SUMMARY
•Highly motivated, detailed-oriented document control professional with large corporate experience.
•Possesses extensive knowledge of managing projects and all aspects of the document lifecycle process.
•Highly skilled in document control coordination, planning, scheduling, requirements gathering, and financial management of projects.
•Expert at receiving and entering all deliverables into EDMS document control system, creating, and distributing transmittals to clients, vendors, and project personnel.
•Exceptional at managing and maintaining QA documentation and projects using SAP and SharePoint.
•Adept at leveraging problem solving and critical thinking skills to solve process discrepancies in a timely manner, with strong organizational skills to successfully maintain records of changes and approvals to guarantee validity of procedures and records.
•Excellent oral and written communication skills, multitasking, ability to work independently, troubleshooting, team player with a strong foundation of integrity and commitment to excellence.
SKILLS
Electronic Data Capture
Document Tracking & Management
Project Coordination
Quality Assurance
Internal/External Customer Relations
Process Management
System/Process Development
Database Management
Self-Motivated
Team Training/Leadership
Project Communication Management
TECHNICAL SKILLS
SAP, SharePoint 2013, SharePoint Online, Veeva Vault EDC, Adobe Acrobat, Auto-Cad, Microsoft Office (Word, Excel, Outlook, PowerPoint), JD Edwards, Documentum, Meridian Power, FileNet, Bluebeam, Aconex, PDF’s, Native files.
Phillips 66- Houston, TX 01/2025-06/2025
Document Control Administrator
Responsible for the Midstream Projects portfolio document management from design, and construction.
Supervise Engineering firm document control processes and progress through the lifecycle of a project from design phase to final handover.
Coordinate with third parties to confirm documentation deliverables are per company approved engineering practices.
Enable efficient status tracking, change notification, and provisioning of documents on approved company electronic document management system.
Ensure all approved project contractual deliverables provided to company at agreed project milestones are in accordance with company specification and standards.
Parker Wellbore- Houston, TX 9/2024- 01/2025
Document Control Specialist
Reviews and processes via electronic and transfer documents into SharePoint Asset File.
Update document metadata into SharePoint .
Processes, tracks, reports, expedites, and archives external documents as weekly reviews.
Ensures that current editions/versions of documentation are maintained and available.
Review purchase orders in Oracle to support the document management process.
Ensures that items are easily identified and searchable by assigning file names as instructed.
Supports additional document control tasks and projects as required.
PROFESSIONAL EXPERIENCE
Enbridge Inc. – Houston, TX 10/2021 - 9/2024
Document Control Specialist III
Provide oversight of document control procedures and manage project documentation; RFI’s requisitions, purchase orders, ITP’s and inspection reports.
Review all incoming and outgoing transmittal from vendors; upload deliverables in SharePoint
Work closely with PM / PE gathering and updating project documentation.
Receives all deliverables and logs them into SharePoint; complete metadata creates and distributes transmittal to the client, vendors and project personnel.
Quality checks for all IFC Packages/Civil /Structural – Mechanical and Electrical drawings, P&ID’s, perform revision history.
Upload and update Engineering drawings in Bluebeam and SharePoint.
Oversee and reviews multiple Offshore and Construction projects, perform turnover procedures.
Arrange Document Engagement meetings for new projects.
Turnover all deliverables to different Business units.
Alcon Manufacturing-Houston, TX 11/2020 – 01/2021
QA Document Control Specialist
Updated, edited and routed project documentation using EDC.
Created document drafts.
Performed quality check on all documents.
Distribution of incoming and outgoing vendor engineering drawings.
Verified and updated BOM’s to ensure descriptions and serial numbers matched.
Weeks Marine Inc. - Houston, TX 02/2020 – 03/2020
Document Control Specialist
•Received and entered all deliverables SAP and reviewed projects in SharePoint, created and distributed transmittals to clients, vendors, and project personnel.
•Reviewed all electrical documents, material requisitions, specifications, and correspondence, P & ID, and purchase orders before sending to the clients.
•Maintained documentation logs, utilizing the document control system throughout projects.
•Adhered to document numbering guidelines and GDP (Good Document Practices).
•Scanned documents, updated procedures, and created documents as required.
•Updated revisions and dates.
•Scheduled meetings with clients and Management.
Optimized Process Designs, LLC – Houston, TX 05/2018 – 12/2019
Production Assistant (Contract)
•Oversee multiple projects.
•Read and understand ISO and P&ID.
•Worked closely with Project Manager and Engineers on each project.
•Coordinated with shipping department to ensure all valves and pipes from each project picked up, shipped, and delivered.
•Ensured that all valves are delivered on or before designated deadline.
•Responsible for receiving all shipment confirmations.
•Updated valve tracking system daily.
•Involved in Kick-off meeting for Major Projects.
Emerson Valves & Controls – Houston, TX 12/2016 – 04/2018
Project Document Management Coordinator (Contract)
•Managed and maintained QA documentation and projects using SAP and SharePoint.
•Answered and resolved internal and external emails regarding QA documentation and projects.
•Updated and edited engineering drawings in Auto-Cad & Adobe Pro; making sure drawing measurements & dimensions were correct before sending to have valves built.
•Retrieved all documents from database to close-out all projects.
•Uploaded all electronic documents to FileNet database for client retrieval.
•Prepared documentation packages, ITP, WPS/PQR, quality plan, BOM, specifications and paint procedures.
•Entered and closed out sales orders using SAP and SharePoint.
•Worked on multiple projects with Project Engineers and Project Managers.
•Ensured final data books were completed before sending to the customer.
•Uploaded & received documents from customer FTP website, to assure document numbering was correct.
•Ensured accuracy of deliverables and revised controls, QA checking, expedited request per project, worked closely with shop to retrieve submittal drawings.
Gulf Interstate Engineering – Houston, TX 04/2014 – 04/2016
Document Control Specialist
•Received and entered all deliverables into EDMS document control system, SAP, SharePoint, creating and distributing transmittals to clients, vendors, and project personnel.
•Reviewed all engineering drawings civil/structure, mechanical and electrical documents, material requisitions, specifications, correspondence, P & ID, and purchase orders before sending to the clients.
•Maintained documentation logs, utilizing the document control system throughout projects.
•Adhered to document numbering guidelines.
•Scanned documents, updated procedures, and created documents as required.
•Updated revisions and dates.
•Uploaded documents, drawings to project webpage and FTP site.
•Prepared ISO drawing packages for clients.
•Scheduled meetings with clients and Management.
Merichem Process Technologies – Houston, TX 12/2013 – 04/2014
Project Assistant (Contract)
•Handled and issued controlled documents for MPT projects; set up new projects and reviewed incoming specifications, drawings, and documents to ensure all items were received.
•Communicated with internal and external customers via phone, email, fax, or site visit.
•Worked closely and supported Project Managers and Engineers on various projects.
•Processed and distributed all vendor documentation electronically and hard copies.
•Prepared data books and operations manual for all customers.
•Performed handover activities such of documents to Operations and Maintenance at the completion of projects.
•Communicated complex project assistant solutions and concepts to Engineers and Project Managers.
Ensco PLC – Houston, TX 12/2008 – 02/2013
Coordinator II, Document Controller
•Maintained hard and electronic copies for the appropriate network files on the server.
•Prepared weekly data reports for Engineers and Management.
•Updated, reviewed, and signed all incoming & outgoing transmittals related to vendors, drill ships and rigs.
•Reviewed and revised technical reports, specifications, drawings, and documents.
•Created document storage spreadsheets and archived boxes offsite.
EDUCATION
Lincoln Park High School-High School Diploma-Chicago, IL
Bachelor in Sociology and Business Management-Texas Southern University- Houston, TX (Expected 2021)