Executive Administrative Assistant

KAREN VANNOSTRAND

**** **** ***** ***., *** Vegas, NV 89143

************@*****.*** (c) 702-***-****

SUMMARY

● Strategic and energetic Executive Assistant, Office Manager, and Human Resources Professional adept in aligning objectives with corporate goals.

● Exceptional communicator and problem-solver; skilled in supporting C-level management.

● Highly experienced in understanding priorities and roles within an organization. TECHNICALSKILLS

● MS Office

● QuickBooks

● Type 75 words per minute

● Concur

PROFESSIONALEXPERIENCE

Allegiant Pilots Air Local 2118 – Las Vegas, NV 10/2020 – 02/2025 Executive Administrative Assistant

● Provided executive administrative support for president and executive board, including but not limited to, maintaining separate calendars, scheduling heavy travel, and coordination of internal and external meetings and conference calls.

● Composed and prepared correspondence, reports, presentation materials, agenda and minutes of meetings; processed expense reports and managed ad hoc projects.

● Processed monthly employee dues for over 1,200 pilots in company software.

● Maintained employee records.

● Processed employee payroll, monthly bookkeeping, and reconciliations through QuickBooks.

● Assisted with new hires including arranging new hire banquet and processing new hire onboarding paperwork.

HCA Healthcare – Henderson, NV 07/2019 – 05/2020

Executive Administrative Assistant

● Provided executive administrative support to a regional vice-president and two vice-presidents.

● Maintained calendars; schedules in-person meetings and teleconferences.

● Coordinated international and domestic travel.

● Processed expense reports using company software. EverySpace Construction – Las Vegas, NV 08/2019 – 05/2020 Office Manager

● Processed accounts payable and receivable as well as payroll using QuickBooks.

● Heavy customer service interaction including claims adjusters and clients.

● Scheduled appointments to meet with potential clients.

● Helped with estimation of jobs and kept job cost accountability. Self Insured Solutions – Las Vegas, NV 09/2005 – 02/2019 Executive Administrative Assistant/Event Coordinator

● Provided executive administrative support for C-level management as well as management and organization of the executive office including personal support as required.

● Maintained separate calendars; scheduled heavy and complex internal and external meetings and conference calls; composed and prepared correspondence, reports, presentation materials, agenda and minutes of meetings, processed expense reports, and managed ad hoc projects.

● Coordinated all aspects of the company Annual Meeting for 500+ guests. Responsible for sending invitations, obtaining a venue including meal selections, preparing presentation materials, selecting a guest speaker and collecting contributions from vendors for raffles. Coordinated international travel for board members which included hotel, sleeping rooms, conference rooms, and evening social events.

● Coordinated the annual holiday party.

● Coordinated annual charity drive. Coordinated monthly board meetings for 25+ guests. Responsible for obtaining a venue, meal selections, preparing meeting materials and comprehensive travel.

● Acted as liaison and provided administrative support to 40 members of the board of directors.

● Interfaced with other departments within the company and various vendors and third-party administrators outside of the company.

● Coordinated international and domestic travel regularly.

● Assisted with annual company budget; monitored incoming and outgoing expenses.

● Project management responsibilities:

oPrepared and led meetings between departments.

oMaintained all record keeping by creating a system to streamline office processes. oKept project timeline on schedule.

EDUCATION

Montclair State University

Bachelor of Arts

ADDITIONALINFORMATION

Licenses: Notary Public

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