Accounts Payable Supervisor

Ellen Parks

Temple, Texas ***** • 832-***-**** • **********@*****.***

Professional Summary

Computer literate in GEP, PeopleSoft, Bright Pearl, SAP version 4.0 and 5.0, QuickBooks, Fishbowl, Access, Word, Excel and Microsoft Outlook. Personal Qualifications: strong work ethic, outgoing personality, people person, punctual, and high degree of integrity, fast learner. Highly developed organizational skills, and diverse customer service skills. I am a hardworking and passionate job seeker with strong organizational skills eager to secure an accounting position. Ready to help team achieve company goals. To seek and maintain a full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level [Job Title] position. Ready to help team achieve company goals. Organized and dependable candidate successful at managing multiple priorities with a positive attitude.

Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Skills

Tax Preparation

AP and AR Management

Account Reconciliation

Familiar with Account Coding

Payroll Processing

Build Customer Relationships

Payment Collection

Credit Approval and Denial

Funds Allocation

Payroll

Internal Controls

Collections

Statement Reviews

Work History

Accounts Payable Supervisor, 11/2023 to Current

Oceaneering International, Inc.

Meet SOPs by contributing information to strategic plans and reviews

Providing periodic reporting to internal customers

Driving continuous improvement, simplification, automation and exploitation of the AP Payments process to add value to the business by providing visibility and transparency to areas of opportunity and standardization

Monitoring Key Process metrics to monitor efficiency and effectiveness for Payment transaction and file processing

Co-originating with Treasury to provide access to all new users and to be the point of control for Browser access review on a periodic basis

Supporting the business activities for testing and implementation of new change request functionality, releases, or upgrades

Ensuring compliance with Company Financial Standards and Procedures and Sarbanes Oxley Controls, and support efficient audit reviews of Process from Internal and External audit

Preparing and maintaining process documentation, process control narratives and coordinating with relevant parties any required updates to Company Policy and Procedures

Developing training in Payment process and providing delivery of user training and communication

Participating in Payment Technology updates, with Corporate Treasury, to understand opportunities to enhance and improve the Payment Process

Providing input to AP payment process development as needed supporting business needs

Utilizing analytical tools and routines to maintain and improve the quality and integrity of the payment process

Assisting Department Manager in accomplishing departmental goals and objectives

Operating a secure and controlled environment to ensure timely and accurate processing of payment requests according to processed documentation

Understanding of internal controls concepts and practice

Provide accounting assistance to Community Managers and operation staff

Oversee and manage the accounts payable functions, delegating certain responsibilities while stepping in to take on complex and higher-risk needs

Assist in evaluation and monitoring of existing controls, and design and implementation of new internal controls over financial reporting

Lead team to handle document transfer, corporate card application and card management process

Lead the accounts payable process

Direct supervision of up to six associates

Author and communicate probationary evaluations and the annual reviews of associates, with the support of senior management

Provide mentoring, training, and encouragement within the team to promote professional, educational, and personal growth

Assist management with interviewing both internal and external candidates

Evaluate various departmental reports in order to improve procedural efficiency, performance, and quality

Accounting Manager, 11/2021 to 1/2023

OneHydraulics Inc

Primary job responsibilities included entering and paying all vendor bills into Bright Pearl

Generate unpaid vendor and customer bill reports

Pay bills in QuickBooks and apply credits and discounts if available

In charge of collecting receipts and itemizing the company credit cards

Responsible for uploading all the bank account and credit card charges into the system and matching the transactions

Processing new customer and vendor setups and entering them into the system if approved.

Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.

Managed journal entries, collection efforts, reconciliations, and payroll processing.

Developed and implemented various procedures to improve accounting process.

Established and checked coding procedures, monitored reports and updated internal files.

Collaborated with other departments to achieve accurate and prompt financial reporting. Tracked business revenue and expenditures and reconciled accounts to maintain high accuracy.

Implemented and regularly reviewed financial controls to generate accurate and reliable financial data.

Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.

Managed banking reconciliations and monthly balance sheet statements.

Performed banking, business administration and financial tasks to guarantee five-star service for clients.

Supported financial director with special projects and additional job duties.

Investigated daily variances and corrected errors to resolve discrepancies.

Collaborated with C-level executives and stakeholders to develop long-term financial plans.

Created and maintained financial databases for data entry, tracking and reporting.

Complied with established internal controls and policies.

Completed bi-weekly payroll for company employees.

Developed strategic plans for day-to-day financial operations.

Implemented cost control procedures and cost management processes, saving company money.

Conducted internal audits to verify accuracy and compliance with applicable standards.

Accounts Payable Manager, 03/2011 to 05/2020

Sunny Sky Products, LLC

Receiving of all vendor bills via email, fax or mail

Coding and requesting approval for all business operating expenses

(i.e...electric bill…gas bill..)

Pulling and matching all item receipts to their appropriate vendor bills or requesting approval to pay from the initiating purchaser and/or their manager

Entering all bills into QuickBooks and/or Fishbowl depending on if items are raw materials or items that are inventoried

Correcting any purchasing variances in QuickBooks that occur when the receiving dollar amount in Fishbowl conflicts with what we are being invoiced from our vendor

Running unpaid bills report from QuickBooks every Friday which is labeled Cash

Requirements prior to cutting checks

Which is then emailed to my Controller to review and authorize for payment

Review cash requirement report and release only the payments that were approved

Pay bills in QuickBooks and apply credits and discounts if available

Handling all gas cards for our 50 plus drivers

Which included creating an excel report detailing all transactions per card /driver from uploaded information received directly from the Wright Express website

Which in turn was emailed to management

In charge of collecting receipts and itemizing the American Express card for our VP of

Operations each month

Itemized the Corporate Amex Bill which contained charges from multiple car holds in the company

Created excel reports for our FedEx express bills from information that was uploaded from their site to itemize those bills

Respond to all emails and calls from vendors requesting payment updates, inquiring about short pay or various miscellaneous information

Request for invoice copies, credits and rebills from vendors via email or phone

Filed all 1099's and 1099 –INT's

Set up all new vendors in QuickBooks

Completed all credit apps for new vendors

Assigned tasks to my assistant

Scanned and attached all new vendor paperwork to their accounts

Updated information on existing vendor accounts

Requested W-9's forever new vendor added to QuickBooks

Scanned all check stubs and supporting documents into private company file

Filed all hard copies of check stubs and the supporting detail by vendor name

Handled the closing and/or transferring of services for new warehouse locations

Ordered, updated and deactivated all toll tags for company

Work side by side with receiving and purchasing on pricing and quantity discrepancies

Run monthly open item receipts report to ensure all bills are received prior to month end

Review received statements as well as request them if necessary

Stop payment and reissue checks when necessary

Created an excel report in QuickBooks every Friday listing all checks paid that week and uploaded it to our bank through positive pay.

Logistics Coordinator, 07/2007 to 03/2011

Sunny Sky Products, LLC

Primary job responsibilities included arranging all inbound and outbound freight

Negotiation with freight vendors for the best pricing

Reviewing, Approving or disputing all freight bills

Entering all approved bills into QuickBooks

Meeting with possible new freight vendors

Filing Claims and processing RMA's

Calling customers of sensitive accounts to schedule delivery appointments Generating and printing all docs and labels for outbound and inbound freight Handled inbound and outbound international Freight.

Processor, 05/2006 to 06/2007

Lyondell Chemical Company

Primary job responsibility is the posting of invoices, placing call tickets, investigating invoices that cannot be released for payment

Generate an import and export report daily that lists all active call tickets

Resolving pending issues through mediation to resolve issues on invoices

Other responsibilities include maintaining communication through the vendor line and email where vendors can request payment updates

Occasionally return invalid invoices to vendors, re-mailing return checks to the proper remit addresses

Sending updated banking and address changes to vendor administration so that they can update the vendor's accounts

Initiate EFT enrollment for vendors

Experienced training employee on AP applications.

Office Manager, 01/2003 to 05/2006

Dolson Sierra Construction Group, Inc

Responsibilities included overseeing all office tasks such as answering the phones, creating payroll spreadsheets, printing and distributing payroll checks

Responsible for all receivable and payable department accounts

Supplied Vendors with tax exemption sheets, job information sheets and verified credits on invoices

Responsible for the ordering and restocking of office supplies and insuring the payment of office and vendor bills

Responsible for numerous calls for Locates to Texas One Call for current projects

Researched jobs thru Amtek so that a bid could be placed

Required to pick up the plans and spec Books at several engineering offices for future bids Occasional follow-ups were required with engineers concerning possible bids and attending pre-bid and bid openings

Posting invoices and filing of all paperwork for the company as well as updating employee and vendor files.

Accounts Receivable Representative, 05/2001 to 01/2003

Parrott-Ice-Drink Products

Responsibilities included collecting money on over two hundred past due accounts. This required several collections calls as well as documentation of those calls, as well as paperwork for customer credits

Occasionally assisting customers with technical problems by scheduling service calls

Research on customer invoices, working closely with the sales department to assure customer satisfaction

Accounts Receivable Representative, 04/2000 to 04/2001

BMC Software Inc

Responsibilities included collections on past due invoices for hundreds of accounts as we

documentation on those accounts

Responsible for write offs on past due invoices over 180 days old

Wrote up credits on invoices

Required to make a mandatory of twenty calls a day and meet monthly quota on money to be collected.

Administrative Assistant, 11/1999 to 04/2000

Stage Stores Inc

Responsible for assisting planners with allocations of products to be distributed all over the country

Assisted Merchandise Director and the Planning Director by scheduling meetings and updating their calendars

Responsible for Ordering, maintaining and distributing office supplies

Issued e-mails, memos and prepared spreadsheets

Assisted human resources with new employee paperwork.

Education

Associates: Applied Science

Houston Community College - Houston, TX

Cypress – Falls High School - Houston, TX

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