Administrative Officer
Resume:
JAMES
MARTIN
*****.*******@****.***
Big Pine, CA 93513
Offering strong organizational skills and proactive attitude, eager to learn and grow in administrative environment. Brings ability to quickly learn office procedures and software, ensuring smooth daily operations. Ready to use and develop communication and time-management skills in Administrative Operations Specialist role.
PROFESSIONAL SUMMARY
Records Management Course
Physical Security Course
Antiterrorism Officer Course
Office administration
Recordkeeping and file management
Document management
MS office
Cleaning and organization
Records management
Team building and leadership
Microsoft outlook
Computer proficiency
Leadership qualities
SKILLS
The University of Arizona Global
Campus
Chandler, AZ • Expected in 12/2027
Bachelor of Arts: Human Resources
Management
Credits Completed: 56.00 Credits
Currently Scheduled: 64.00 credits
to finish.
EDUCATION
Being selected over my Peers as a Platoon Sergeant as one rank below a normal Platoon Sergeant. Taking 37 soldiers to Iraq during a combat Deployment.
ACCOMPLISHMENTS
Department of Agriculture (USDA) Forest Service - 1 yr 7 mos Administrative Operations Specialist • Bishop, CA • 07/2023 - Current Department Of Defense Army - 13 yrs 0 mos
Military Personnel & Administrative Specialist • Mountain View, CA • 06/2019 - 07/2023
WORK HISTORY
Maximized sound operations and continually reviewed administrative functions for potential process improvements.
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Managed budget tracking and reporting, ensuring financial compliance for administrative operations.
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Assisted in the preparation of reports and presentations, ensuring clear communication of important information to stakeholders.
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Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
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Participates in the unit's strategic planning process and development of long-range plans.
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Provides general guidance and answers to inquiries concerning the application of administrative regulations, legislative acts and policies received from Regional and/or Washington Office to ensure compliance with unit priorities.
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Executes and manages the personnel and administrative functions for assigned units/Soldiers within the support area.
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Manages and provides technical advice and guidance regarding a wide variety of Military Human Resources (HR) programs for both active and reserve components
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Safeguarded sensitive information through the proper handling of confidential documents and secure storage methods.
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Handled mail, packages, emails, document transmissions and other types of data with both manual and automated tracking strategies.
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• Improved customer satisfaction with prompt and professional Army Reserve Administrator. • San Pablo, CA • 06/2018 - 06/2019 Staff Administrative Assistant • San Pablo, CA • 01/2017 - 06/2018 Unit Administrator • Vallejo, California • 07/2015 - 01/2017 responses to inquiries and concerns.
Minimized errors in documentation through meticulous proofreading, editing, formatting skills.
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Resolved customer concerns efficiently to promote satisfaction and loyalty.
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Responsibilities include serving as the Unit Commander's principal representative for various technical, analytical, advisory, liaison, and coordinating duties to ensure the unit functions are accomplished and readiness objectives are met.
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Performs record management duties to establish, maintain, consolidate, purge, and dispose of records by regulatory requirements and policies.
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Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
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Maintained personnel records and updated internal databases to support document management.
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Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
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Reviews new regulations and directives relating to various programs, processes, and procedures to ensure all staff products are synchronized and compliant.
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Served as a Staff Administrative Assistant for a brigade. The responsibilities assigned include administrative and personnel support operations related to maintaining personnel records, processing all personnel actions, military correspondence, maintenance of files, records disposition, and similar matters.
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Established positive relationships with customers and other staff members.
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Responded sensitively and competently to service customers with diverse cultural backgrounds.
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This position serves as the functional expert in four Army specialties: Military Personnel Strength Management, Military Personnel Info Management, Military Personnel Service Management, and Military Personnel Data Base Management.
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Served as the principal administrator responsible for performing various technical, analytical, advisory, liaison, and coordinating responsibilities for the USAR Unit Commander in accomplishing the overall functions of the unit.
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Managed unit and individual training interpreted training directives and guidance and assisted the Commander in establishing unit and individual training goals and objectives.
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Reviewed incoming directives, policies, and instructions, advising the Commander on those affecting overall unit functions.
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I have assisted in implementing and complying with unit safety and physical security policies and procedures: managed personnel, finance, and automated systems activities. Performed record management duties to establish, maintain, consolidate, and purge
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Unit Administrator • Fort Sheridan, IL • 09/2014 - 07/2015 Unit Administrator • Davenport, IA • 11/2012 - 09/2014 personnel, finance, individual mobilization, and medical records by regulatory requirements and policies.
Assisted in budget management, tracking expenditures, and identifying opportunities for cost savings.
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Reviewed personnel and financial management reports and took corrective action on identified deficiencies. The research analyzed and submitted documentation to resolve pay problems and inquiries
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Facilitated onboarding of new team members, providing guidance on procedures and expectations.
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Served as the principal administrator responsible for performing various technical, analytical, advisory, liaison, and coordinating responsibilities for the USAR Unit Commander in accomplishing the overall functions of the unit.
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Managed unit and individual training interpreted training directives and guidance and assisted the Commander in establishing unit and individual training goals and objectives.
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Reviewed incoming directives, policies, and instructions, advising the Commander on those affecting overall unit functions.
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I have assisted in implementing and complying with unit safety and physical security policies and procedures: managed personnel, finance, and automated systems activities. Performed record management duties to establish, maintain, consolidate, and purge personnel, finance, individual mobilization, and medical records by regulatory requirements and policies.
•
Assisted in budget management, tracking expenditures, and identifying opportunities for cost savings.
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Reviewed personnel and financial management reports and took corrective action on identified deficiencies. The research analyzed and submitted documentation to resolve pay problems and inquiries.
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Facilitated onboarding of new team members, providing guidance on procedures and expectations.
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Ensured data integrity in reporting systems through diligent review and updates of personnel information.
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Served as the principal administrator responsible for performing various technical, analytical, advisory, liaison, and coordinating responsibilities for the USAR Unit Commander in accomplishing the overall functions of the unit.
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Managed unit and individual training interpreted training directives and guidance and assisted the Commander in establishing unit and individual training goals and objectives.
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Reviewed incoming directives, policies, and instructions, advising the Commander on those affecting overall unit functions.
•
I have assisted in implementing and complying with unit safety and physical security policies and procedures: managed personnel, finance, and automated systems activities. Performed record management duties to establish, maintain, consolidate, and purge personnel, finance, individual mobilization, and medical records by regulatory requirements and policies.
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Assisted in budget management, tracking expenditures, and identifying opportunities for cost savings.
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• Reviewed personnel and financial management reports and took Unit Administrator • Muscatine, IA • 07/2010 - 11/2012 United States Army Reserves - 19 yrs 2 mos
Sergeant First Class, Construction Engineering Sup • Dublin, CA • 02/2004 - 04/2023
corrective action on identified deficiencies. The research analyzed and submitted documentation to resolve pay problems and inquiries. Facilitated onboarding of new team members, providing guidance on procedures and expectations.
•
Served as the principal administrator responsible for performing various technical, analytical, advisory, liaison, and coordinating responsibilities for the USAR Unit Commander in accomplishing the overall functions of the unit.
•
Managed unit and individual training interpreted training directives and guidance and assisted the Commander in establishing unit and individual training goals and objectives.
•
Reviewed incoming directives, policies, and instructions, advising the Commander on those affecting overall unit functions.
•
I have assisted in implementing and complying with unit safety and physical security policies and procedures: managed personnel, finance, and automated systems activities. Performed record management duties to establish, maintain, consolidate, and purge personnel, finance, individual mobilization, and medical records by regulatory requirements and policies.
•
Assisted in budget management, tracking expenditures, and identifying opportunities for cost savings.
•
Reviewed personnel and financial management reports and took corrective action on identified deficiencies. The research analyzed and submitted documentation to resolve pay problems and inquiries.
•
Facilitated onboarding of new team members, providing guidance on procedures and expectations.
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Responsible for overseeing the construction, repair, and maintenance of buildings, warehouses, fixed bridges, port facilities, pipelines, and other infrastructure, essentially supervising construction operations on a larger scale within military units.
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• Planning and coordinating construction projects. Overseeing the building and repair of structures like barracks, command centers, and utility lines.
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• Managing demolition operations when necessary.
Coordinating with other military units to ensure construction aligns with operational needs.
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• Providing technical advice on construction materials and methods. Completed Advanced Leaders Course for 12H - Construction Engineering Supervisor.
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Deployed to Iraq for 7 months as Platoon Sargent. Over seeing 32 Soldier and Over seeing all missions.
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• Self-motivated, with a strong sense of personal responsibility.
• Worked effectively in fast-paced environments.
Skilled at working independently and collaboratively in a team environment.
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• Proven ability to learn quickly and adapt to new situations. MILITARY JOBS
United States Army Reserves, 02/10/04, 04/30/23, Sergeant First Class, 12H, Construction Engineering Supervisor, 12W, Carpentry and Masonry Specialist, 31B, Military Policeman, 0331, USMC Machine Gunner, 11B, Infantryman, 88M, Motor Transport Operator, 91E, Allied Trades (Metal Working)
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