Administrative Assistant Senior Manager
Resume:
Mar **** – Mar 2013
Apr 2013– Aug 2017
Adilson Ferreira Coelho Schwartz
*** ***** *** *** ** Boston 02122
+1-857-***-**** • ***********@*****.***
Objective
Talented professional manager seeking to fill an executive role. Work Experience
Senior Manager
Auto Escola Passa Quatro (Driving School), Anápolis Goiás, BR. Customer Service Techniques,Sales
Techniques,Communication/Persuasion Techniques,Negotiation Techniques,IT (Word, Excel, e-mail and Internet)
Administrative Assistant
Fundação Pro Cerrado,Anápolis Goiás, BR.
Telephone and in-person support;
Organizing files;
Receiving and sending documents;
Creating spreadsheets;
Checking incoming and outgoing correspondence;
Assisting assistants, analysts and supervisors in the proposed activities. Sales Manager
Cotril Mitsubishi,Anapolis Goiás, BR.
Motivate, develop and monitor the results of salespeople, leading them to achieve their goals; Hiring people;
Training new employees;
Motivating employees;
Encouraging team communication;
General organization;
Setting goals;
Controlling inputs and outputs.
Foreign Trade Analyst
Unilever Brasil, Brasília DF, BR.
Plans and monitors import and export activities, analyzes and controls the flow of documents for operations, customs and exchange regimes. Determines the most appropriate means of transport, analyzes business trends, marketing basics, experience File FileMaker Pro and Excel. Executive Assistant February 2018 - December 2024
Platinum Properties Collection - Boston MA USA
Manage and coordinate complex calendar management for senior executives, scheduling meetings, appointments, and ensuring no conflicts. Organize catering services for meetings, conferences, and corporate events, ensuring all dietary preferences and event requirements are met. Entry and audit of medicines from other countries, Transit regulation, monitoring entry and exit from the port to the final destination. Supervision and negotiations, quotations and comprehensive. Lead event planning efforts for corporate functions, team-building events, and client meetings, including selecting venues, coordinating logistics, and managing budgets.
Oversee office management duties such as supply procurement, equipment maintenance, and facility management to ensure a smooth-running work environment.
Arrange and manage domestic and international travel for senior executives, including booking flights, accommodations, and ground transportation.
Prepare detailed travel itineraries and ensure executives are well-informed about travel schedules and logistics.
Prepare and manage expense reporting for senior executives, ensuring that all expenses are accurately documented and submitted for reimbursement in a timely manner.
Responsible for coordinating and guiding sales teams in pursuit of achieving the goals established by the company.(Hotel chain, goods, products and services).Experience FileMaker Pro and highly proficient in the use of office systems (Word, Excel, Power Point, Outlook Teams, SharePoint and Egencia) . Coordinate logistics for meetings, including arranging catering, preparing meeting materials, and ensuring proper setup of conference rooms. Maintaining appointment schedules and calendars Planning and scheduling meetings, conferences, and travel. Utilize Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) to prepare, edit, and manage executive-level presentations, reports, and documents.
Ensure accuracy in submitting expense reports, tracking compliance with corporate travel policies, and resolving any discrepancies in a timely manner.
Provide training to team members on Concur best practices, ensuring all expense reporting and travel bookings align with company guidelines. Organize and maintain shared documents using SharePoint, ensuring proper version control and easy access for team members. Create process flows, organizational charts, and diagrams using Visio to support business processes and executive decision-making. Support executives in aligning business operations with company goals by demonstrating a strong understanding of business processes and requirements.
April 01/2025 to July 09/2025 Contract
Jan 2014 -Dec 2018
Jan 2020 Dec 2022
Finance
Commonwealth (CPCS Committee for Public Counsel Services) Manage and coordinate complex calendar management for senior executives, scheduling meetings.
Provides administrative, organizational, and communication support to senior finance executives, ensuring the efficient operation of the department.
Administrative Support; Financial Support; Communication; Reporting; Expense Management; Other Duties.
Skills: Financial Analysis,Finance, Financial Reporting Financial,Services, Data, Payments, Payment Systems, Vendor Management, Motions. References
Cotril Group - +556*********
Unilever Brasil - +558*********
Education
International Business
PUC-GO Pontifical Catholic University of Goias - Brazil Internationalists can work in diplomacy, international politics, analysis of economic and social situations, strategic planning, competitive intelligence, advising governments and companies, international negotiations, political risk analysis, academic research, strategic consultancy and international financial operations.
Master's Degree, Foreign Trade
Northeastern University
Foreign Trade involves understanding internet commercial transactions of goods and services. It involves dealing with import and export, negotiation trade agreements, understanding customs policies and international regulations.
Personal
Green Card Holder
Languages: Portuguese, English, Spanish
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