Training & Support

Guidance & Direction for Administrative Personnel

Mentoring & Coaching for Office Staff

Performance Evaluation & Constructive Feedback (Administrative Context)

Professional Relationships Building

Technology Proficiency

Microsoft Office Suite

Specialized Database Systems

Standard Office Equipment Operation

PROFESSIONAL EXPERIENCE

Cook County Sheriff Department, Chicago IL Deputy Sheriff – Correctional Officer Office Administrator

Oversaw daily administrative operations for a departmental office, ensuring efficient workflow and strict adherence to establish procedures.

Managed incoming and outgoing correspondence, prepared diverse documents including reports, forms, memoranda, and letters, demonstrating strong keyboarding and document management capabilities.

Maintained accurate and comprehensive physical and digital files and records, ensuring data integrity with the ease of retrieval.

Coordinate schedules for staff and meetings, effectively managed resources to guarantee prompt completion of administrative duties (tasks).

Supervised and trained administrative personnel, providing guidance and support to ensure effective performance and adherence to office protocols.

Handled sensitive personnel and operational information, maintaining the utmost confidentiality and discretion.

Deputy Sheriff – Correctional Roster Manager

Developed and maintained accurate daily and long-term rosters for a large number of personnel, ensuring optimal staffing levels and coverage for all of shifts.

Managed complex scheduling changes, leave requests, and assignments, demonstrating strong organizational skills and the ability to track personnel movements effectively.

Collaborated with supervisors and other departments to address staffing needs, contributing to a smooth workflow efficient operation.

Analyzed staffing reports and data to identify trends to ensure compliance with operational requirements.

Deputy Sheriff – Correctional Officer L.E.A.D.S. / CHRI / Classification

Proficiently utilized specialized law enforcement database systems to conduct accurate and timely information retrieval, supporting critical departmental functions.

Ensured the integrity and security of database information, upholding rigorous standards for data accuracy and system protection.

Managed and disseminated highly confidential record information in strict compliance with legal and ethical standards.

Deputy Sheriff – Correctional Officer Correctional Field Training Officer (FTO)

Delivered comprehensive training programs on departmental administrative policies, procedures, and job skills to new personnel, which analogous to adult education programming.

Evaluated administrative trainee performance, prepared detailed reports, and provided constructive feedback to support skill development and ensure adherence to operational standards.

Fostered a positive and effective learning environment for staff in a structured setting.

EDUCATION / TRAINING

Cook County Sheriff’s Department Training Academy, Chicago, IL

Professional Development for Public Service

Additional Information

Keyboarding: 30+ WPM (Capable of accurate data entry and document production.

Strong verbal and written communication skills, with experience delivering clear information to diverse audiences.

Proven ability to build and maintain professional relationships.

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