Executive Assistant Data Entry

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CAITLIN GARDINO

303-***-****

OBJECTIVE

I am seeking a position where I can expand my knowledge and skills.

~Using computer applications such as Microsoft Word and Excel to complete tasks

~Learning new tasks and computer programs quickly

~Working with others or alone to solve problems

~Organization of materials to assist in efficient execution of daily tasks and special projects

~Planning and managing time & activities

~Facilitating appointments

~Ability to remain flexible regarding job duties and functions

SKILLS

Data Entry Clerk-, CoolSys, Refrigeration and HVAC, Westminster CO (09/2024-02/2025)

~Enter invoices for multiple customers into their specific online platforms, submit for payment

~Update shared spreadsheet with invoice submittal information

~Other tasks as assigned

Receptionist/Revenue Accountant/Executive Assistant~ Skyport Development Company, Greenwood Village, CO (02/2012-08/2024)

~Reconciled daily sales for multiple locations

~Reconciled bank statements on a weekly basis for multiple locations

~Prepared and submitted sales reports for royalty and percentage rent purposes, prepared and submitted sales tax returns on a monthly basis for multiple locations

~Submitted online payments to vendors on a weekly basis

~Answered phones

~Greeted and assisted walk-in visitors

~Entered vendor invoices into the accounting system

Resident Services Specialist~ Heather Gardens Association, Aurora, Colorado

~Received, dispatched, entered, and completed work orders

~Ordered office supplies and entered Purchase Orders into the computer system

~Facilitated Workman’s Compensation and resident

injury insurance claims

~Assembled materials and ran monthly meetings

to orient new residents to the community

~Trained new staff members

~Served as back-up receptionist as needed

WORK EXPERIENCE

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~Deposited checks on multiple remote deposit systems into several different accounts

~Ordered office supplies

~Organized and customer credit card receipts. Emailed to customers and credit card companies as requested

~Trained new employees in Receptionist and Revenue Accountant roles

~Wrote and maintained a Standard Operating Procedures manual for the Receptionist position

~Assisted the Vice President of Construction in a variety of clerical tasks including ensuring invoices were approved and submitted for payment, serving as point of contact to vendors, and completing and submitting required paperwork for projects

Resident Services Specialist~ Heather Gardens Association, Aurora, CO (08/2010-02/2012)

~Received, dispatched, entered, and closed work orders

~Ordered Office Supplies and entered Purchase Orders into the computer system

~Filed and followed up on Workman’s Compensation and resident injury insurance claims

~Served on the company’s Safety Committee

~Assembled handbooks and led monthly meetings designed to orient and welcome new residents to the community

~Assisted residents with renting and surrendering spaces in the recreational vehicle lot, maintained waiting list

Receptionist~ Heather Gardens Association, Aurora, CO (09/2009-08/2010)

~Answered phones on a multi-line system

~Welcomed and assisted walk-in visitors

~Received, dispatched, and entered work orders

~Sorted and distributed daily mail

~Sorted and bundled monthly homeowner’s dues checks for deposit

~Other tasks as assigned

Certificate of Completion in Wedding and Event Planning received in December 2012.

Sheffield Online School

Associate of Applied Science degree in Interior Design received in December 2007. Arapahoe Community College, Littleton, Colorado.

EDUCATION

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