Records Management Air Force

Chianti Kight Washington, DC 571-***-**** ***************@*****.***

Professional Summary

Managed a high level of various projects, achieving highly favorable results. Proficient use of computers and system databases to enter, retrieve, compile, and analyze data. Experience in coordinating and communicating with high-profile customers. Assist with the creation of virtual meetings (Zoom, WebEx, TEAMS, etc) and in-person meetings.

Education & Credentials

Bachelor of Sociology – University of Central Oklahoma, Edmond, OK

Industry Training – Headquarters Air Force Records Management Training Records Custodian Training

National Archives and Records Administration: Records Training: What is a File - Separate Files for Filing – Finding our Records Control Schedules on NARA’s Website - Recognizing Federal Records – Records Management Policy – E- File Naming Practice

General Services Administration (GSA) – GSA SmartPay Travel Card Training for Card/Account Holders and Approving Officials

Technical Skills –

Systems: Air Force Records IMS (AFRIMS) Aircraft and Personnel Automated Clearance System (APACS) Concur Govt. Edition (CGE) Travel System Defense Enrollment Eligibility Reporting System (DEERS) Defense Manpower Data Center Defense Travel System (DTS) Electronic Records Management System (ERMS) Form Flow and Military Personnel Data System Integrated Time & Attendance System (ITAS) Joint Personnel Adjudication System (JPAS) MilPDS Records Database Purchase Order Tracking System (POTS) Real-Time Automated Personnel Identification System (RAPIDS) Staff Action Control Coordination Program (SAACP) Synthesize, Analyze, Adjudicate & Vet Information (SAAVI) Task Mgt

Tool (TMT)

Professional Experience

Federal Housing Finance Agency Washington, D.C.

Executive Administrative (via HRCCS) 10/24 -03/25 - PUBLIC TRUST

Administered in scheduling and setting up meetings with internal FHFA employees and private sector members.

Facilitated in arranging appointments and conferences. Received and coordinated official Visits—when required and directed them to the appropriate location or staff member

Guided executives and management in submitting and completing visitor access requirements for official meetings and office visits.

Oversee eRecord Management System/eRIM: Manage electronic records, both permanent and temporary -metadata is captured, create and Edit Documents: Create non-technical documents, and edit office documents as requested. Ensure that electronic records are accessible and in compliance with Federal Regulations.

Assist with Travel Arrangements: Prepare travel arrangements and related documents. Verify the nature of travel, obtain necessary clearances, coordinate with the appropriate government travel contract agency, confirm reservations, respond to questions related to allowable travel costs, and make any other logistical arrangements. Making travel arrangements in the

Foster Government Travel System/Concur: Assist staff with travel vouchers and maintain accurate records of travel costs incurred by division/office staff, including travel receipts.

Monitor Timekeeping – via ITAS (Integrated Time and Attendance System). Reviewed/, input required time card data for payroll processing and verified data entry for accuracy and timely submission.

Strategic Partnership Alexandria, VA

Executive Assistant/Scheduler Contractor (via Adecco Staffing) 07/24 - 10/24

Supported the Chief Executive Officer. The high volume of scheduling, travel arrangements, and meeting preparation. Coordinate all meetings and conference calls involving the CEO, ensuring all necessary arrangements are in place.

Travel arrangements: Arranged all travel logistics for the CEO, including booking flights, accommodations, and transportation. Produced detailed daily itineraries.

Briefing material preparation: compiled and organized all briefing material for daily trips, telephone calls, and daily meetings.

Coordinated with relevant staff to ensure all materials were accurate and completed with Senior Management Coord

Assisted with coordinating activities and materials as needed. Provide scheduling for other senior staff as required.

Office of the National Library of Medicine, Office of the Director Rockville. MD

Operations Coordinator (via BLH Technologies) 05/20 - 04/24

Operations Coordinator (via Preferred Solutions Group) 10/15 - 05/20

Provided backup support to the EA team during peak periods and vacations.

Supported a variety of meetings in person, virtually, and hybrid.

Creating travel arrangements for staff, including expense reports for both domestic and international trips via Concur

Managed multiple complex calendars, scheduling meetings

Handled confidential information, ensuring appropriate handling of Congressional and other correspondence. Managed tasks and correspondence via DDRMS (Digital Document Records Management System), SAAVI (Synthesize, Analyze, Adjudicate, Vet Information).

Created/monitored orders via (office supplies/government contracts/grants) using the POTS-Purchase Order Tracking System

Secretary of the Air Force International Affairs, Assistant to the Director of Strategy, Resources & Integration – Pentagon

Executive Assistant (via Itility, LLC) 1/14 - 12/14

Provided office management support to the military, the director, and the divisions.

Oversee records management, prepared and managed email, and edited documents. Documented phone messages received from international officials, senior officials, and vendors.

Created fax copies for senior offices. Scheduled meetings and distributed minutes. Organized conference calls.

Supported five division chiefs.

Planned, scheduled, and orchestrated arrangements for three director-hosted activities.

USDA Office of the Chief Information Officer, Assistant to the Service Development & Delivery Director Beltsville, MD

Internet Protocol version 6 (IPv6) Program Assistant – (Focused Management Inc.) 1/12 - 12/13

Supported the director with contracts and acted as a representative in meetings. Researched and compiled data and prepared papers for project managers.

Created spreadsheets on SharePoint sites.

Identified improvements in workflow, expenditures, and reporting procedures after reviewing operating practices.

Facilitated security, interoperability, and performance by ensuring a timely transition to IPv6 across the Department of Agriculture.

Focused Management, Inc. Washington, DC

US Air Force, Office of the Secretary of the Air Force, Financial Management, Pentagon 1/11 - 12/12

TMT Program Analyst/ Team Lead (Contract)

Leading company efforts to provide critical support to the deputy assistant secretary of the budget division. Facilitated the success of the Pentagon financial management program while supervising and assigning four personnel.

Fostered smooth in-processing procedures for new personnel, including orientation and paperwork.

Prepared classified and managed memos, letters, and briefing materials. Ensured the Headquarters Air Force team’s compliance with guidelines addressing suspense rules, categories, and priorities.

Achieved customer satisfaction by effectively guiding team members.

Processed 200-250 packages/tasks monthly (classified and unclassified).

KQML Consulting Washington, DC

Office of the Under Secretary of Defense, Research Directorate (Acquisitions, Technology & Logistics) Pentagon 1/10 - 12/10

Senior Executive Administrative Assistant (Short-Term Contract)

Provided high-level direct support and supervision for six senior executive-level military officers and government personnel.

Administered the preparation of travel vouchers and processing of expense reports and travel reimbursements. Received, screened, and delivered messages to appropriate parties.

Organized reservations for appointments and social engagements. Monitored time, attendance, and leave. Validated and conveyed payroll data, personal information, medical information, and statistical and analytical reports/spreadsheets.

Delegated tasks effectively by conducting extensive interviews with personnel to determine interest in special assignments.

Cultivated employee-centric environment by providing current and prospective employees with information about policies, working conditions, opportunities for promotion, job duties, wages, and employee benefits.

Earlier Roles Include:

Human Resources Assistant – District of Columbia Air National Guard, Washington, DC (established records for assigned personnel and supervisors; ensured compliance with procedural and regulatory requirements). Communicate with a variety of individuals via phone, email, and in person to provide expert guidance on processes and systems.

Military Personnelist – District of Columbia Air National Guard, Washington, DC records management: created, maintained, and audited personnel records, including electronic and physical files. Prepared and processed enlistment contracts, retirements, and separation paperwork. Deployment support: Was on the PERSCO team (Personnel Support for Contingency Operations), a team within the Expeditionary Force Support Squadron (EFSS) that provided personnel support to deployed forces and created active-duty orders, including accountability and casualty reporting.

Software: CITRIX Microsoft Office Suite (Access, Excel, Outlook, PowerPoint, Word) SharePoint User

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