Administrative Assistant Program Coordinator
Resume:
Antoinette Stewart
*******************@*****.***
Adventist Healthcare Capital Choice Pathology Laboratory (Quadrant Inc) Executive Administrative Assistant 12/2022 – Present
Provided administrative business support for the Associate Vice President and Administrative Director of Laboratory Services
Managed company licensing requirements and renewals
Organized Pathologists proficiency testing and kept licensed up to date
Managed calendar appointments and expense reporting
Organized and maintained writing of emails, correspondence memos and letters
Managed the control orders process
Received new control orders to invoicing for completed orders
Demonstrated proficient use of computer software programs with high level of precision
Conducted professionalism and compassion during communications with physicians, patients, technologists and clients.
Adventist Healthcare (Quadrant Inc)
Administrative Coordinator 01/2022-6/2022
Generated daily departmental reports.
Scheduled appointments.
Created spread sheets and documents.
Entered and updated information in company database.
Answered phones.
Provided customer service support.
Enter and update employee payroll utilizing Kronos. Department of Veterans Affairs (OEHRM)
Human Resources Administrative Assistant 11/2017 – 01/2021
Managed scheduling of the conference rooms for as many as 500+ participants.
Registered onsite and virtual participants.
Managed 200+ external vendors for conferences and meetings
Created and managed Distribution Group Lists.
Provided onsite meeting support and coordination.
Managed virtual meetings and conferences utilizing MS Office Teams
Manage speaker/audio set up and troubleshoot if needed.
Submitted monthly requests to all team members to ensure that all email/mailboxes distribution groups were current.
Responsibilities consisted of managing of the Talent Management System (TMS), provided users access to all OEHRM staff member.
Validated, activated, reactivated, and deactivated all OEHRM/Cerner users accounts.
Completed Telework Agreements, and TMS Trainings.
Managed trainings for onboarding staff and updated records of new hire employees
Coordinated training sessions and seminars and performed presentations.
Produced and submitted reports and supported other assigned functions.
Conducted new hire orientation and created benefit packages for all onboarded staff members.
Provided government equipment to all onboarded staff members GFE's etc.
Managed 811 Vermont Building Authorized Escorts Staff/Visitors. Quadrant Inc. (Contractor) 04/2012 – 11/2017
Sibley Memorial Hospital Senior Association (Contractor) Human Resources Program Coordinator/Administrative Assistant
Set up conference rooms for meetings and events
Managing and coordinating correspondence with staff and Directors as requested
Proofing and printing materials for distribution at events, e.g., program agendas, attendee lists, promotional flyers, etc.
Summarizing session and general evaluations of events.
Preparing, packing, and unpacking materials for events.
Updating program content in promotional materials and on the website.
Providing support for other duties as assigned.
Sibley Memorial Hospital (Contractor) IT Department Human Resources Administrative Assistant
Answered the phones.
Maintained and ordered inventory.
Assisted with special projects.
Created spread sheets.
Updated employee’s information in Epic
Programmed staff’s Cisco cellular phones.
Processed payments.
Received all exit out employees form to be signed by the IT Manger. MedStar Georgetown University Hospital (Contractor) OB/GYN Medical Records /Administrative
Maintained the electronic health records (EHR) databases.
Organized and managed patient’s health information and ensure all paperwork was properly completed.
Verified accuracy and accessibility of files and ensured all files were secured.
Developed and maintained health information.
Washington Hospital Center (Contractor)
MedStar Cardiovascular Research Network
Clinical Research Organizer
Responsible for the organization entry maintenance and accuracy of all clinical researched data. Adhered to protocol requirements to ensure the validity of the clinical research data. Developed and maintained patient’s databases information.
Verified and maintained specific cardiovascular researched information. Georgetown University Hospital – Breast Imaging (Contractor) Administrative Assistant
Duties consist of assisting the Radiology Director with NOVIUS Radiology MEE Mammography Exam Entry. Read each patient medical report from the day before and input the Bi-Rad number in the computer so that the patients and their doctor’s will receive the report the next business day. Also, call the patient for callback appointments, fax reports on callback patients, breast biopsies and MRI patients to outside doctors.
Mail all medical reports to patients and their doctors. Help chaperone doctors with patients.
Check messages that were left on the phone and return all patients calls. Updated messages comments in NOVIUS, place all addendums and daily log reports in binders. Complete Radiologist Bi-Rads O reports.
National Spine & Pain Centers (Contractor)
Medical Records/Administrative
Filed documents into electronic records and pulled new charts for next day appointments.
Answered phones and provided customer service support.
Responded to medical record requests.
Distributed patients’ prescription to the appropriate physicians for signature refills.
Completed outgoing referrals and navigated through transcription applications.
Prepared and distributed mail and charts for inter-office mail delivery. Howard County General Hospital (Contractor)
Human Resources Recruitment Specialist
Phone screened applicants.
Scheduled interviews.
Handled employee orientations.
Sent out new hire paperwork.
Attended job fairs and selected potential candidates to come in for a face-to-face interview.
Entered and updated new employee information in database.
Created reports and documents.
Association of Professional Foundation (Contractor) Human Resources Assistant/Administrative 08/2010 – 12/2011
Provided support with various administrative duties.
Answered the phones.
Scheduled appointments.
Coordinated quarterly building operations meetings and special training sessions for engineers
(first aid/CPR) etc.
Processed and coded invoices and check requests.
Assisted management staff with special projects.
Created Excel spreadsheets.
Answered phones.
Distributed mail sent out packages, and created labels for UPS, FedEx, and First-Class Mail. Skills and Abilities:
MS Windows XP; MS Office Suites: MS Word, Excel, PowerPoint, Publisher, Access, MS Outlook, Internet Researcher and Download savvy. Other Software: Taggs Plus; Deltek; HR1; Higher Gear; IManage; SAFES; Secure Point; First Advantage.
EDUCATION HISTORY:
University of Phoenix – classes towards Bachelor of Arts in Human Services Management Grand Canyon University On-Line – Phoenix, AZ (Transferred) PSI Institute, Computer Programming - Silver Spring, Maryland
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