Human Resources Certified Payroll
Resume:
**********@*****.***
EXPERIENCE
OLSON PRECAST May 2023- Current
North Las Vegas, NV
Human Resources
Responsible for setting up new employees & termination of employees in 4 systems (EXACTTIME, QB, VISTA SPECTRUM, PAYCHEX). for each different company under the parent company for 5 companies. OPC, Jenco NV&AZ, Tristate & NewCast Steel AZ
Making sure all employees have the capability to log in their time.
Responsible for completing I-9 verifications as well as having all documents for payroll entry.
Quarterly review of Employee benefits as well as Insurances for the companies.
Responsible for enrolling/termination of all new/current employee in 401k, Standard Health/Dental plans and Supplemental Insurance(s).
Manages the union dues, fringes, and retirement/pension systems via Employer Basy System.
Audits weekly/biweekly/monthly/quarterly/annual data for accuracy. Verifies sensitive and confidential information; enters audited information into the payroll system to process payroll.
Process month-end reports and pays relevant Payroll taxes.
(Union) & Payroll/Certified Payroll
Responsible for high-volume payroll entries for 5 companies into 4 different systems, on a weekly basis. and for
completing payroll for 5 companies with over 800 + employees using Viewpoint Spectrum, and 4 other programs
listed.
Ensure that all timesheets for both companies are received and entered within a timely manner, reviewed timesheets with Superintendents to ensure accuracy of hours, entered using Viewpoint Vista Software.
Managed Certified Payroll for Prevailing wage projects through LCP Tracker.
Assisted with new contract setup for any new project were done.
Ensured all UCP/CP Lien Waivers were issued and received along with their respective payments.
Verify Time Sheets from various Managers Reports from different locations – Making sure all Unions are accounted for and each pay type is correct prior to running payroll.
Run & Submit all Payroll & 401k Reports to VP & President for Quarterly reporting,
AIA Billing
Responsible to ensure that all AIA Billings, Preliminary Notices as well as NORL, NOTL have been issued per project as needed.
Process High volume Monthly billing for multiple companies. (20th & 30th, 31st)
Process invoices. Monitored payments due from clients and promptly contacted clients with past due payment.
Researched and resolved accounts payable discrepancies. Reconciled vendor statements and handled payments.
Responsible for new project contract setups
Process & enter in all Change Orders for AIA Billings. Assisted with new contract setup for any new project were done.
RAPTOR PLUMBING January 2022- May 2023
Las Vegas, NV
Assistant Project Management
Responsible for assisting the Superintendent’s and Owner with setting up projects in ProCore, responding/submitting RFI’s, Bidding for upcoming projects, project submittals.
Assisted the Warehouse Manager with keeping track of stock material. Material Management.
Responsible for setting up in House Service meetings for on-going and upcoming projects.
Strong Intermediate knowledge of plumbing systems, inner workings of 3 stages of plumbing (underground, top-out, trim finish)
Assisted in getting permits for the stages of plumbing.
Intermediate knowledge of multi-family housing as well as commercial projects.
Assisted with Job Costing using ComputerEase as well as QuickBooks.
Assisted the Estimating Team with pricing for projects, gathering of materials costs for projects.
Responsible for setting up meetings for projects with GC’s.
Assistant Office Manage January 2021-January 2022
Responsible for Assisting Office Manager with AIA Billings Project Contract Billings using DelTek ComputerEase.
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored. Establish and monitor procedures for record keeping.
Responsible for processing all office, shop and field payroll hours, Check printing, issuance of payroll checks every 2 weeks.
Oversee compliance with federal, state, and local tax laws and regulations related to prevailing wage and certified payroll reporting. Audit responsibilities include ensuring the accuracy and reconciliation of previous Certified Payroll Reporting.
Ensure all company bills are paid in a timely manner. Quarterly review of Employee benefits as well as Insurances for the companies.
CALPORTLAND January 2020-January 2021
Summerlin, NV
Prevailing Wage Payroll Analyst
Responsible for processing Davis Bacon / Prevailing Wage Certified Payroll.
Responsible for ensuring accuracy of prevailing wage payroll report to different reporting sites based on job specific project and/or contract.
Partners with Human Resources team, materials/sales team, and accounting/finance team to ensure proper and accurate processing of payrolls and taxes.
Oversee compliance with federal, state, and local tax laws and regulations related to prevailing wage and certified payroll reporting. Audit responsibilities include ensuring the accuracy and reconciliation of previous Certified Payroll Reporting.
Creating and analyzing regular and special reports through HRIS reporting in SAP.
Ensures legal compliance in completing all paperwork including all federal, state and local laws regarding payroll administration, prevailing wage and certified reporting as well as providing back-up documentation.
Ensures compliance with all company policies and procedures as they relate to payroll.
Partnering with third parties on successful resolution of payroll processes and activities.
Payroll Clerk/Human Resources (Temp)
Verify Acknowledgment Document Reports from various Managers Reports from different location/regions, with AD reports
ran per pay period on Ceridian Day Force.
Responsible for following up with all Managers from every territory/region for their signed copies of each report to finish completing double checking each report. Responsible for Digital Record keeping of all reports and documents listed above as well as paper copies for Audit purposes.
ARJ, INC & SIERRA METALS June 2018- January 2020
Las Vegas, NV
Human Resources
Manage the staffing process, including recruiting, interviewing, hiring and onboarding. Verifying employment through E- Verify. Ensure all department job descriptions are up to date and compliant with all local, state and federal regulations.
Develop safety training materials and performance management programs to help ensure employees understand their job responsibilities.
Ensure all company bills for both Union (ARJ, Inc) /Non-Union (Sierra Metals) are paid in a timely manner.
Review Health, Commercial/Auto & Supplemental Insurance policies, to ensure each company has the best rates for that year/open enrollment period.
Responsible for enrolling/termination of all new/current employee in 401k, Standard Health/Dental plans and Supplemental Insurance(s).
Union Construction Payroll
Processed and submitted payroll via Paychex and maintained payroll records. Responsible for processing Prevailing Wage Payroll on Paychex, as well Certifying Payroll through the specific project site(s) to ensure that the company as a General Contractor follows regulations per each project and to ensure progress billing payment(s).
Responsible for all aspects of corporate union payroll processing, compliance, and reporting.
Manages the union dues, fringes, and retirement/pension systems via Employer Basy System.
Audits weekly/biweekly/monthly/quarterly/annual data for accuracy. Verifies sensitive and confidential information; enters audited information into the payroll system to process payroll.
Processes month-end reports and pays relevant taxes.
Staff Accountant
Entered and posted all adjusting journal entries and maintain the accuracy and integrity of the general ledger and conducted month-end closing. Conducted month-end closing process: Perform reconciliation of credit cards, post accrual and depreciation journal entries and assist controller with bank reconciliations.
Provided bi-weekly P&L Statements, Balance Sheets and a variety of routine excel reports related to banks, projected cash flow, receivables and payables. Communicate effectively with clients and vendors to resolve billing and invoice discrepancies.
Managed full cycle accounts payable: Enter third party invoices and employee expenses and reimbursements and process payments by check or credit card. Generated accounts payable reports for analysis of outstanding payments or credits to resolve issues. Acquiring Insurance Certificates for compliance requirements per each project.
Managed full cycle accounts receivable: Process deposits and payments for statements and proposals, produce client billing reports for approval to invoice, prepare client statements and invoices, and run client payments and deposit reports.
Project Management
Responsible for submittal of RFI’s, new and on-going project submittals within ProCore, job costing with Quickbooks.
Assisted in getting permits for certain stages of construction projects.
Assisted the Estimating Team with pricing for projects, gathering of materials costs for projects.
Responsible for setting up meetings for projects with Gc’s.
AM PAVEMENT/VIKING CONSTRUCTION March 2016 – October 2018
Las Vegas, NV
Human Resources Specialist
Manage the staffing process, including recruiting, interviewing, hiring and onboarding. Verifying employment through E- Verify. Conducted interviews as well as onboarding of potential new hires, drug screening and background checks.
Develop safety training materials and performance management programs to help ensure employees understand their job responsibilities.
Ensure all company bills are paid in a timely manner.
Quarterly review of Employee benefits as well as Insurances for the companies.
Responsible for enrolling/termination of all new/current employee in 401k, Standard Health/Dental plans and Supplemental Insurance(s).
Payroll
Responsible for new project contract setups and for completing payroll for 2 companies with over 250+ employees using Vista Viewpoint.
Ensure that all timesheets for both companies are received and entered within a timely manner, reviewed timesheets with Superintendents to ensure accuracy of hours, entered using Viewpoint Vista Software.
Responsible to ensure that all AIA Billings, Preliminary Notices as well as NORL, NOTL have been issued per project as needed.
Managed Certified Payroll for Prevailing wage projects through LCP Tracker.
Assisted with new contract setup for any new project were done.
Ensured all UCP/CP Lien Waivers were issued and received along with their respective payments.
Process invoices. Monitored payments due from clients and promptly contacted clients with past due payment.
Researched and resolved accounts payable discrepancies. Reconciled vendor statements and handled payments.
SCOR INDUSTRIES July 2012-February 2016
Bloomington, CA
Accounts Receivable/Collections
Enter customer invoices and payments into the system daily. Track all money received and prepared deposits.Develop reports to detail aging and past due accounts for invoices weekly, analyze accounts to discover discrepancies and resolve all variances promptly and report to controller.
Managed full cycle accounts receivable: Process deposits and payments for statements and proposals, produce client billing reports for approval to invoice, prepare client statements and invoices, and run client payments and deposit reports
Monitor customer account details for non-payment or delayed payments, compose effective accounting reports summarizing accounts receivable data. Posted receipts to appropriate general ledger accounts. Responsible for evaluating the present status of every account and suggest proper action be taken. Acquiring Insurance Certificates for compliance requirements per each project.
Responsible for logging into Supplypro for information on project phases/payments. Responsible for following up with all project managers/assistants regarding payment releases for payment.
Process invoices through various online billing websites. Monitored payments due from clients and promptly contacted clients with past due payment. Researched and resolved accounts payable discrepancies. Reconciled vendor statements and handled payments. Worked with AIA Billing Department to review phases of Homebuilder’s account to be able to collect payments on accounts on complete d phases of homebuilding.
EDUCATION
Mount San Antonio College Walnut, CA August 2000 - December 2002 General Education – Associates Degree
SKILLS
Bilingual – (Spanish) Fluent
Human Resources (7 yrs) Non-Certified
Prevailing Wage Payroll (CA&NV) (7 yrs)
LCP Tracker (7 yrs)
E-Comply (7 yrs)
LAHD (5 yrs)
LAUSD (5 yrs)
OCPS (7 yrs)
DIR (7 yrs)
SAP (5 yrs)
Exployer Basy (Union Remittances) (7 yrs)
AIA Billing (7 yrs)
Accounts Payable & Accounts Receivable (25 yrs)
Collections (25 yrs)
Microsoft Word, Excel, Access, Powerpoint (25 yrs)
Quick Books Enterprise / Contractor’s Edition (25 yrs)
Ceridian Day Force (7 yrs)
UPS Online / FEDEX
50 WPM / 10 Key
Data Entry
SupplyPro (5 yrs)
FOUNDATION Construction Accounting (2 yrs)
Pro-Core (4 yrs)
BlueBeam (Blueprints) (1 yr)
Viewpoint Spectrum (5 yrs)
Microsoft Office 365
EXACTTIME
REFERENCES
Fernando Garcia 909-***-**** (Professional)
Andrew Sandoval 702-***-**** (Professional/Personal)
Carolyn Cruz 702-***-**** (Professional)
Manage communications and serve as primary contact for mail, copy, fax and telephone administration.
Update and maintain personnel files and records, create electronic files, manage file retention and archiving, update
Harvard directories, and prepare correspondence and other materials.
Support new hire onboarding and completion of paperwork, including I-9 processing. Assist with general HR and departmental support such as calendaring, room reservation, office organization and website maintenance, Assist in HRIS, Daily Data Entry using SAP, Assisted in Conflict Management Training.
Verify Time and Attendance Reports from various Managers Reports from different location/regions, with Undesirable reports ran daily on Ceridian Day Force.
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