Accounts Payable Receivable
Resume:
CHRISTINA STEPHENS
Cincinnati, Ohio 45239 ( 513) 315 - 6611
Professional Summary
More than 20 years’ experience monitoring and allocating funds for state and federal grant projects.
Proficient in reviewing, evaluating, and analyzing obligations and expenditures of accounts payable, Accounts receivable, and financial reporting.
Ensured the availability of funds and conducted projections for budgeting purposes.
Instrumental in streamlining office functions to enhance productivity and maximize financial control.
Effectively analyzed situations and provided innovative solutions to management.
Maintained excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality.
Areas of Expertise
Accounts Payable/Receivable
Fiscal budget knowledge
Complex problem solving
Effective time management
Governmental budget background
Order processing, purchasing.
Records management
Business management methodology
Expense reduction
Spreadsheet & database creation
Report & document preparation
Budgeting/Travel Arrangements
Office management
Teambuilding & Supervision
Procedure development
Microsoft Office proficiency
Self-directed/starter
Professional and mature
Technical Skills
MS Office (Word, Excel, Access, PowerPoint, Outlook Express), Desktop Publishing, Performance Series Automated Accounting Software System, Advantage Financial System, HRIS and Procure AZ, SAP Field glass, Lawson, PeopleSoft.
Professional Experience
DOD-(DFAS) Defense Finance and Accounting Service Dec.2022-Currrent Columbus, Ohio (40 hours week Full-Time) ACCOUNTING TECHNICIAN – RECON MOCAS (GS-07)
Send various DODAAC’s monthly billing statements using (Earts, Darts and EBS Systems, Sparta, Advana)
Close Sparta ticket, Post Full and Partial payments, research invoices in CEDEMS
Work in Balance drawer for reconciliation.
Research, Audit Various Cases for discrepancies with invoice balances
Verifying receivables
Working with Advana for reconciliation and Reporting.
DOD-Defense Contract Audit Agency GE Mar 2020-July 2021 Cincinnati, Ohio (40 hour week Full-time)
Office Automation Assistant (GS-06)
Assist others in performing analytical and technical work, reimage laptops.
Research special issues and gather pertinent statistics or information.
Prepare memoranda, preliminary reports spreadsheets and charts showing findings.
Of recommendations.
Perform administrative tasks (e.g., filing, timekeeping, ordering office supplies)
Use database or spreadsheet software to prepare a variety of documents.
Procter and Gamble Managed Staffing Feb 2018-Jan 2020 Cincinnati, Ohio (40 hour week Full-time)
Administrative Assistant III
Prepare memoranda, preliminary reports, spreadsheets, and charts showing findings of recommendations.
Perform administrative tasks (e.g., filing, timekeeping, organizing/coordinating meetings, and conferences, ordering office supplies, etc.)
Revise procedures, guidelines, and controls because of changes in higher level procedures.
Use database or spreadsheet software to prepare a variety of documents.
Assist others in performing analytical and technical work.
General Electric Cincinnati, Ohio July 2017 - Dec 2017 (40 hours Full-time)
Database Administrator I
Day to day management of vendor lifecycle process via phone, email, and application.
Interact with end-users and help expedite processes and resolve issues.
Password Reset, Error handling for contingent workers.
Administrative point of contact for all updates and changes to Field glass application
Review and investigate integration errors.
Identify and implement process enhancement.
Support reporting needs of finance and executive management.
Administrative point of contact for all updates and changes to application
Run audit reports as needed.
Work with a variety of stakeholders to identify system enhancement priorities.
Serve as Field glass Administrator-SAP Fieldglass
Create custom reports.
Procter and Gamble (Real Soft Inc. Staffing Services) Cincinnati, Ohio Dec 2016 – Jun 2017 Administrative Assistant III (40 hour week) Full time
Entered data into the CAS system for the Sales teams in the department of the Trade Spend Transformation Project
Entered New User Roles, Security, Promotions, and sales tactics into the CAS System.
Reconciled the Six Team’s travel budget.
State of Arizona DEMA-Papago Park Military Reserve Base Phoenix, AZ Dec 2014 - Apr 2016 Deputy Comptroller (40 hour week)
Monitored and allocated funds to the appropriate state and federal grant projects.
Organized and coded claims and purchase orders according to the appropriate budget funds.
Reviewed contracts for content and funding accuracy.
Performed accounts payable functions for various payments via Advantage Financial System and Procure AZ system.
Verified and approved daily claims for two Fiscal Services Specialist II Associates
Assumed responsibility for agency’s monthly credit card usage by coding and tracking via Excel spreadsheet.
Researched vendor payments and inquiries.
Computed Use Taxes.
Hamilton County Engineer Department Cincinnati, Ohio Jul 2000 – Nov 2014
Accounting Supervisor-Roads & Bridge department (40 hour week)
Full-time
Assisted in preparing Hamilton County Engineer’s state and federal grants data reports.
Reviewed, organized, and coded invoices and purchase orders according to the appropriate budget funds.
Performed accounts payable functions for construction expenses via Performance Series Software System
Managed and evaluated Capital Improvement projects, directed vendor relations, and tracked all payments in Excel.
Reviewed and prepared budgetary projections, forecasts, financial worksheets, and other supporting documents
Researched and reconciled vendor account statements and research variances
Drafted memorandums, policies, and correspondence for the Engineering Department
Reviewed and processed monthly expense reports reflecting supporting documents and budget code indexes.
Input and processed customer payments daily via Access database and Excel spreadsheets
Formulated, reviewed, and tracked all money received and prepared deposits.
I acted as Travel Coordinator for the Engineers Department for meetings/conferences and training for attendees.
Creates and records journal entries.
Interacted with Contractors, Supervisors, and Procurement Department.
Managed and reviewed contracts for compliance and correct funding prior to approval
Verified and acted as Timekeeper and maintained timecards for the budget department.
Audited internal financial processes on a quarterly basis.
Managed 12 Townships & 26 Municipalities budgets and contracts – legislation agreements.
Worked with other State and Local governmental agencies.
Education
B.S., Business Administration & Human Resource Management, Franklin University, Franklin, OH
Three professional references
Mrs. Michelle McMullen 3482 Hazelwood Avenue #5
Cincinnati, Ohio 45211
Hamilton County Engineer Road Records Supervisor
Mrs. Kelly Anderson
3304 Stanhope Avenue #1
Cincinnati, Ohio 45211
Hamilton County Clerk
Mrs. Barbara Clay 602-***-****
Retired State of Arizona
Administrative Technician
Job Number: 25-99903 (O)
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