Executive Assistant Administrative Support
Resume:
Babara Whetsell (Babs)
******@*********.***
linkedin.com/in/babara-naidoo-3213054/
*Willing to relocate for the right opportunity*
Executive Assistant
Highly organized and proactive Executive Assistant with extensive experience providing high-level administrative support to executives and teams across diverse industries. Skilled in calendar management, international and domestic travel, expense administration, and process optimization, with a proven track record of coordinating complex schedules, facilitating seamless operations, and managing critical tasks with precision. Recognized for exceptional communication, adaptability, skillful in building and maintaining relationships across various org’s and a commitment to enhancing efficiency in dynamic and fast-paced environments. With an initiative-taking mindset and an upbeat personality, Babs is ready to be your next EA.
KEY SKILLS
Calendar Management Expense Reports Purchase Orders Communication Confidentiality Travel Planning Correspondence Telephone Etiquette Cross-Functional Collaboration Data Entry Problem Solving Coordinate Meetings Attention to Detail Confidentiality and Discretion
PROFESSIONAL EXPERIENCE
HEWLETT-PACKARD
Executive Assistant – Texas Remote April 2019 – March 2025
Supported three directors with high-level administrative tasks. Managed complex calendars, ensuring seamless scheduling and prioritization of meetings. Assisted a global team of more than 300 team members.
Oversaw employee expense management processes, including submission and reconciliation.
Provided comprehensive support to managers reporting to the directors and their respective teams.
Created and maintained 55 PDLs. Assisted with arranging recruitment interviews.
Administrative Assistant – Vancouver WA
Managed daily administrative operations, including scheduling team meetings, arranging meals, and coordinating travel using Concur. Created and maintained purchase orders, software licenses, and equipment procurement for new hires and testing purposes.
Developed a customer database and distributed over 1,000 welcome kits for home-based business printer owners.
Organized department interviews, onboarding processes, and welcome kits for new employees.
Oversaw quarterly team lunches, off-site events, and distribution of gifts, including flowers and HP-branded items.
Reconciled PCard invoices, maintained org charts and distribution lists, and assisted with SOWs, AP queries, and IT support requests.
MICHAEL'S MESSENGER SERVICE, Vancouver, WA March 2018 – February 2019
Dispatch Supervisor
Dispatched out-of-state couriers to collect and deliver medical scripts from the pharmacy to patients' homes. Tracked orders from collection to delivery and submitted delivery reports. Assisted in logistics for drivers, accounts payable; driver audits; variance reports, and standardizing MMS templates.
Provided independent contractor on-boarding; training manual; files; wrote SoPs and job descriptions.
Maintained supply orders.
Promoted to driver dispatch for CVS pharmacy pick-ups at 22 stores with 8 drivers.
Promoted to Dispatch supervisor; 8 dispatchers, coaching, interviewing; training; conference calls.
Managed drivers and client relationships as Customer Service Representative.
FREELANCE May 2016 – February 2018
Executive Assistant, Vancouver, WA
Reorganized office files, expense spreadsheets, and libraries for three home-based businesses.
Coordinated supply and equipment procurement, scheduled appointments, and arranged meeting spaces to ensure smooth operations.
IQ BUSINESS, Johannesburg, SA July 2006 – July 2015
Operations Coordinator/ Office Manager
Supported IQ South Africa CEO and Director of Process Innovation in all executive administrative functions, including extensive diary management and agenda coordination. Coordinated company travel arrangements, prepared travel requisitions, and maintained an up-to-date travel spreadsheet.
Managed operational processes such as burn rate tracking, bench reporting, and consultant billable hours, ensuring accurate progress monitoring.
Oversaw client scheduling, retention efforts, and interview management, enhancing team efficiency and client satisfaction.
Maintained and updated key organizational resources, including PI distribution lists, group emails, consultant resumes, and learning and development records.
Organized meetings, bi-annual leadership events, and venues while managing meeting minutes, action items, and follow-ups.
EDUCATION
B.A. Candidate – Psychology
University of Durban-Westville (South Africa)
Prince2 Project Management Software Theory
ILX Group, Johannesburg, SA
Personal Assistant MBA
BizTech, Johannesburg, SA
Speedwriting – Shorthand
Siyanqoba College, Johannesburg, SA
Event and Conference Management Diploma
Damelin College, Johannesburg, SA
Professional Business Women Training
ABI, Johannesburg, SA
Project Management Diploma
Rand Afrikaans University, Johannesburg, SA
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