Direct Support Executive Administrator
Resume:
Cynthia Bills-Thompson
Email: *******@*****.***
Professional Experiences:
Executive Administrator IV- City of Memphis January 2023 - June 2025
●Direct support for the city's judicial judges, handling all administrative duties
●Maintained intensive certification & annual license renewals for the judges
●Processed T&E expense report, organized various events & arranged travel itinerary
●Handled annual budget, bids, purchases, requisitions, & invoice payments.
●Responsible for timekeeping of employees & intensive calendar organizing (67,000K)
Executive Administrator- Duncan Manor Inc. Oct. 2009 - present (remote/part-time)
●Work closely with the CEO, providing assistance on all administrative responsibilities.
●Intensive calendar management, rearranging & scheduling meetings & travel
●Purchase all supplies for the facility, process T&E expenses, requisitions & approve (POs) for payment to the vendor
●Process state licensing and certification renewals annually
●Responsible for keeping clients’ files updated to ensure that the company stays within compliance with state rules/ regulatory requirements & payroll processing ($31,500k)
Buyer-Procurement-Parker Hannifin March 2022- October 2022 (Contract)
●Processed purchase orders & requisitions to vendors for a particular product & service
●Identify which supplier is needed for the various goods & purchasing raw materials
●Created spreadsheets for weekly reports, Excel procedures, i.e., formulas, pivot tables &
●V lookup, data changes & updates.
●Responsible for expediting products from all prospective vendors, local & international
●Assisted the planner & customer service with product availability & order confirmation. Intensive SAP/EDI ordering (70,500k)
Lead Executive Administrator-Buyer McKesson January 2021- February 2022 (Contract)
●Executed all administrative detail responsibilities for the Director & upper management
●Managed calendar itinerary for the site directors, upper managers & leadership team
●Processed T&E expenses for all the leadership team members via SAP
●Assisted with new hire onboarding processing & all departmental announcements
●Ordered & expedited all supplies, products & materials for the plant operation
●Approved POs & invoices for payment to various vendors ($62,450k)
Office Administrator-Luke Weathers Flight Academy/OBAP Sept. 2018- December 2020
●Supervised office personnel and worked closely with the flight instructors & students
●Maintained annual budget for the academy & all summer camp program activities
●Coordinated on-site & off-site projects, social events, meetings, & graduation ceremonies
●Managed & organized daily calendar itineraries for the Chairpersons and Directors
●Processed payroll, T&E expenses & payments to vendors via QuickBooks ($59, 300k)
Executive Administrative Assistant-International Paper, Inc. June 2016 – July 2018
●Scheduled & coordinated all domestic & international travel arrangements via Concur
●Organized daily calendar itinerary, rescheduled meetings & appointments as needed
●Processed T&E expense report for the leadership team, maintained corporate P-card purchases & awarded visa disbursement to the upper management upon request
●Executed all administrative responsibilities, providing direct support for the VP of Technology, Directors, Managers & supporting leadership team members
●Coordinated various meetings via Zoom/WebEx
●Handled international travel visa renewal & requests for several countries via Travisa
●Planned conferences, hosted events, award banquets, luncheons & special projects.
●Assisted with new hire on-boarding processing & departmental procedures ($57,600k)
Human Resources Generalist/Administrative Assistant -Hershey's Jan. 2015 - June 2016
●Assisted HR Director with various duties including interviewing & pre-screening, potential new hires, processing drug screens, handling various confidential assignments & onboarding.
●Processed T&E reports, invoices, payments to vendors & ordered office supplies
●Maintained calendar daily for the Plant Manager/HR schedule travel arrangement, video conferences, appointments, rearranging meetings as needed & luncheon ($51,800k)
Site Administrator/Buyer-Purchasing - (Formerly-DuPont) Sept 2007- Nov 2014
●Oversee all of the corporate P-card expense reports for all plant purchases.
●Input data for invoices, SES payments approval, and returned goods authorization
●Approved POs’ payment & expedited purchases/work orders, intensive SAP usage
●Reviewed and approved time sheets for over 200 contract employees
●Processed security clearance and safety procedures on all site vendors & contractors
●Coordinated meeting, ordered all products & raw material needed ($48,500k)
Education:
Bachelor’s Degree- Business Administration- LeMoyne Owen University
Associate Degree- Applied Science-Shelby State College
Skills:
●Excellent problem-solving & time management skills work well under pressure.
●Over 25 years of work experience as Executive Administrator, for VPs, CEO & Customer Relations, Buyer/Procurement Purchasing, Human Resource, with 16 years in upper management roles.
●Highly Proficient skills with SAP, Google Docs, Word, Outlook, Office 365, Concur, Oracle EBS, SharePoint, PowerPoint, Excel formulas, pivot tables, & V lookup, Ariba, Krono, Account Management, Access & Aravo
●Proficient in processing requisitions, purchases & work orders to vendors for product
●Expert in using MRP & ERP, Kanban, Oracle EBS, Telco, Intuitive, AS400 & Lawson systems
●Can effectively handle human resources procedures, confidentiality, policy training, orientation, pre-screening for potential new hires & federal labor laws
REFERENCES UPON REQUEST
Contact this candidate