Human Resources Administrative Assistant

Kaylene Sorensen

Lincoln, NE ***** 402-***-**** **********@*****.***

Bold Profile www.linkedin.com/in/kaylene-sorensen-76698245 https://husker1636.wixsite.com/my-site-1

PROFESSIONAL

SUMMARY

Highly organized and resourceful professional with exceptional written and verbal communication skills, adept at exercising sound judgment in dynamic and diverse situations. Demonstrates expertise in administrative and organizational functions, including managing complex calendars, resolving scheduling conflicts, and arranging seamless travel logistics. Experienced in travel and expense reporting for leadership teams and ensuring confidentiality and professionalism in all aspects of work.

SKILLS • Project Management • Government Relations Teamwork; Ability to interact with

variety of personalities

• Excellent Time Management Skills

with proven ability to Meet

Deadlines

•

Coordination of Overloaded

Schedules

• Excellent Verbal and Written

Communication Skills

•

• Event Management • Human Resources

Thorough understanding or, or

ability to quickly learn

• • Strong Leadership Skills

Extremely Proficient with

Microsoft Office Suite or related

Software

• • Computer skills

• Office administration • Scheduling

• Microsoft Office Suite

WORK HISTORY ADMINISTRATIVE ASSISTANT/EXECUTIVE 01/2024 to CURRENT ASSISTANT

University of Nebraska-Lincoln/ Chancellor's Office Lincoln Provide executive administrative support to the Chancellor/Chief of Staff to ensure the integrity of the office.

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Review internal and external inquiries and requests received in the Chancellor's Office and independently or in conjunction with other office administrators, draft responses accordingly.

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• Monitor public email account

• Screen phone calls

K

S

Review inquiries and requests from campus community members, compiling those requiring consultation with the Chief of Staff or redirecting to more appropriate administrator for a response

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• Serve as a primary point of contact for speaking requests Serve as a conduit between the Chancellor's Office and the Presidents Office on items requiring action

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Finalize recommended appointments to boards, commissions, and committees

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• Coordinate Award activities

• Vet unsolicited promotional email from external sources

• Process administrative officers' leave requests

• Coordinate table sponsorships and attendance

Maintain awareness of important issues, anticipate needs, gather information, consider implications, and re-evaluate priorities and advise the Chief of Staff, Chancellor, and other staff as appropriate.

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Coordinate the Chancellor's daily schedule, including evening and weekend events as needed

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Prioritize the Chancellor's daily schedule in consultation with the Chief of Staff

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Schedule meetings with constituents, administrators, faculty groups, University President, state, and federal representatives as requested by the Chancellor.

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Coordinate itineraries of, and meetings with, international and other campus visitors invited by the Chancellor

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• Coordinate all state, national travel

Process and reconcile payments and reimbursement from University and Foundation fund accounts held for the Chancellor's academic and discretionary use, preparing related annual reports.

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• Travel expenses

• Business expenses charged to personal credit card

• Country Club of Lincoln expenses

• Federal delegation meeting expenses

• University purchasing card expenses

• Oversee office environment

• Coordinate office design changes

• Serve as point of contact for artwork on loan

EXECUTIVE ASSISTANT/ASSISTANT 01/2022 to 01/2024

University of Nebraska-Lincoln Executice Vice Chancellor's Office Provide highly confidential support to the EVC to ensure the integrity of the office.

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Collaborate with the Chief of Staff to maintain an awareness of important issues, anticipate needs, gather information, consider implications, and re-evaluate priorities to make decisions and advise the EVC and office staff.

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Collaborate with all management staff to identify and deliver the required administrative support.

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Manage the EVC daily schedule, adjusting for competing priorities and multiple demands. Ensure that the EVC is well prepared with appropriate meeting materials and briefings.

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• Serve as a resource for various inquiries received in the EVC Office Manage the EVC's email account and draft correspondence on behalf of the EVC to facilitate review and/or response, or delegate to the appropriate administrative unit as warranted.

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Prepare materials for meetings such as drafting agendas and correspondence; collects, disseminates, and archives materials and manages electronic files.

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• Provide excellent client service to constituents and guests. Experience working with deadlines, and the ability to shift priorities based on the immediate needs of the EVC office and/or EVC.

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Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.

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Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.

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Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.

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Enabled timely project completion by coordinating resources and timelines across multiple departments.

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Enhanced executive productivity by managing email correspondence and prioritizing critical issues.

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EXECUTIVE ASSISTANT/ASSISTANT 08/2008 to 05/2022

University of Nebraska-Lincoln Agricultural Economics Department Provide executive support to the Department Head and faculty as a coordinator, liaison and primary point of contact for internal and external contacts.

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Assist with recruitment and retention efforts; Red Letter Days and New Student Enrollment

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• Evaluation of graduate files.

• Scheduling of classes via Course Leaf.

• Experience with Promotion and Tenure files / process Supervise the Administrative Assistants (6) and student interns to facilitate a high level of performance in their responsibilities and foster a hospitable and welcoming environment.

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• Conduct performance evaluations.

Model collegial relationships with other campus administrative staff members.

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Manage the Department Head's daily schedule, adjusting for competing priorities and multiple demands.

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• Ensure the Department Head was well prepared with appropriate meeting materials and briefings.

Process and reconcile payments and reimbursement from University and Foundation fund accounts held for the Dept. Head academic and discretionary use.

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Made arrangements for large conferences or meetings from development of agenda, to logistics to gathering of information for the event, securing a contract for the event venue, arrange for blocks of hotel rooms and be at the site to manage any issues that might arise at the event.

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Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

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• Handled confidential and sensitive information with discretion and tact. Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.

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Screened calls and emails and responded accordingly to support executive correspondence.

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• Facilitated training and onboarding for incoming office staff. EDUCATION Master of Higher Education Administration EXPECTED IN 08/2025 University of Nebraska-Lincoln, Lincoln, NE

Bachelor of Science Family And Consumer Science -CEHS 05/1995 University of Nebraska-Lincoln, Lincoln, NE

Paralegal Studies 05/1991

Lincoln School of Commerce, Lincoln, NE

Pre-law 05/1989

University of Nebraska-Kearney, Kearney, NE

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