Executive Assistant Procurement Analyst
Resume:
Thelma Delores Edmunds
**** ****** ***** ******, ** 20724
Phone: 301-***-**** Email:******@*****.***
Citizenship: U.S. Clearance: Secret Veterans Preference: No
PROFESSIONAL SUMMARY
Experienced federal procurement analyst with over 25 years of progressive responsibility in acquisition lifecycle support, small business advocacy, contract administration, Executive Assistant, Staff Assistant and strategic engagement. Highly organized and detail-oriented Executive Assistant with 10+ years of experience providing high-level administrative support to executives, office managers, and field personnel. Proven track record in managing dynamic schedules, handling payroll, coordinating logistics, and maintaining effective communication between departments. Recognized for multitasking in fast-paced environments and for delivering accurate, timely support with a high degree of professionalism. Demonstrated expertise managing programs that promote small business participation in federal contracts and ensuring regulatory compliance. Strong communicator with deep knowledge of FAR, DFARS, and socio-economic contracting programs.
EXPERIENCE
U.S. Department of State – Washington, DC
Procurement Analyst/Executive Assistant to Director, Office of Small and Disadvantaged Business Utilization (OSDBU)
07/2018 – 7/2025
Counseled small businesses on federal contracting opportunities, policies, and procedures.
Conducted capability briefings and coach firms on Dynamic Small Business Search (DSBS) profiles.
Reviewed acquisition packages and DS-1910s, advising on set-aside strategies.
Liaise between OSDBU and AQM; publish approved DS-1910s.
Serve as COR for OSDBU support contract: manage funding, PRs, CLINs, and CPARS.
Served as contract officer representative for logistics, information technology and professional service contracts.
Reviewed Acquisition Plans worked closely with the Office of Acquisitions Management (AQM) to support the preparation and submission of Acquisition Plans for both competitive and sole-source procurements.
Provided strategic advice on resolving post-award disputes (non-payment, terminations, size protests).
Developed and delivered training to AQM and program offices; maintain CLP records.
Lead WOSB program, outreach events, and Department small business award programs.
Supported acquisition planning by compiling data, preparing justifications, and tracking obligations, purchase orders, and contract awards.
Gathered and consolidated input from program offices, ensuring that all required documentation—such as Statements of Work (SOW), Independent Government Cost Estimates (IGCE), and market research—were complete and compliant.
Assisted in contract negotiations and prepared contract modifications.
Reviewed and analyzed procurement policies and procedures.
Prepared contract documentation in accordance with FAR, DFARS, and other relevant regulations.
Ensured all procurement activities comply with company policies, with IT requirements, and relevant regulations working with the client/stakeholder/end user.
Ensured IT, Construction, Professional services and Security procurements stay within allocated budgets and contribute to fair and reasonable cost savings for the government.
Developed, recommended and issued contracting procedures and guidance to contracting and the small business community.
Responded to and processed Freedom of Information Act (FOIA) requests submitted by small businesses, ensuring compliance with federal guidelines and timely delivery of requested procurement-related documents and records. Coordinated with internal offices to gather accurate information and maintained proper documentation to support transparency and accountability.
Planned, negotiated, other procurement function in connection with assigned requirements and programs.
Executive Assistant Duties
Prioritized incoming requests, fielded customer concerns, and provided resolutions or referral to appropriate personnel.
Maintained databases, logs, and activity reports for management review.
Provided timekeeping support and processed expense reports.
Oversaw office supply ordering, scanning, filing, and document control.
Managed property ILMS system, including invoicing, payments, and appointment scheduling.
Provided direct administrative support to the SES Director, including calendar management, meeting coordination, and briefing preparation.
Coordinated internal and external meetings with senior leadership, small business representatives, and agency stakeholders.
Drafted, proofread, and format correspondence, memos, presentations, and reports for internal and external audiences.
Served as liaison between the Director and other executive offices, ensuring timely communication and follow-up on action items.
Managed travel arrangements and prepared travel authorizations, vouchers, and itineraries using E-2 system.
Prepared vouchers for travel reimbursements for leadership staff
Reviewed and completed staff actions memos (letters, Interagency memos, reports, studies, factsheets, information papers) for quality, consistency, and compliance.
eScience Technology (Contractor at U.S. Department of State)
Procurement Analyst/ Executive Assistant to Director OSDBU (Contractor)
11/2011 – 07/2018
Advised businesses on subcontracting and teaming opportunities.
Drafted DS-1910 recommendations and reviewed market research documentation.
Represented OSDBU at national events; developed outreach materials.
Facilitated program updates for WOSB, HUBZone, 8(a), and SDVOSB programs.
Coordinated and executed the Small Business of the Year award ceremony.
Executive Assistant Duties
Prioritized incoming requests, fielded customer concerns, and provided resolutions or referral to appropriate personnel.
Maintained databases, logs, and activity reports for management review.
Provided timekeeping support and processed expense reports.
Oversaw office supply ordering, scanning, filing, and document control.
Managed property ILMS system, including invoicing, payments, and appointment scheduling.
Aberdeen Proving Ground, APG NEC – Maryland
Procurement Analyst/ Assistant (Contractor)
09/2004 – 11/2011
Drafted acquisition packages (RFPs, IGCEs, QASPs, SOWs).
Processed invoices, contract modifications, and closeouts.
Led acquisition planning meetings; tracked obligations and burn rates.
Provided procurement support for IT systems and multi-million dollar buys.
Logged all activity in database, ensuring accuracy in records and schedules.
Supported general administrative functions including document preparation and communication.
Directed incoming calls and greeted visitors in a professional manner.
Maintained filing systems, managed correspondence, and distributed packages.
Prepared reports and documentation for management use.
Coordinated logistics for conferences and seminars: registrations, confirmations, certificates, and materials.
HQ Air Force, Surgeon General’s Office – Washington, DC
Requirements Acquisition Analyst (Contractor)
06/2000 – 09/2004
Drafted and reviewed Capability Development Documents.
Supported $3.3M simulator training project; tracked KPPs and KSAs.
Managed lifecycle documentation and readiness assessments.
Armed Forces Medical Examiner Office – Rockville, MD
Program Analyst/Staff Assistant (Contractor)
10/1998 – 06/2000
Recovered $40K in delinquent interagency receivables.
Coordinated pathology deployments post-9/11.
Created AFMETS system for case tracking.
Office of the Secretary of Defense – Washington, DC
Acquisition Analyst (Contractor)
10/1995 – 10/1998
Managed CCaRS/CAFRMS funding for DTRA projects.
Created MIPRs and tracked appropriations per OMB guidance.
EDUCATION
Bachelor of Science, Business & Management
University of Phoenix
CERTIFICATIONS & TECHNICAL SKILLS
FAC-C Level III FAC-COR Level III
Microsoft Office Suite SharePoint MyData CPARS SAM FPDS
ILMS-ARIBA (P-card holder), ILMS Asset Management (inventory officer)
DCIPS E-File IPP System WordPress Web Tatel
Executive assistant Customer Service Rep GFMS DTS PRISM FOIA
PROFESSIONAL REFERENCES
Richard Vinnacombe – Acting OSDBU Director, U.S. Department of State
Anna Urman – Staff Assistant, U.S. Department of State
571-***-**** ******@*****.***
Rosalind Hicks – Branch Chief, U.S. Department of State
410-***-**** *******@*****.***
George Price – Director – U.S. Department of State
Harleta Gillson- HR Supervisor – U.S. Department of State
Thelma Edmunds
3420 Andrew Court, Apt 101
Laurel, Maryland 20724
Phone: 301-***-****
Email: ******@*****.***
Dear Hiring Manager,
Please consider my resume for potential employment opportunities within your organization. I bring a strong work ethic, dedication to mission-driven service, and a solid background in federal operations, executive assistant and procurement support. I am confident that my experience and enthusiasm will allow me to make meaningful contributions to your team.
I am a flexible and proactive self-starter who thrives under deadlines. I work well independently but am also highly collaborative, with a people-oriented approach.
My salary requirements are negotiable.
Thank you for your time and consideration. I look forward to the possibility of discussing my qualifications with you.
Sincerely,
Thelma Edmunds
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