Executive Assistant Administrative
Resume:
MARIA YACOUB
E X E C U T I V E A D M I N I S T R A T I V E A S S I S T A N T
CORE COMPETENCIES
Executive Support: Calendar
management, travel coordination,
expense reporting, phone systems,
office organization
Project Management & Organizational
Skills: Multitasking, meeting
coordination, event planning, document
management
Technology & Software Proficiency:
Microsoft Office (Word, Excel, Outlook,
PowerPoint, Teams)
Google Workspace (Docs, Slides,
Sheets, Calendar, Meet)
Concur Travel, Salesforce, Zoom,
Adobe Acrobat, Zendesk, DocuSign,
Slack, IMBPro, Casting Frontier, Actors
Access, Casting Networks
Communication: Written and verbal
communication, social media
management (Facebook, Instagram,
TikTok, X)
Languages: English/Spanish (fluent)
Confidentiality: Handling sensitive
information with discretion and tact
Education Software: SEIS, Synergy,
MyPlan, Blackboard Connect Ed,
AESOP, PeopleSoft, Financial/HCM,
SIS, SAP/BTS
EDUCATION
Coursework – Cinema & Television,
Fullerton College, Fullerton, CA
Associates Degree – Administration of
Justice, Gavilan College, Gilroy, CA
Paralegal Certificate – Sawyer College,
Santa Clara, CA
PROFESSIONAL EXPERIENCE
Executive Administrative Assistant 08/2023 to 06/2024 LOS ANGELES UNIFIED SCHOOL DISTRICT (Contract/Substitute) Los Angeles, CA Managed complex calendars and coordinated travel logistics for senior staff. Processed expense reports and handled timekeeping, ensuring accurate payroll and records management. Onboarded new hires, facilitated seminars, and managed sensitive personnel records. Streamlined office activities and communications, contributing to improved efficiency. Administrative Secretary 11/2022 to 05/2023
LOS ANGELES COUNTY SANITATION DISTRICT (Contract) Whittier, CA Provided administrative support to the Board Secretary’s office, ensuring compliance with legal procedures and confidentiality. Coordinated office activities, managed phone systems, and processed travel and expense reports for senior leadership. Maintained accurate records to ensure document compliance.
Administrative Assistant II 02/2012 to 01/2020
POWAY UNIFIED SCHOOL DISTRICT San Diego, CA
Coordinated complex administrative tasks such as calendar management, travel logistics, and financial reporting. Prepared time reports for payroll purposes, including making necessary adjustments, ensuring timely and accurate processing for staff members. Supported onboarding, training, and internal communications for various departments. Recognized as
"Classified Employee of the Year" twice for exceptional support and dedication to team operations.
Paralegal / Legal Assistant 9/2008 to 08/2010
GRUNSKY, EBEY, FARRAR & HOWELL, APC Watsonville, CA Drafted and edited legal documents, ensuring accuracy and compliance with court deadlines. Managed client matters, court documents, and scheduling, demonstrating strong organizational skills. Maintained confidential client records and communicated sensitive information with discretion. Coordinated service of subpoenas, scheduled depositions, and ensured timely submission of legal filings.
Legal Assistant / Executive Assistant 08/2007 to 09/2008 WealthPLAN Santa Clara, CA
Supported the founding partner by managing executive calendars, scheduling client meetings, and ensuring timely document preparation. Coordinated complex travel logistics for the founder, including business trips and personal engagements Managed client billing, organized legal files, and prepared materials for court hearings and meetings. ADDITIONAL INFORMATION
Personal Assistant / Administrative Assistant (Part-Time) to Emerging Talent Supported principal in both personal and professional capacities, including calendar management, travel arrangements, and expense reporting. Coordinated on-set activities, including running lines, assisting with auditions/self-tapes, and maintaining IMDb Pro and other casting platforms. Maintained confidentiality of all sensitive personal and professional matters. PROFESSIONAL PROFILE
Results-driven Executive Administrative Assistant with 20+ years of experience providing high- level administrative support in corporate, legal, and public sector environments. Skilled in managing complex calendars, coordinating domestic and international travel, processing expenses, and handling confidential information with discretion. Recognized for exceptional organizational skills, attention to detail, and the ability to prioritize multiple projects in fast- paced settings. Adaptable, dependable, and committed to delivering seamless support to executives and teams.
************@*****.***
linkedin.com/mariayacoub
Whittier, CA
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