Data Entry

Dennis R. Trujillo

P.O. Box ****

Fabens, Texas *9838

Cell: 480-***-****

Objective: I am enthusiastically seeking a challenging position in which my organizational skills and proactive approach to problem-solving can be an asset to your organization. Education: 2014 Phoenix College, General Studies

2000 Pima Medical Institute, Nursing Assistant Certification 1999 Fabens High School, Diploma

Professional Development:

2013 SharePoint 2010 Powerful User Certification

2010 Advanced Supervisory Certification

2010 Civilian Supervisory Development Certificate

2006 Supervisory Academy #116

2003 Pre-Supervisory Academy

2003 Advanced Office Professional Certification

2002 Basic Principles of Leadership Certification

2001 Office Professional Certification

2000 City of Phoenix Spanish Certification

Computer Skills:

Advanced knowledge of Microsoft Word, Excel, Access, PowerPoint, Internet for Windows, Desktop Publishing, SharePoint, SAP Accounts Payable / Receivable, Purchasing, E-Procurement, CHRIS Payroll transactions and Performance Management system, Lotus Notes email and Organizer. Experience:

Administrative Assistant I May 2015 to December 2021 City of Phoenix Police Department, Employment Services Bureau

• Provide administrative support to the Bureau Commander, Lieutenants and Sergeants of the Bureau in preparing reports, editing documents, designing spreadsheets, PowerPoint presentations, creating databases and providing technical support as needed

• Prepare, research and provide statistical analysis and information as it relates to the hiring of both civilian and sworn positions.

• Supervise five (5) City positions, coordinate workflow, assignments and administrative projects

• Interpret and apply the following but not limited to: Phoenix Police Operations Orders, Administrative Regulations, Personnel Rules and Unit MOU’s set forth by the City of Phoenix

• Implement and provide training to staff regarding office procedures and updated regulations

• Auditing training records to ensure bureau staff comply with annual mandated training

• Monitor the Bureau’s operating 8-million-dollar budget and expenditures, and prepare monthly status reports

• Prepare and process purchase requisitions, departmental purchase orders, and accounts payable invoices and annual 3+9 expenditure forecasts

• Prepare contract documentation required and assisting vendors in the contracting RFQ process

• Serve as Bureau Records Liaison in preparing documents to include researching, redacting, routing and recording of Public Records Requests

• Serve as notary for Bureau official application process.

• Coordinate the scheduling of maintenance crews as needed for various projects

• Administer the department-wide and new incoming employee drug screening as required Dennis R. Trujillo

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Secretary III June 2006 to May 2015

City of Phoenix Police Department, Employment Services Bureau

• Work out-of-class as Bureau Administrative Assistant I

• Provide administrative support to the Bureau Commander, Lieutenants and Sergeants of the Bureau in preparing reports, editing documents, designing spreadsheets, PowerPoint presentations, creating databases and providing technical support as needed

• Assist in preparing the Bureau Commander’s annual performance documentation

• Supervise five (5) City positions, coordinate workflow assignments and administrative projects

• Process Bureau administrative files, archiving, scanning, and destruction of records as Records Control Officer, supervise the scanning automation project of new recruit files

• Monitor the Bureau’s operating budget and expenditures, preparing reports as requested

• Serve as Telecommunications Liaison and System Administrator for the Bureau

• Process weekly leave, overtime and other payroll documentation as the Bureau Personnel and Payroll Liaison

• Serve as Notary for the Bureau’s official application process.

• Act as the Bureau’s training Liaison and trainer for various administrative procedures, protocol revisions

• Manage special projects as assigned by Bureau supervisors

• Work cooperatively with other employees and the public at large

• Exercise independent initiative and judgement

• Provide Spanish translation as needed for the Front Desk Squad

• Process public records request submitted by the Code Enforcement Bureau and the Incident Review Unit

Secretary III April 2005 to June 2006

City of Phoenix Aviation Department, Technology Division

• Provide administrative support to the Deputy Chief Information Officer (CIO), and division’s staff

• Supervise one (1) City position, coordinated assignments and the SAP labor card entry function

• Review incoming correspondence to identify assignments relative to key staff

• Participate and assist in the preparation and implementation of the division’s annual budget

• Processed purchasing transactions and contract invoices for payment

• Assist section supervisors in processing and executing City contracts

• Generate correspondence on behalf of the Deputy CIO, and Technology staff

• Served as Personnel Liaison for the division, processing, drafting PMG’s and assist with hiring process in documentation while following personnel polices and procedures

• Payroll clerk for the Division in processing biweekly leave request and documenting leave time

• Answer inquiries from contract vendors, via email, correspondence regarding contract status, and invoicing

• Maintained division’s administrative and contracting filing system

• Arranged and processed travel and training request for the Technology Division

• Maintained the Petty Cash fund for the division, which includes recordkeeping of transactions and disbursement of funds

Dennis R. Trujillo

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Secretary II September 2000 – April 2004

City of Phoenix, City Auditor’s Department

• Provided administrative support for a Deputy City Auditor and five (5) staff auditors

• Format and edited audit reports, and memoranda, to departmental standards

• Personnel liaison in monitoring and processing employee PMG’s

• Payroll clerk, in processing biweekly leave request, document leave time, calculate and enter gross wage adjustments for job-share employees

• Purchasing clerk for all Departmental purchases, general ledger balancing and maintained MBE/WBE database

• Served as telecommunications liaison, submitting request and coordinating departmental needs

• Processed accounts payable for purchasing transactions and vendor payments through SAP Secretary II Temp April 2000 – September 2000

City of Phoenix, Human Services Department

• Prepared Phoenix Workforce Information Network agenda packets

• Conducted and maintained inventory of supplies and purchases

• Processed the daily mail and distributed to staff, satellite offices and One-Stop Centers

• Provided administrative support to staff with clerical duties and special assignments General Office Clerk August 1995 – May 1999

Fabens Independent School District

• Performed fron-office reception duties at Fabens Junior High School

• Filed student records, transcripts, disciplinary referrals, and lesson plans

• Completed word processing tasks for principal, including memoranda and general correspondence

• Answered inquiries from parents, students, teachers, and other staff members Special Skills:

• Fluent in Spanish (written and verbal)

• Excellent interpersonal, communication and organizational skills

• Proficient with office equipment such as fax machine, multi-lined phone, voicemail network, and imaging scanners and printers

Contact this candidate