Diligent and experienced Office Manager with over 35 years of administrative expertise. Proven track record of implementing efficient office operations, accounting, financial reporting, managing budgets, and leading teams to achieve departmental goals, implementing cost-effective solutions. I am skilled in IT Systems, HR, payroll, and hiring/onboarding. I work independently and efficiently due to my time management, organizational, and problem-solving abilities. I am an assertive individual who approaches responsibility with a high sense of urgency, demonstrating excellent teamwork and communication skills. I have a proven record of accomplishment in negotiating, implementing, and managing related categories.

SKILLS:

I am an expert in Microsoft Office 360, Word, Excel, Adobe, PowerPoint, Outlook, Access, Databases (various), and QuickBooks Desktop. I am a certified Massachusetts Notary Public.

EXPERIENCE:

BOSTON SCIENTIFIC, QUINCY, MA

Inspector IV April 2023 – November 2024

•Responsible for inspecting and approving incoming/returned medical devices at the Quincy Distribution Center.

•Performed inspection activities on products, in such categories as sterility, in-process, and returns inspection, including systematic scrap of damaged material. Proactively identify and report quality issues and concerns. Complete data entry/results recording of inspection activities, including non-conforming material reports. Execute SAP transactions related to inspections and returns.

HIGHPOINT ENGINEERING, INC., CANTON, MA

Office Manager/Bookkeeper September 2015 – November 2022

•Maintained office services by organizing and supervising all office operations and procedures.

•Handled complex and confidential situations and requests, ensuring security, integrity, and confidentiality.

•Monitor and update online records and folder systems to ensure information is easily retrievable.

•Prepared payroll, controlling correspondence. Reviewing & approving supply requisitions and assigning clerical functions.

•Performed many engineering manager tasks including planning, designing & overseeing projects, and managing finances.

ROBERT THERRIEN ARCHITECT, HULL, MA

Office Manager January 2013 – January 2019

•Supported a small office, AR & AP, prepared all contracts, and maintained client information.

•Assisted architects with research, plot plans, and permit applications. Tracked all expenses and transactions with QuickBooks.

IVI CORPORATION, PEMBROKE, MA

Administrative Assistant January 2012 – December 2013

•Performed daily office procedures to maintain a well-established manufacturing company.

•Responsibilities included purchasing, project management, time-tracking, end-of-project close-outs, and reports.

•Processed AR/& AP and ran weekly check runs and assisted the Engineering department with daily operations as needed.

LAKESHORE PROPERTY MANAGEMENT, PERU, NY

Office Manager February 2009 – December 2011

•Processed payroll, A/P, A/R, confidential employee files, checking accounts, and taxes using QuickBooks/Contractor 2011

•Prepared and tracked all estimates, proposals, RFI & prepared O&M Manuals and Federal Wage Scale reporting.

•Implemented/designed brand new Invoices and Work Order System in Excel. Assisted with service calls and scheduled projects.

BENNETT ELECTRICAL, INC. QUINCY, MA

Purchasing Assistant August 2001 – January 2005

•Assisted Purchasing Manager in construction budgeting, managing vendors, and negotiating purchases.

•Received and tracked material and equipment for multimillion-dollar projects throughout Boston.

•Assisted VPs, PMs, and Estimators during construction and had daily interaction with foremen and receiving department for various projects, ensuring timely delivery of materials to the warehouse and jobsites.

•Prepared and tracked all submittals for review and release, including Lighting, Switchgear, Generators, and Fire Alarm.

HEBREW REHABILITATION CENTER FOR AGED, BOSTON, MA

Facilities Coordinator March 1999 – June 2001

•Managed the day-to-day activities of the engineering department. Prepared, tracked, and recorded all expenditures.

•Supervised Assistant/Dispatcher and performed yearly review and professional development.

•Maintained department salaries, expenses, and department budgets.

•Maintained PO's, inventory, A/P, confidential employee records and payroll resolution.

•Maintained test records and coordinated with EMS for testing sessions for the facility.

•Updated and maintained state and city licenses, current and in compliance (DPH, DPS, BFD, DEP).

•Responsible for Preventive Maintenance and work order system (MP2).

PROFESSIONAL SERVICE INDUSTRIES, INC., CANTON, MA

Geotechnical & Environmental Administrative Office Manager October 1998 – February 1999

•Responsible for all operations to maintain an efficient and well-organized office covering two new departments.

•Provide confidential administrative support to the CEO, CFO, VP, DM, PM, and Engineers.

•Daily functions included: report production, billing, A/P, A/R, POs, weekly and monthly financials, proposals, dispatch, work orders, payroll, and employee benefits.

•Assisted environmental staff in helping to accurately produce and complete reports promptly for clients, including input of boring logs, location plans, and site locations.

BENNETT ELECTRICAL, INC. QUINCY, MA

Administrative Assistant/Receptionist January 1993 – September 1998

•Operated high-volume switchboard, Nextel, PageNet Systems, and reception area.

•Performed secretarial duties for the President, 2 VPs, Sales Staff, PMs, and Estimators.

•Responsible for the coordination of all company functions and activities. Supervised coordination and set-up of all temp field offices.

EDUCATION:

Graduated - Weymouth South High School

CAD Certificate – Blue Hills Regional

MASSACHUSETTS CERTIFIED NOTARY PUBLIC

My Commission Expires November 23, 2030

PROFESSIONAL REFERENCES AVAILABLE UPON REQUEST

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