Office Manager Operations
Resume:
Gina Aguilera
Irving, Tx. *****
*****************@*****.***
Office Manager
Objective:
I am seeking a challenging role where I can leverage my strong organizational skills, negotiation expertise, and interpersonal abilities. I am self-motivated and capable of working independently as well as collaboratively within a team, aiming to achieve both personal and professional growth.
Qualifications & Skills:
• Financial reports – Cash Flow analysis
• Account reconciliation
• Accounts receivables
• Accounts Payables specialist
• Managed multiple tasks, maintain schedules, and ensure efficient office operations
• Strong written and verbal communication for interacting with staff, clients, and vendors
• Supervised staff and managing office operations
• Proficient with office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.
• Efficiently managing schedules, deadlines, and office activities
• Managed office budgets and financial planning
• Integrated accounting systems
Education
High School Diploma - 2005
University of Las Colinas
Irving, TX.
Dental Assistant Certificate – 2006
Hi-Tech University
Irving, TX.
UTA – 2019
Accounting Fundamentals Certificate
Work Experience:
Office Manager– June 2022 – Present
Camillo Companies
Overseeing Daily Operations: Managed administrative tasks and coordinated with various departments to ensure smooth office operations.
Supervising Staff: Monitored performance of office employees, provided guidance, and addressed any issues.
Managing Schedules: Coordinated appointments, meetings, and staff calendars.
Handling Correspondence: Answered phone calls, emails, and directed inquiries to the appropriate staff.
Maintaining Records: Managed filing systems, office supplies, and inventory.
Budget Management: Created and oversaw office budgets, ensuring financial efficiency.
Onboarding New Employees: Assisted with hiring processes, training, and integrating new staff.
Updating Policies: Worked with HR to update office policies and procedures.
Office Maintenance: Organized maintenance services to keep the office clean and safe.
IT Infrastructure: Maintained office technology and troubleshot issues.
Organizing Activities: Planned in-house or off-site activities, including travel arrangements.
Bookkeeper/Administrative Assistant – Accounting April 2017 – 2021
Value Vinyl’s, Inc.
• QuickBooks or Sage accounting software experience
• Ensure accounts receivables are collected promptly
• Receive and distribute incoming and outgoing mail
• Issue invoices to customer weekly/daily
• Post cash, credit card, personal/business check transactions
• Review payments received and deposits
• Match purchase orders with receipts and invoices
• Purchase workplace supplies approved by management
• Run company errands
• Handle and maintain monthly company luncheons - budget
• Answer company calls from customer regarding their inquiries
• Schedule and coordinate meetings, appointments and travel arrangements
• Complied financial reports pertaining to cash receipts, expenditures and profit and loss
• Produce monthly reports using advanced Excel spreadsheet functions
• Provide month end reporting to management
Correspondent Mortgage – Corporate Trainer - August 2016 – February 2017
Franklin American Mortgage
• Prepare, schedule and perform training of new hires
• Thorough knowledge of branch and financial products
• Offer on – going training of compliance and regulatory requirements, small business and consumer lendingand coordination of security.
• Coordinate and implement all activities related to several training courses, instructor scheduling, maintaining sign-in sheets, ensuring correct room setup and equipment
• Creating or ordering materials and maintaining inventory
• Recommends, research and develops training courses for supervisors
• Provide support for mentoring program for new employees with outstanding ability to train people from different backgrounds and cultures.
• Immense ability to assess trainees’ performance and provide constructive feedback
Back-End SPOC – Mortgage Collections - July 2015 – April 2016
Caliber Home Loans
• Determine what the homeowner(s) interest were on retaining the property
• Review and audit financial information that consists of bank statements, pay stubs, credit reports.
• Find alternative options to help bring the account current such as modifications, repayment plans, and stipulated repayment plans.
• Perform both inbound and outbound calls
• Work on an automated dialer or manual call/ pipeline
• Meet quota monthly
Administrative Assistant - March 2014 – July 2015
Pacific Union Financial
• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
• Maintain electronic and hard copy filing system
• Open and sort incoming correspondence
• Perform data entry and scan documents
• Assist in resolving any administrative problems
• Run company errand’s
• Answer calls from customers regarding their inquiries
Contact this candidate