Administrative Assistant Data Entry

TRACY NEEMIA

Honolulu, HI *****

808-***-**** - *******@*****.***

PROFESSIONAL SUMMARY

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

SKILLS

Proficient in Microsoft Office Suite Alpha Numeric Data Entry ; 10,000ksph

Numeric Data Entry; 11,000ksph Able to type 70 wpm WORK HISTORY

10/24 to Present Accounting Administrative Assistant Hawaii Fiduciary Services, LLC– Honolulu, HI

• Used QuickBooks to pay bills and create monthly reconciliation reports for 25+clients within 2 days’ time of bank statement becoming available.

• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.

• Managed digital filing system, entered data and completed other clerical tasks.

• Spearheaded the task to Re-title client assets.

• Responsible for requesting client credit reports, requesting credit security freeze as well as death notification to all three credit bureaus.

• Utilized FAS to balance asset management for specific clients. 6/2024 to 9/2024 Administrative Assistant

AOAO 909 Kapiolani – Honolulu, HI

• Ensured accurate record-keeping with diligent data entry and database management for vital owner & resident information.

• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.

• Managed filing system, entered data and completed other clerical tasks.

• Assisted owners, property managers, residents, guests of residents, coworkers and staff members with special tasks on a daily basis.

• Inputted and submitted payroll.

• Enforced House Rules & By Laws ensuring complete transparent communication with owners, property managers and tenants. 11/2023 to 6/2024 Administrative Assistant

Bishop & Company (Hawaii Pacific Health) – Honolulu, HI

• Ensured accurate record-keeping with diligent data entry and database management for vital company information.

• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.

• Promoted positive work environment through effective communication skills and fostering professional relationships among colleagues.

• Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.

• Managed filing system, entered data and completed other clerical tasks.

• Assisted coworkers and staff members with special tasks on a daily basis. 01/2014 to Current Owner

Kahilinaʻi Enterprises – Honolulu, HI

• Sell custom bowl cozies

• Confirm occupancy regarding home foreclosures

• Complete and & Title research for requested properties 12/2016 to 03/2017 Administrative Assistant

Remedy Staffing Intelligence (Island Air) – Honolulu, HI Convert/Format Bombardier documents from PDF to Word following both FAA requirements and Island Air requirements.

09/2016 to 12/2016 Escrow Processor/Receptionist

Fidelity National Title & Escrow of Hawaii

Receipt in & post escrow checks

Greet clients

Answer reception calls

Coordinate front of house deliveries, meetings, and receivables Assist Title Clerk with recordation mailings.

06/2016 to 07/2016 Administrative Assistant

Eastridge Workforce Solutions (Rosendin Electric) – Honolulu, HI Assist with answering phones

Assist with entering payroll

Assist with Lock Out Tag Out kits & inventory.

Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team. 02/2016 to 05/2016 Data Collector

Retail Data, LLC – Honolulu, HI

On a weekly basis collect prices for specific categories per client request from retail stores

Complete a clean collection within the assignment period Openly communicate availability in the event assistance is required on other assignments on the island of Oahu.

10/2015 to 11/2015 Sales Coordinator

IPR Hawaii, Inc. – Honolulu, HI

Report and maintain daily completion goals for Sales Department ensuring completion of all goals are acquired

Maintained appointment calendar for Sales Department Answer phones and direct to appropriate individual regarding the purpose of the call or address the call myself and forward the information to other departments by way of email.

04/2014 to 06/2015 Accounts Receivable/Collections Clerk Honolulu Disposal Service

Negotiate collection of payments from customers showing 60+ days past due Approve/Deny services for problem paying customers Justify extended services for non-paying customers Manage customer challenges with Sales Representatives to encourage timely payment

Create a stream line summary of accounts receivable for customers to encourage timely payments

Advise Customers & Sales Reps of contract terms & conditions to assist with payment negotiation

Decrease A/R balance from 3.5 million to 1.5 million. 10/2012 to 12/2013 Inventory Control Specialist

The Madden Corporation – Waipahu, HI

Manage & balance inventory levels amongst 6 warehouses Maintain location of items in warehouses

Identify systematical errors within CRM program.

01/2012 to 07/2012 Administrative Assistant

Adecco Hawaii

Assisted customer service manager to reconcile credits & rebills and any project that management required of him to complete

Also assisted customer service lead representative in reconciling and updating government reports/billing.

11/2007 to 01/2012 Sales Administrative Assistant

S&K Sales, Co. – Kapolei, HI

Decrease dead inventory balance from $500k to $100k Create sales contracts

Create sales requests for manufacture promotions

Support Account Executive in all aspects of job responsibilities Streamline monthly financial reports.

EDUCATION

Associate in Science: Criminology & Criminal Justice Chaminade University - Honolulu, HI

Hawaii Medical Business College - Honolulu, HI

ACCOMPLISHMENTS

Certified Help Desk Analyst

ACTIVITIES

Office Clerk volunteer for Derek Kawakami District 20 House Representative Title Examiner and Researcher (Freelance)

REFERENCES

Available upon request

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