Project Management Senior
Resume:
**********@*****.*** 082-***-**** / 079-***-****
South Africa Code B Driver’s License (Own Vehicle) Employment Equity: Female African South African PROFESSIONAL SUMMARY
Experienced Senior Project Administrator, Project Controls Analyst and Contract Administrator with over 15 years of hands-on experience in project financials, coordination, invoicing, and reporting across engineering, infrastructure, and ERP transformation projects. Strong analytical skills, excellent communication, and the ability to thrive in high-pressure, fast-paced environments. Proficient in multiple project management systems and financial platforms. EDUCATION & CERTIFICATIONS
Regent College
Certificate in Retail Management (2025)
UNISA (University of South Africa) (2016 – 2022)
Diploma in Office Management & Technology
Damelin College
Certificate in Project Management (2008)
Pretoria Technikon (TUT)
Certificate in Financial Management & Office Skills
• Financial Accounting, People Management, Office Management
• Computer Skills, Communication & Writing
Vlakfontein High School
Grade 12 (2001)
• Subjects: English, Afrikaans, Tsonga, Economics, Mathematics, Accounting, Typing TECHNICAL SKILLS
• MS Office Suite: Word (Advanced), Excel (Intermediate), PowerPoint (Advanced), Outlook, MS Project
• ERP/Project Systems: Oracle, Agresso, PRISM, Coupa, APIC, BST (Excellent proficiency) CHARLOTTE LUSENGA
TRAINING & DEVELOPMENT
• ALUSANI – Finance for Engineers, Project & Technical Managers
• KEYBASE – Advanced Excel
CORE STRENGTHS
• Financial Reporting & Cost Analysis
• Project Budget & WIP Management
• Invoice Processing & Debtor Management
• Stakeholder Communication & Coordination
• ERP Systems & Data Management
• Strong Problem Solving and Organizational Skills
• Professional, Proactive, and Detail-Oriented
PROFESSIONAL EXPERIENCE
EXXARO – The Connexion (Feb 2025 – Present)
Programme Administrator – ERP Transformation Projects (Contract)
• Prepare and process client invoices and statements in accordance with project milestones and contracts.
• Monitor project budgets, track actual expenditures, and report variances.
• Analyze unbilled costs and ensure timely billing to clients.
• Assist with financial forecasting and project cost control.
• Generate weekly and monthly financial reports (e.g. DSO, unbilled time, sold time).
• Review and approve supplier and subcontractor invoices.
• Conduct project expense reconciliations and WIP (Work in Progress) reporting Project Coordination & Support
• Coordinate and schedule internal and external meetings, including workshops and stakeholder reviews.
• Support Project Managers in compiling and formatting monthly project reports.
• Track and update project progress, risks, issues, and deliverables.
• Maintain accurate and organized project records and documentation.
• Facilitate the onboarding of new projects and clients into the project management system.
• Capture and process team expense and kilometer claims Systems & Data Management
• Use project management and ERP systems (e.g., Oracle, Coupa, PRISM, Agresso) for data entry, tracking, and reporting.
• Manage registration and data uploads for new projects (e.g Coupa).
• Ensure accurate coding and alignment of project costs, revenue, and change requests
. Stakeholder Communication
• Serve as the liaison between finance teams, project managers, and clients.
• Address internal and client queries regarding invoices, expenses, or project financials.
• Provide regular updates to senior management on project financial status.
• Organize and facilitate project review meetings with PMs to discuss outstanding items, contract values, and cost multipliers
Risk, Compliance & Quality Assurance
• Ensure all project administrative processes comply with internal controls and financial regulations.
• Support the tracking and resolution of project risks and issues. GIBB Pty Ltd – PRASA EPCM Projects (Mar 2024 – Feb 2025) Senior Project Administrator (Contract ended – budget constraints)
• Prepare and process client invoices and statements in accordance with project milestones and contracts.
• Monitor project budgets, track actual expenditures, and report variances.
• Analyze unbilled costs and ensure timely billing to clients.
• Assist with financial forecasting and project cost control.
• Generate weekly and monthly financial reports (e.g. DSO, unbilled time, sold time).
• Review and approve supplier and subcontractor invoices.
• Conduct project expense reconciliations and WIP (Work in Progress) reporting Project Coordination & Support
• Coordinate and schedule internal and external meetings, including workshops and stakeholder reviews.
• Support Project Managers in compiling and formatting monthly project reports.
• Track and update project progress, risks, issues, and deliverables.
• Maintain accurate and organized project records and documentation.
• Facilitate the onboarding of new projects and clients into the project management system.
• Capture and process team expense and kilometer claims Bigen Group Pty Ltd (Dec 2023 – Feb 2024)
Senior Project Administrator (2-Year Contract)
• Set up new projects, managed WIP reports and OMS registration
• Assisted with risk project onboarding and expense claims
• Reviewed billing variances and submitted findings AECOM SA Pty Ltd (Jul 2008 – Nov 2023)
Project Management Assistant / Project Controls Analyst
● Invoicing (Preparing client invoice/statements)
● Exposed to processes that increase recognition of financial impact of various project actions.
● Report to management on any opportunities for additional Billing
● Analyze all project expenses not billed to customer.
● New Project setup and new client onboarding
● Respond to requests from customers and internal stakeholders.
● Investigate project variances, draft detailed reports and submit to the Financial Manager findings.
● Collects data and produces an initial analysis on manpower, labor hour, and labor cost requirements versus budget limitations.
● WIP Progress Report (Manage the project budget and the timeline ensure the project is still within the budget and deadline
● Research data for subsequent use in analyzing cost and schedule analysis
● Proactively run weekly report (Unbilled, DSO, Sold Time ect) an/ or analyses report sent by Sector
Business Manager or Lead PMA
● Analysis’s debtors and prepare a report on accounts ageing and follow-up on payment with relevant suppliers.
● Develop knowledge of scope control and change management.
● Exposure to basic scheduling and cost baseline
fundamentals, concepts and principles.
Discuss the Project financial status and provide relevant proof with the Financial Manager
● Exposure to WBS concept, principles and ensure project runs smooth in terms of time, resources, and budget.
● Develops knowledge of earned value concepts, principles, assist in the collection of progress data and review performance trends.
● Exposed to the concepts and principles of project revenue and cost.
● Provides support for tracking purchase orders and subcontract commitments and expenditure.
● Hold regular review with PMs to go through any project issues eg remaining contract values against work
outstanding multiplier issues, adjustment
REFERENCES
Amelia Maritz
Financial Manager, AECOM SA Pty Ltd
Lungile Msimanga
Project Management Assistant
Colleen van Reenen
Senior Project Management Lead, AECOM SA
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