Executive Assistant Special Projects

Cadia Dilone

New York, NY *****, U.S.A.

M: 347-***-****

E: *****.******@*****.***

https://www.linkedin.com/in/cadia-dilone-7884012b/ Professional Summary

If you are searching for a top-notch Executive & Personal Assistant to watch over your day and work diligently with others to help you attain your clients’ business and personal goals, I am looking to returning full-time permanent on-site employment 5 days a week. The success of my boss is what drives me as it also provides financial security and happiness for our clients as well as our own families. My goal is to always keep my team centered and provide constantly-changing work needs prioritization organization with project tracking, deadline reminders with a cheerful result-driven 24/7 mentality, so things do not fall through the cracks as we work together to safeguard our company and to show our clients that we care about more than just taking their money! I am an easily adaptable Executive Assistant with 20+ years of experience ensuring great client care and project management. I am a proven right-hand proactive Assistant used to successfully watching over the top person, a department or an entire small office. I can work anywhere and with anyone. Bosses and clients know they can trust to monitor everything confidentially and effectively. Throughout my career, I have worked at top lawfirms supporting their rainmaker Lawfirm Financial Services Managing Partners, Presidents, CEOs, Chairs and Department Heads by making life easier organizing documents and contacts for easy access, so they can concentrate on doing what they do best. I don’t just sit at my desk and wait for work to be given to me: I contribute to our success by monitoring your phones/emails/meetings/travel/expenses/CLE/licenses/passports/visas/doctors/contacts, tracking projects,, handling meeting and travel arrangements to get you to your local meetings or international business destinations on time and ready with a detailed itinerary and all the paperwork necessary, handle Client Billing, and monitor work from inception through completion. All my bosses know I can be trusted to be their document and financial coordinator for I am also a Billing Coordinator and that means I manage engagement letters, retainers, expenses, client billing and financial budgeting to ensure we get paid for all our team’s hard work. I will help my bosses and co-workers draft/edit/format/proofread and DocuSign transmit documents to get our work done right and on time. When bosses leave the office, they know I am their AI Pocket Assistant – available to edit documents or handle last-minute travel 24/7. As proof of my expertise and dedication, I was taken across 3 firms by grateful bosses who know the projects/documents/billing and nurturing/calming support I can provide: from 2006 to 2021 (15 years) starting at Day Pitney LLP (2006-2011) to Pepper Hamilton LLP

(2011-2020) and into our Troutman Pepper LLP merger (2020-2021). Subsequent contract jobs were referrals or direct firm hires. I work with a Daily To-Do List and a Caseload Status Tracker to prioritize and avoid scrambling to promote a better work/life balance. I am ready to get you better organized so you can be on top of your game and enjoy some family relaxation time knowing I got your back -- by coordinating on your behalf internally or externally, and helping your team with updates – only a fingertip away. Professional Positions Held Corporate Executive Assistant, Executive & Personal Assistant, Office Administrator, Legal Practice Assistant, Litigation Project Manager, AI Assistant (Virtual or Remote Assistant), Events Planner, Travel Coordinator, and Client Billing Specialist. Interim Assistant to New-Hire Partners and Mentor to Assistants, Secretarial Team Leadership, Office Management, and Office Assistant to Visiting Attorneys and UHNW Clients. Interior Decorator, Personal Shopper, Stylist, and Mentor. Work History

2025 White & Case LLP

2023 Foley & Lardner LLP

2022 Benesch Friedlander Coplan & Aronoff LLP

2021-2022 Dentons US LLP

2021-2025 Interim In-Office Temp & Permanent Assistants Group (Post-Covid Support Group formed to support firms) 2011–2021 Troutman Pepper Locke LLP

2006-2011 Day Pitney LLP

2004-2006 Hughes Hubbard & Reed LLP

2004 Hogan Lovells LLP

2000-2004 Akin Gump Strauss Hauer & Feld, LLP

2000 Paul Hastings LLP

Areas of Expertise

Client and Pro Bono Translations

Fluent English and Native Spanish,

intermediate French and Italian.

I have traveled to 20 countries.

Senior Executive & Personal Assistant capable of successfully managing a department or entire small office administrative needs. Financial Services, Corporate Law, Litigation Project Manager, White Collar, International Arbitration Entertainment and Media Law, Patent & Trademark Litigation Bankruptcy, Business Incorporation, Tax, Commercial Real Estate, Construction Litigation, eDiscovery Assistant Labor & Employment Law, Estate Law, Immigration Work & Family Visas: H-1B, L-1, TN, PERM, I-140, I-485, EADs, and J-1. HR Office Administration Assistant for Attorney Integration Liaison, Interim Assistant to new Partners and Staff Mentor, Billing Coordinator, Summer Associates, Visiting Attorneys and Dignitaries, Hedge Funds, events planning, travel, and supplies monitoring. IT Support, Receptionist & Host: Handle office events, conferences, BD/hedge funds meals, and booking trips or transportation. Accomplishments & Skills

Microsoft Office Suite,

Word 365, OneDrive,

(Outlook, Excel Spreadsheets,

PowerPoint, and Adobe Acrobat.

Word Docs/Memos/Letters/Charts,

redlines, Styles), DocuSign

document routing,

NetDocs/HotDocs docs generation,

Document Management Systems,

iManage and FileSite,

Chrome River expenses, Concur,

online research and government

agencies filing plus case updates or

tracking (USCIS, USPTO, Federal

PACER, State NYSCEF, IRS)

• Drake School of Business (Degree in Legal/Medical/Business Administration & Corporate Accounting)

• Type 70 wpm, shorthand and straight/instant dictation edits onto documents, and Client Contacts Management.

• Support MP/CEO. Oversee day-to-day operations of office utilizing Zoom/Teams/Skype/WebEx/Jabber. Avaya and Cisco phones. WorkDay, SharePoint, Asana, and Google Workspace (GoogleMeet, Emails and GoogleDocs) for best client services provision.

• Provide personalized white-glove Executive Administrative Support with confidentiality, discretion, and integrity.

• C-suite experience, decision-making, interpersonal skills, and clear language communications.

• Self-starter with strong organizational and effective communication skills. I work with a Daily To-Do List and Project Tracker.

• Litigation Project Manager: Strong research skills, written and oral communication. draft, edit, proofread, data entry, and filings.

• Manage busy calendars in different time zones, attend meetings and take notes for follow-ups, domestic/international travel arrangements and meeting logistics. restaurant reservations worldwide with websites, OpenTable or The Fork.

• Ability to consult with clients and internals on behalf of Principal, review emails/calendars to flag/print/route work items.

• Case Budgets, Attorney Time, Chrome River Expenses, Vendor Invoices, CLE credits, Bar Renewals, and license renewals.

• Personal Assistant: Former Long Island homeowner with experience handling island home care, car repairs, events/décor/vendors and NYC job; NY Driver’s License, and home office organization for more efficient remote work.

• Support UHNW Clients needing personalized exceptional care support/orientation for smooth visits or firm employee onboarding. Cadia Dilone

New York, NY 10034 U.S.A.

M: 347-***-**** E: *****.******@*****.***

White & Case LLP – New York, NY April 2025 to Present Practice Assistant & Billing Coordinator – Commercial Litigation, International Arbitration and White Collar Interim In-Office Contract Position

Work onsite Hybrid 4/1 week supporting Litigation and Legal Administrative Support to International Arbitration Chair and Commercial Litigation Lead

Utilize extensive law office experience to provide great organizational, proactive monitoring of emails/calendar/caseload/travel/expenses/timesheets/billing to track case progress and remind of deadlines. Monitor email requests, meeting arrangements with participants in different time zones, and domestic/international travel arrangements.

Monitor cases from inception and keep team on top of work deadlines, meetings and presentations, travel reservations, expense reports, client billing, and collections efforts.

Draft/edit/format/proofread legal documents, memos, and correspondence. Review emails to flag, route, print, or manage applicable meeting/document/new work queries.

Windows 365 (Microsoft Word, Microsoft Excel, Outlook, PowerPoint, Adobe Pro and Kofax pdf/redacting/bate-stamping, and DocuSign arrangements).

Biller: Open client/matter #s, E-Letters, Retainers, Budgets, Chrome River Expenses, Concur Travel, InTapp Attorney Time, Client Billing, and monthly collections.

Leadership: Serve as back-up for Secretarial Team Lead, assist other NYC departments or oversea branches to ensure on-time work completion.

Detail-oriented, work extremely well under demanding time constraints of global lawfirm needs, prioritize multiple deadlines, oversee confidential information with discretion, liaise with clients and internal parties, and friendly mentality, available for overtime and work with an open mindset to work requests after hours or weekends.

Translate Latin American Spanish-English case documents; combine pdfs to bate-stamp and add headers/footers or color-categorize sections for quick attorney references. Interim In-Office Temp & Permanent Assistants Group (New York, NY) August 2021 to April 2025 Senior Executive & Personal Assistant, Litigation Project Manager, Practice Administrator, Billing Coordinator & Evening Word Processor (On-site & Remote IT Support) Ensure Bosses’ projects are organized, go to meetings on time and ready with all the necessary Word Processing papers, travel, and contact info to do their best for our clients. Handle documents and bills from inception by managing busy desks with a work prioritizing Daily To-Do and Caseload & Billing Status Tracker for event reminders.

I work Contract positions and provide Staff Support via a direct-firm hire temp Support Group created during Covid to help lawfirms and coordinate return-to-work coaching.

Proactive gatekeeper with detail oriented and result-driven 24/7 mentality capable of prioritizing/executing a variety of administrative duties of a confidential nature.

Support multiple attorneys and serve as first point of contact/representative for clients; monitor phones/emails to take work initiative, print, or team route.

Word Processor: Create, transcribe, edit, and proofread documents, memos and reports for content, grammar, spelling, and format. Package submissions.

Hospitality: Organize and attend Board Meetings or BD / Marketing Pitches to take Minutes and create actionable follow-up plans. Coordinate meals and safety.

Heavy domestic & international travel, itineraries, passport & visas, hotel, last-minute & contingency plans. Available to travel with Bosses and work OT.

Serve as Executive & Personal Assistant to Managing Partners, CEOs, Presidents, Department Chairs, Stakeholder management, and other high-profile executives in the Financial Services, Corporate Law, Sports Law, Entertainment Law, Patent & Trademark, Real Estate, Insurance, Pharma, Labor Law, Litigation, and White-Collar.

White & Case LLP – New York, NY (2025)

Office Practice Assistant & Billing Coordinator – Commercial Litigation, International Arbitration and White Collar

Foley & Lardner LLP - New York, NY (2023)

Executive Assistant & Billing Coordinator to 3 Department Chairs

Benesch Friedlander Coplan & Aronoff LLP - New York, NY (2022) Executive Assistant and Litigation Project Manager & Billing Coordinator to Litigation Managing Partner Dentons US LLP - New York, NY (2021 – 2022)

Senior Legal Executive Assistant & Billing Coordinator to Managing Partner, German Corporate Desk and Capital Markets Head

Executive Assistant, Legal Practice Assistant & Litigation Project Manager Support: Manage cases from inception and ensure time management billed. Handle Conflicts Checks and Client Background Searches, Engagement Letters, and Case Management for Managing Partners and Department Chairs. Review cases to create a Chron Case Index. War Room trial support and legal documents prep: Civil e-Coversheet, upload exhibits, Complaints, Answers or Motions, Written Discovery and Document Production, Subpoenas, Depositions and Witness Arrangements, Motion for Summary Judgment, JAMS Mediation or Trial Prep with online research and Court Docket printouts for Work Group Index and binders, Jury Selection Q&A, Post-Verdict, Judgment Award Processing, and delivery of awards. Process Server.

Family & Immigration: Probate Court, Child Trusts, Taxes, and Charitable Trusts. Not-For-Profit / Pro Bono housing, Social Security/SSI, Criminal, and Burial. Family Visa Petitions, USDOL LCAs or USCIS Professional E/H/J/L Visas, and Status Adjustment to greencards. Bilingual Translations: Spanish, French, Italian.

Bankruptcy: Assist Tax, Real Estate and Litigation Groups handling Chapters 7, 9, 11, 13 and 15; handle Intake Questionnaire and collect documents, liaise with lenders/vendors for Account Statements to prepare Index List for attorneys’ review, advise about pre and post-filing required course certificates and provide sites. Draft PACER e-filings, monitor application progress and coordinate preparations for 341 Meeting of Creditors in-person or via Zooms or Teams.

Manage a Weekend Personal Financial Coaching Program to realize a business or special life event dream with discretion and personalized expense management; resourceful.

Personal Assistant: Former Long Island & NYC homeowner with experience handling home care, events planning, décor & vendors, NYS Driver’s License. Coordinate and schedule calendar appointments; manage all incoming and outgoing communications; schedule travel; planning events, and home office. Vaccinated USC available to travel. Troutman Pepper Locke LLP (New York, NY) October 2011 to August 2021 Corporate Executive Assistant / Senior Legal Practice Assistant & Billing Coordinator to Corporate & Financial Services Managing Partner James Rosener I was hired by Pepper Hamilton (2011-2020) to come with Boss from Day Pitney (2006-2011) and continue as same after Troutman merger (2020-2021)

Proactive gatekeeper Assistant to Managing Partner; monitor complex calendars/emails/travel/deal binders; Marketing/BD pitches, and caseload deal references.

James Rosener is also Chairperson of the American Battle Monuments Foundation and President of the European American Chamber of Commerce (EACC-NY).

Work closely with Managing Partner and HR to gather caseload matters and financial data entry, execute management directives, and ensure smooth daily operations.

Provided post-merger new document/billing softwares upgrade onboarding to Pepper attorneys to stay on at lawfirm 2020-2021 as Billing Coordinator and Attorney Integration Liaison and help with employee retention and Covid-comatose Pepper accounts collections. Update InterActions/Contacts records to aid collections.

Assistant to the Firm’s eDiscovery Director and Life Sciences Group involved in general litigation, Covid vaccines, Eli Lilly diet and health, and big-pharma rep.

Assistant to the Labor & Employment Chair Richard Reibstein plus 2 Associates; support 2 Construction Litigation Senior Partner plus 1 Real Estate Associate.

Attorney Integration Liaison to IP Group headed by Howard Shire, Counsel Lori Harrison, and 2 Paralegals to acclimate them to firm’s existing policies and best practices, assist with file transfers and new business conflicts checks as well as Engagement Letters, prepare document and letters, pull TARR reports and Corsearch watches, prepare Cease & Desist Letters, package filings and coordinate filing fees, Foreign Counsels communications and payments, all vendor invoices, and Client Billing.

Organized Board Meetings, Town Halls, and VIP Meet & Greet with participants in different time zones, composed agendas and BD/seminar/litigation/investors PowerPoint presentations, prep meeting handouts, gathered data for investments and pitch binders, and conducted post-event follow-ups. World News Reporter Interviews.

Participated in Pepper’s OT Evening Word Processing Rotation available to attorneys in NYC and other branches. Documents, Timesheets, Payroll, Accounting.

Trial Logistics Assistant: Print, copy, and create binders. Liaised with government agencies, Service Processors, Court Reporters, Investigators and Court Clerks.

Savvy Microsoft Office Suite Backup Assistant to Assistant to former FBI Director Louis Freeh’s White-Collar Group during his Team merge with Pepper Hamilton LLP.

HR’s Go-To Office Management Assistant for Attorney Integration Liaison and new-hire Staff Mentor. Liaised with internal parties, clients, and vendors for Attorneys.

Work with Finance to assist Partners respond to Audit Response Letters by drafting, circulating, and following up for timely return to clients’ CPAs.

LEFT: Merger restructuring duplicative positions trim led to my opting to work remotely to care for Covid-ailing child and form Temp In-Office Support Group for Assistants to go work onsite coordinating work with Remote Staff and encourage return-to-work to help lawfirms stay in business and retain valued Staff. Day Pitney LLP (New York, NY) May 2006 to October 2011 Legal Executive Administrative Assistant & Billing Coordinator to Corporate & Financial Services Managing Partner Ron Janis & Real Estate Head Frank Cerza

• Assistant to NJ-based MP Ronald Janis, Real Estate Head Frank Cerza, Of Counsel Dan Farrell (now CEO of Privos Capital), and Labor Associate Alberto Barrueco

• Hired as Floater to Deutsche Bank Litigator Frank Lawatsch and quickly chosen permanent for new high-profile Real Estate Partner Frank Cerza, then chosen by MP. Cadia Dilone Additional Details of Some Top AmLaw Contract Positions 2021-2024 Page 2

Foley & Lardner LLP (New York, NY)

Executive Assistant & Billing Coordinator to 3 Department Chairs Interim In-Office Contract Position

Provided in-office support to IP Chair John Lanza, Labor Chair Larry Perlman, Construction Litigation Senior Partner Todd Norbitz, and Corporate Associate

Recruited by former Akin Gump HR Supervisor (now here) to proactively monitor Team’s phones/emails/calendars to alert Group of deadlines, print emails and attachments for review, point out items that require review/signing, flag status request inquiries, draft letters in Word 365 and save in NetDocs creation/iManage storage system to keep group on track so that nothing falls through the cracks on our watch. Filing and Status Reports to clients.

Initially remote support of the IP Chair located in Boston and Labor Chair in Florida and assist with their relocation to NYC and smooth work integration.

Handled daily monitoring of hectic IP Docket and assisted IP Paralegals by drafting USPTO applications, sent forms to clients or inventors for signatures via DocuSign, and coordinating Attorney application review and signature for timely filings. Coordinate filings and caseload deadline reminders with 6 Paralegals. Ability to pull documents, package documents, and work within Anaqua IP application prep and filing platform of our patent and trademark applications.

Client contact for application info or prosecution defense, replied to status inquiries, and sent original IP certificates to clients.

Prepared letters, agreements, and legal documents relating to litigation, pro bono immigration, real estate, insurance, and Family Court matters.

Monitored sensitive calendars, confidential emails, provided executive support using Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), live or video conferences, Google Workspace/GoogleMeet, organization skills, and Concur travel and expenses, attention to detail, internal/external communications skills, critical thinking problem- solving, handling sensitive information and workload prioritization to stay on top of deadlines. Arranged special events and Meet & Greets for elite clients or Firmwide Visiting Attorneys, gifts and charitable contributions, vendor invoice payments and Chrome River expense reports. Office activity and office record organization. Benesch Friedlander Coplan & Aronoff LLP (New York, NY) Executive Assistant and Litigation Project Manager & Billing Coordinator to Managing Partner Interim In-Office Contract Position

Skilled multi-tasker hired to handle diverse office coordination and management tasks required to run a whole newly formed small satellite office on Wall Street. Recommended by Pepper Managing Partner and hired to organize branch with NYC Litigators and set them to work via remote with Assistants from other branches. Proactive gatekeeper for NY Litigation Managing Partner providing general Litigation Assistant support, and office caseload progress tracking.

As sole-office-staff, I served as New York Office Coordinator reporting directly to Cleveland Headquarter HR Manager. Ensured smooth running of office by providing day-to-day Secretarial assistance, organizing office events, ordering office supplies, managing corporate credit cards, paying vendor invoices, liaising with building management for Visiting Attorneys, supply deliveries, and clients use of facility. Evening space cleanings, employee Covid tests, fire and safety monitor.

Monitor INBOX daily: flag emails that require attention, track all required follow up actions, ensure responses are sent on a timely manner, and file emails appropriately.

Calendar depositions and hearings. Prepare Case Binders with online research, office documents, client background documents, and Court filings documents.

Handled legal document prep, Court cases monitoring and developments support, e-filings for State and Federal, NYSCEF transcripts and pleadings printing, meetings, trial hearing prep, meetings and travel logistics, Federal Court Litigation, Docket and Calendar, Depositions and Affidavits. Database and routing.

IT Support, Hospitality / Receptionist & Host: Organized office events, conference coordination, meals, calendar meeting/dial-ins/video, and booked trips.

Administrative Support: Letters, memoranda, documents production, package sensitive material for e-filing with NYSCEF, scanning and printing documents.

Coordinate all aspects of internal and external meetings, depositions, mediations including conference room reservations, catering, adding guests to visitor list, etc.

Participated in Secretarial Workshare Email Group supporting other branches; provided NYC support to Visiting Attorneys and relocating attorneys as site grew.

Personal Assistant personal shopping, run errands, Covid and healthcare monitoring, taxis, doctor’s appointments, and sanitizing satellite rental office space daily. Dentons US LLP (New York, NY)

Senior Legal Executive Assistant & Billing Coordinator to Managing Partner, German Corporate Desk and Capital Markets Partner Interim In-Office Contract Position

Directly scouted by Dentons HR to provide temporary in-office support and prioritize support to attorneys on my floor, managing workflow Corporate and Financial Services Teams, and assisted with coordinating work with remote workers and their in-office Senior Partners.

Provided vital in-office day-to-day administrative office support, heavy financial services document edits, handled in-office meetings coordination, entered daily attorney time entries and Client Billing handling/monitoring, as well provided backup support to all in-office and remote Attorneys and Assistants.

Billing: Budgets, Chrome River Expenses, Concur Travel, Attorney Time, Aderant/Elite 3E Client Billing + BillBlast, monthly collections efforts, and vendor invoices.

ACCOMPLISHMENTS:

• Drake School of Business (College Degree / Associate Degree in Legal/Medical/Business Administration & Corporate Accounting (New York, NY)

• Type 70 wpm + CRM systems WorkDay, SharePoint and Asana workshare tracking softwares.

• Strong Time Management and Calendar Management using Zoom/Teams/WebEx/Skype, Chrome River/SAP/Concur Travel and Expense Reports. Avaya and Cisco phones.

• 20+ years of Corporate, Financial Services, Litigation Project Manager, Bankruptcy, Tax, Real Estate, Labor Law, Family Law, Entertainment, and IP Litigation.

• Proficient Executive Assistant with 20 years of experience supporting C-suite executives, skilled in project management, calendar coordination. Elevated level of integrity, confidentiality, and professionalism. An enthusiastic, helpful team player who is result driven, detail-oriented, data entry expert, and able to work anywhere with anyone.

• Microsoft Office Suite, Word 365, OneDrive (Outlook, Excel, Word, PowerPoint), Google Workspace (GoogleMeet + GoogleDocs), DocuSign, NetDocs/HotDocs, iManage

+ FileSite document-storage, online research and government agencies filing plus case tracking (USCIS, USPTO, PACER, NYSCEF); client contact.

• Self-starter with strong organizational and communication skills. Multi-lingual: Fluent English and Native Spanish speaker, intermediate French and Italian.

• Support MP/CEO. Oversee day-to-day operations of office utilizing Zoom/Teams/Skype/WebEx/Jabber. Avaya and Cisco phones. WorkDay, SharePoint, Asana, and Google Workspace (GoogleMeet, Emails and GoogleDocs) for best client services provision.

• Support CEO/Managing Partner: C-suite experience, decision-making, interpersonal skills, and clear language communications.

• Assist in the preparation of various legal documents; organize physical and computerized files as well as linking items using Outlook Work Folders for quick status access.

• Package pleadings and exhibits for e-filing at local cases with NYSCEF, route to all parties, Westlaw and LexisNexis, Case Management and Docket Monitoring.

• HR Management: HR Assistant for Attorney Integration Liaison, New Hire Staff Mentor, Secretarial Team Lead, Billing Coordinator Trainer and Interim Assistant to new Partners, Summer Associates, Visiting Attorneys, dignitaries, and UHNW Clients needing personalized white-glove support/orientation for smooth visit or firm onboarding.

• Plan and schedule appointments and events. Coordinate travel and meeting logistics; prepare Itinerary and Meeting Folder; monitor trips until Attorneys return to home/office.

• Extremely organized and able to maintain a high case volume.

• Ability to think clearly and work well under pressure in a busy environment using a Daily To-Do List to manage sudden last-minute task prioritization.

• Excellent communication skills and a polished presentation

• Proactive and anticipatory; excellent client service and problem-solving skills.

• Strong interpersonal skills, with the ability to work effectively and cooperatively with all levels of staff within the office.

• Client Billing: Prep Engagement Letter, run conflict checks, open new client/matters #s, Attorney Time, pay vendor invoices, send bills and monitor/follow-up for payment.

• Tax & Accounting: Expense Reports; review/reconcile bank statements and financial records, household + office expense management, pay invoices and vendor coordination.

• Personality Traits: Loyal, dedicated, energetic, motivated, go-getter, passionate about my career, patient, and flexible. Glad to share knowledge and continuous improvement.

Contact this candidate