Accounts Payable Specialist
Resume:
VERONICA LICHAUCO
Acalanes Drive
Sunnyvale, CA *4086
***************@*****.***
Professional Experience:
Optum Care San Jose, CA Software : QuickBooks
Accounts Payable Specialist 11/2023-Feb.2024
Sort daily mail / checks.
Stamp invoices.
Reviewing invoices for correct vendor, invoice number, payment amount and remit address.
Process accounts payable invoices for four clinics.
Code invoices with correct GL and send out for approval
Support processing of weekly check run
Process high volume quick cap checks and EOBs
Process patient and insurances refunds.
Assist with month end close
Scanned payment checks from clinics & mail
Filing / scanned misc. mail
Reconcile vendor statements.
Respond to vendor inquiries
Provide support and validate positive pay process.
Assist accounting manager for year end 1099 reporting
Turo Inc San Francisco, CA Software : Netsuite, Coupa & Concur
Accounts Payable Specialist Industry : Car Sharing 06/2022-07/ 2023 (remote)
Performing full cycle Accounts Payable includes processing invoices, reviewing invoices for accuracy and matching.
Invoices to purchase orders for 2-way matching in the Coupa platform, and confirming that all invoices syncing from
Coupa to Netsuite are authorized and accurate.
Partner with the Turo procurement team to ensure all new vendors are onboarded efficiently by obtaining necessary.
Documentation, reviewing contracts for vendor terms, assessing 1099 eligibility, and then setting up the vendors in
Netsuite accurately. Additionally, performing ongoing maintenance of our active vendors by ensuring all details such as banking information, are accurate and up to date in Netsuite payment manager.
Respond to vendor questions on a timely basis and partner with vendors to resolve billing or payment issues.
Assist in the month end, quarter end and year-end accounting close by ensuring assigned accounts are reconciled and variances are addresses. Support the annual audit by preparing documentation for the auditors provided by the client request
Perform other ad-hoc projects, such as onboarding users to Concur, reviewing and approving expense reports in
Concur, annual 1099 preparation and filling.
Process payment for Check, ACH and Wire in Wells Fargo and JP Morgan
Protagonist Therapeutics Newark, CA Software :Netsuite, Coupa & Expensify
Accounts Payable Specialist Industry : Pharmaceuticals & Biotech 01/2022-05/2022 (contract)
Analyzes and processes accounts payable in timely manner
Process 2-way, 3 way matched invoices, check requests with correct codes conforming to standard procedures
to ensure entry into the financial system
Handles all vendor correspondence via phone or email
Investigates and resolves problems associated with processing invoices
Reconciles various accounts on monthly basis, bringing any discrepancies to the attention of the AP Supervisor
Receives, researches and resolves a variety of routine internal and external inquiries concerning account
Status, including communicating the resolution of discrepancies to appropriate persons
Files, maintains, and distributes accounting documents, records and reports
Review and approve expense reports in accordance with the company’s T&E policy
Responsible for IRS 1099 compliance and reporting associated with their respective vendor portfolio
Manage vendor relations and build effective partnerships
Analyze, processes, recommend improvements for same and manage all internal controls and documents
Perform vendor payment reconciliation monthly and serve as subject matter experts for various accounts payable
Monitor internal controls within the P2P cycle, including collaboration with other department when necessary.
Ensure compliance of internal controls in accordance with SOX
Performs other duties as required to support AP Supervisor
Visby Medical San Jose, CA Software : Netsuite & Tipalti
Accounts Payable Specialist Industry : Medical Technology 01/2021-12/2022 (contract)
Review invoice documentation for support, mathematical accuracy, and approval (s) for weekly payment
Perform full-cycle AP workflow from timely and accurate processing of incoming AP invoice, 2-way and 3-way matching and coding
Manage AP email inbox, research and resolve discrepancies and respond timely to internal and external
Inquiries and request.
Investigate and resolve problems associated with processing of invoices, purchase orders
Actively participate in monthly and quarterly close activities
Adherence to tight deadlines and quick turnaround for accounting deliverables
Reconcile 20 corporate credit card expenses
Assist with other project as assigned
Reconcile vendors statement
High volume AP
Sierra Circuit Sunnyvale, CA Software: Account mate
Accounts Payable Specialist Industry: Semi-Conductor 12/2018-03/2020
Reviewed all invoices for appropriate documentation and approval prior to payment
Sorted and distributed incoming mail
Processed 3-way P.O matching invoices, up to 100 lines items
Prioritized invoices according to cash discount potential and payment terms
Processed check request
Applied payments
Weekly check run
Audited and processed credit card bills
Matched invoices to checks, obtained all signatures for checks and distributed checks accordingly
1099 maintenance
Maintained files and documentation thoroughly and accurately
Reconciled vendor statements, researched and corrected discrepancies
Assisted with month end close
Account Temps - Salaried Professional San Mateo, CA Software: OracleR12
Accounts Payable Accountant Industry: School – Biotech 8/2014-11/2018
Responsible for supporting the Corporate Controller with the Accounts Payable Desk for a medical leave coverage
Entered new vendors, requested W-9 for new vendor
Processed 500 invoices a week and processed expense reports
Entered ACH in the system
3-way matching-match invoices to PO, packing slip and BOL
Sent invoices for approval
Coded the invoices with proper GL
Processed Washington and Hawaii State taxes
Entered wire transfer transaction to Oracle
Reconciled credit card statement and coded to proper GL code
Ran preliminary report for check run and ran the final payment register
Weekly check run – 250-350 checks a week
Matched the check to invoice
Monthly accruals
Prepared for 1099/1096 form at the end of the year
Processed manual invoice
Processed PO invoice and converted PO to bill, process invoices for payment (ACH & Wire)
Sent out invoices for approval
Reviewed invoice made sure to have proper approval attached before selecting for payment
Respond to internal and external emails
Audited and processed credit card bills
Entered and uploaded invoices into system
Sent invoices for approval
Tracked expenses and processed expense reports
Processed petty cash and checks
PetSmart SSG Phoenix, AZ Software: SAP
Accounts Payable Specialist Industry: Retail 11/2011 – 12/2013
Acted as Lead Accounts Payable Specialist for the International Division; worked on a team of 25
Responsible for processing the international invoices for the Imports Division and managed the email inbox
Responsible for over $500,000 in revenue for the 2010-2011 tax season
Increased client base by 4.5%
3-way matching matched invoice to packing slip and bill of lading
Resolved heavy phone disputes regarding tax preparation, financial products, audits and IT
Responsible for researching and processing claims, refunds, credits and general issues
Responsible for processing ocean freight, airlines freight and EDI invoices
Processed all UPS for both United States and Canada DHL, Fed-EX, Spectrum, HUB Group and Act
Posted discounted invoices in SAP
Prepared the invoices to scan and link
Maintained Microsoft Excel spreadsheet for freight charges
Worked with department management to oversee day-to-day activities and workflow of National Contract
Pueblo Norte Senior Community Scottsdale, AZ Software: Ariba
Staff Accountant Industry: Non-Profit 10/2009 – 10/2011
Responsible for processing both accounts payable and accounts receivable invoices
Processed all ACH payments
Managed the accounts payable processing, full cycle through the check run
Responsible for month-end accruals
Posted monthly payment to resident account
Entered all ancillary charges
Reviewed EOB for co-insurance
Responsible for billing to insurance companies for co-payments on Meditech
Prepared daily bank deposit
Handled petty cash for reimbursement
Updated census worksheet
Associates Degree – Accounting
University of the East, Manila, Philippines
Areas of Expertise:
Accounts Payable-Full Cycle
Domestic & International
Purchase Order
Expense Report
Accruals
Month-End
Software:
Oracle 11i / R12
NetSuite
Navision
Coupa
Expensify
Workday
Concur
SAP
Tipalti
Account mate
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