Administrative Assistant
Resume:
Nancy Ridings
Administrative Assistant
Houston, TX 77082
*********@*****.***
Professional Summary
-Project Management Assistant Administrator experience
-Leader in process execution improvement
-Significant impact outside immediate responsibilities
-Outstanding organizational skills
Authorized to work in the US for any employer
Work Experience
Administrative Assistant
LJA Engineering, Inc.-Houston, TX
September 2017 to April 2025
• Provided comprehensive administrative support to executive team, managing calendars, scheduling meetings, and coordinating travel arrangements
• Maintained confidential files and records, ensuring accuracy and accessibility for quick retrieval
• Prepared professional correspondence, reports, and presentations using Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Data Entry, TEAMS, Document Organization
• Performed general office tasks (including filing, scanning, data entry, and document management
• Adhered to established procedures and guidelines to ensure timely and accurate administrative support
• Supported clerical functions such as copying, mail distribution, basic calculations, and record maintenance
• Managed office supplies inventory and placed orders to ensure uninterrupted workflow
• Screened incoming calls and emails, prioritizing messages and responding in a timely manner
• Coordinated logistics for company events including conferences, seminars, and team-building activities
• Created efficient filing systems to improve document organization and retrieval processes
• Developed effective communication channels between departments to enhance information flow
• Performed data entry tasks accurately while maintaining high attention to detail in fast-paced environments
• Managed multiple calendars simultaneously while resolving scheduling conflicts efficiently
• Organized meetings by booking conference rooms, sending invitations, preparing agendas, taking minutes, and distributing meeting materials as needed
• Assisted in the preparation of financial documents including invoices, budgets, and expense reports
• Coordinated travel arrangements for executives including flights, hotel accommodations, and ground transportation
• Served as a point of contact for internal staff members, vendors, and clients, resolving inquiries or redirecting them appropriately
• Maintained office equipment, scheduling repairs when necessary, to ensure smooth operations
• Compiled data from various sources into comprehensive reports, presenting findings to management team
• Managed confidential information with utmost discretion and professionalism
• Coordinated logistics for off-site meetings including venue selection, catering arrangements, and audiovisual setup
• Developed and maintained positive relationships with vendors, suppliers, and service providers to ensure timely delivery of goods and services
• Served as a liaison between departments, facilitating effective communication and collaboration Administration Manager
Accountemps-Houston, TX
September 2009 to September 2017
• Project Two - Triangle Fastener Corporation - Responsible for Data Entry and Customer Service of large accounts. Established and maintained excellent interpersonal relationships, invoiced all accounts, produced monthly productivity produced reports and assisted Sales with administration issues. Single point of contact for Customer Service questions and resolution. Entered Purchase Orders as soon as received to ensure prompt processing and delivery to the Customer on date requested. Coordinated with internal and external customers to guarantee timely and correct processing. Trained new employees involved in administrative capacities. Project One -Yates Construction (General Contractor for the FBI Building in Houston, Texas) as Project Manager Administration Assistant. Project dates: July 2008 - July 2009. Required to pass a 10 year background check in order to obtain security clearance from The FBI prior to accepting the position. Assisted six Project Managers with all administrative aspects of the building construction process
(Request for Proposals and Submittals, etc). Managed invoice billing, maintained secure files for vendors and subcontractors, obtained security clearance for all personnel required to be on site and assisted FBI personnel with Administrative duties as requested. Education
Bachelor's degree in Liberal Arts & Sciences
University of Massachusetts-Amherst, MA
Skills
• Event marketing
• Professionalism
• Outstanding grammar and proofreading capabilities
• Office management
• Project coordination
• Written communication
• Construction
• Writing skills
• Analysis skills
• Conflict management
• Events management (8 years)
• Google Docs
• Contracts
• Document management
• Analytical thinking
• Client services
• Customer relationship management
• Management (2 years)
• Computer skills (10+ years)
• Healthcare management
• Google Suite
• Extremely attentive to details
• Office experience
• DocuSign
• Microsoft Excel
• Customer service (10+ years)
• Windows
• Multitasking
• Microsoft Word (10+ years)
• Microsoft Office (10+ years)
• Call center
• Attention to detail
• Vendor management (8 years)
• Team management
• Administrative experience
• Phone etiquette (10+ years)
• Computer networking
• Time management
• Computer science
• Hospitality management
• Negotiation
• Interpersonal skills
• Typing
• Teamwork
• Microsoft Outlook (10+ years)
• Budgeting
• Organizational skills
• Customer support (10+ years)
Languages
• English - Fluent
Certifications and Licenses
Driver's License
Certified Notary Public
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