Document Control Abu Dhabi

●Mobile no: +971********* ● email address: *******.*****@*****.***

Educational Attainment:

Graduate of Junior Secretarial

University of Caloocan City

Caloocan City, Philippines

Under-Graduate in Business Administration

Career Objective:

To secure and looking for a challenging opportunity where I can explore my experience and qualification along with the chance to get more exposure to my profession.

Provide day-to-day administration of quality document control and records management support to ensure program wide compliance with regulatory and security requirements.

Summary of Working Experience:

More than Twenty four (24) years working experienced in Middle East in the field of Documentation, Administration and large scale projects in Oil & Gas, Petrochemical, Water & Power, Pipelines and Industrial sectors. knowledge of the latest approach in project documentation through Electronic Document Management System (EDMS) environment dealing with business correspondence writing, bookkeeping, encoding/processing of business transaction, maintenance of effective filling system, arrangement of business meeting/appointment, hotel and flights booking, attendance to personnel matters, project support functions. Knowledgeable in Saudi Aramco, Qatar Gas, ADNOC, GASCO, BOROUGE & ENOC. Processing of project documentation procedures with spreadsheet packages (MS Office, MSWord/Excel, and Power Point).

Administrative Skills:

Proficient in Microsoft Office Windows

XP, MS Word, MS Excel, MS PowerPoint,

Internet and Outlook, ACONEX

Workflows / Oracle PRIMAVERA Unifier/

SharePoint Very flexible. Adaptable and

communicate effectively. Work well in a

team and initiative.

Proven organization and time

management skills. Reliable, motivated

and hardworking skills. Can work well

independently or with a teams.

Quality Awareness Training (as per ISO-

9001:2008 in Projects)

Able to work effectively in a team

environment

Able prioritize workload effectively

Electronic Document Management

System

PROJECTS

Abu Dhabi Ladies Club - New GYM Expansion Building- Abu Dhabi – Musanada Project status – Ongoing

Value – 59 Million AED

Fatima Bint Mubarak Sports Academy, Section-01- Abu Dhabi – Musanada Project status – Completed (2018-2023)

Value – 298 Million AED

EPC MCR Building at Maqta – ADNOC

Project status – Completed (2020-2022)

Value – 25.5 Million USD

Taweelah Gas compressor station-ADGAS

Project status – Completed (2017-2019)

Value – 70.2 Million USD

Construction of CICPA Project at Shah – Al Hosn Gas Project status – Completed (2015-2017)

Value – 68.6 Million USD

Ruwais Sulphur Handling Terminal 2 Project – GASCO (TECHINT - Consortium)) Project status – Completed (2011-2014)

Value – 299.4 Million USD

Expansion of Enoc Project, Jebel Ali, Dubai United Arab Emirates

Construction of EMAL

Applied Position for: Sr. Document Controller Officer/Cum Administrator CHARLES AMARO

Personal Profile:

Mobile No+971-*********; +971*********

*******.*****@*****.***

Naga City, Camarines Sur, Philippines

Nationality: Filipino

Religion: Catholic

Civil Status: Single

●Mobile no: +971********* ● email address: *******.*****@*****.*** Date: July 2012 till present

Position: Document Control Officer /Cum Site Administrator Al Jaber Energy Services LLC

Abu Dhabi, UAE

Working Experience:

Reports to Project Manager, Engineering Manager and QA/QC Manager for the Document Management, to ensure proper distribution of documents according to project communication matrix. Assisting Engineers in preparation of tender submissions in terms of paper & computer works.

Ensure that all documents are submitted to their pre-designated departments before the required submission date expires, as a document controller we must prepare these documents in a timely manner. Supervise staff members as they compile the needed documentation regarding the submission of certain forms of documentation so that the documents can be prepared early.

Keeps track of all company records by looking through both hard files and computer data base files on a regular basis.

Ensure that all incoming documents (such as drawings vendor and construction and other related company documents) are properly stamped and distributed on timely manner according to distribution matrix.

Prepare and maintain comprehensive project technical documentation receipt and transmittal logs and document status records.

Update MDR/EDDR on weekly basis of Weekly/Monthly Progress Report send to Project Control/Planning Department for submission to client review/comments

Archiving data for historical purposes. Eng.’s Doc Control, Correspondence control Contractor or Vendor Data Management. Uploading and downloading all Project Document and drawings to ACONEX/MODIFIER ORACLE & SHAREPOINT.

Provide proper technical numbering for Project shop drawings, MOS, CALCULATION, and PQN. Ensure change on document reflected and updated the relevant documents as required in achieves.

Maintaining Project Drawings / documents in EDMS (Aconex) System. Maintain the files and control logs as required by the project

Assisting preparation of Payment Certificate as per TAX INVOICES received from Supplier/Vendors.

Updating Manpower Categorize such as Identification for expiration of Visa Status, Personnel Attendance, and Vehicle Equipment.

Gama Power System Engineering & Contracting – Amman Jordan DISI Water Conveyance Project, Jordan (Consist of 55 deep water wells, (600m) 350 KM Position: QA/QC Document Control

December 03, 2010 – to July 10, 2012

Client: DIWACO

Receive all technical documents such as drawings, reports, specification etc. in order to register them in the system.

Responsible for receiving and register of all Incoming Request for Inspection (RFI) from Subcontractors Company, Civil, Electrical, Mechanical and Internal / External Application obtaining signature from the Client and distribute to all QC Engineers & Inspectors for their necessary action.

Responsible for receiving and register of all out going / incoming Non-Conformance Reports, Site Inspection Reports and Site Observation, prepare draft letter for submission to Subcontractor for their necessary action. Updates Ongoing and Close out Status.

Identify the respective internal and external recipients for all incoming documents, make clear and legible copies and distribute as per their necessary action.

Update of Weld Log Register. Keeps track of all company records by looking through both hard files and computer data base files on a regular basis. In the process of keeping track of any changes occurring with these documents, highlights any type of document modifications so that these changes can be viewed by upper management and employees.

Submission of company Procedures such as, Inspection Test Plan, ITP and Method Statement (MOS) for getting approval from Client and submit to subcontractors for their necessary action.

Safekeeping, Hard Copies and electronic files of all QA/QC Files to be ready at all times for turnover to client.

Retrieves copies and distributes documents as requested by the site Supervisor & Engineers

Uploading the scanned Correspondences / documents RFI’s on the Server Network for fast & easily viewing for all the Staff & Managers, Records outgoing mails, circulation and distribution of correspondence to all Project Staff electronically.

●Mobile no: +971********* ● email address: *******.*****@*****.*** Dutco McConnell Dowell (ME) LLC – Dubai, United Arab Emirates Expansion/Construction of Enoc Plant in Jebel Ali, Free Zone, Dubai, UAE Position: Document Control

August 17, 2007 – to September 10, 2010

Client: EMIRATES NATIONAL OIL COMPANY- ENOC, Dubai, UAE Client: EMIRATES ALUMINUM - EMAL, Abu Dhabi, UAE

Adherence to Policies & Procedures of ISO Documentation System

Controlling of all Engineering Documents / Drawings pertaining to projects.

Prepare Master Document Register (MDR) and continually update.

Identify the respective internal and external recipients for all incoming documents, make clear and legible copies and distribute as per instruction with requisite transmittal note. Issue new documents to respective department with transmittal note and obtain acknowledgement for same and maintain this transmittal

Issue all outgoing documents and drawings through transmittal with unique alpha / numeric identification, keeping and maintaining all records. For all outgoing documents, record transmittal notice information in the relevant document register.

Receive all Documents and Drawings pertaining to the projects, checking with Master Document Register

(MDR)/Vendor Document Register (VDR) as per the document / drawing number, title and revision.

Make void / supersede the old revision documents / drawings and maintain these documents / drawings for reference purpose.

Controlling of Documentation of Design & As-Built Drawings, Technical Submittals, Material Submittals, Test Reports, RFI’s, NCR’s, and Correspondences etc.

Co-ordinate with respective Projects Managers and update them on documents status. Communicate with Client and follow up for return documents.

Prepare Project Dossier and Method Statement Risk Assessment submits to Client.

Implementation of document flow matrix and numbering system.

Maintain all electronic documents received from clients/ subcontractors/ vendors and other parties and upload

/download to common server Share point for quick viewing of whom requiring it. Descon Engineering Limited – Abu Dhabi, United Arab Emirates

Construction and Installation of Furnace in Borouge Polyester Ruwais, Abu Dhabi UAE

Refurbishment of 5 Tanks ADCO for Onshore Operation in Jabal Dana Position: Document Control

March 6, 2005 – to July 10, 2007

CLIENT: ADCO/BOROUGE

Maintain/update Master Document Register database and Master Document Control File. Track changes and previous revisions of the documentation/correspondence.

Print out and distribute correspondence and documentation to all parties concerned

Prioritize and store both soft and hard copies of all documents and correspondence.

Inform all parties concerned about new project documents/correspondence issues/revisions.

Perform tasks and duties for the project document control stated in Document Control Procedure.

Regularly update the project team on the new incoming document/correspondence.

Ensure all outgoing correspondence/documentation is sent and tracked properly in accordance with Document Control Procedure.

Support the project team in document/correspondence preparation and transmittal/sending.

Stamp and dates all incoming documentation/correspondence for distribution.

Keep/update both electronic and paper documentation/correspondence of the project.

Compile and maintain control records and related documents to release blueprints, drawings and engineering Documents for manufacturing and other operating departments, ensure compliance with applicable processes and procedures.

Descon Engineering Limited – Doha Qatar

Construction of Qatar gas Debottlenecking Plant in Ras Laffan, Doha Qatar Position: Site Secretary

November 2002 – to December 17, 2004

Provide administrative/technical assistance to Project Director, Site Manager, Construction Manager including their core of engineers, assist in processing weekly progress report, typing minutes of meeting answer phone call, maintain and Provide administrative/technical assistance to Project Director, Site Manager, Construction Manager including their core of engineers, assist in processing weekly progress report, typing minutes of meeting answer phone call

Updates manpower files. Provide overall administrative and housekeeping function of Office

●Mobile no: +971********* ● email address: *******.*****@*****.*** McConnell Dowell Saudi Arabia – Riyadh, Saudi Arabia Construction of Document Communication System, Riyadh Refinery Position: Sr. Site Administrator - June 1998 – to December 2000 Client: SAUDI ARAMCO

Maintaining personnel information including all records and documents associated with the sourcing and/or employees.

Arranging transportation and accommodation requirements for Junior/Senior Staff and field manpower.

Ensuring timekeeping control are established and maintained, regularly audited and timecards issued to the Accounting Department.

Maintaining Field Petty Cash requirements, encoding and submitting monthly summary to the Accounting Department. Liaison with regards to updating personnel visa, license etc.

Preparing daily personnel status returns to Aramco, input on plant and equipment from the Superintendent.

Maintain Logs for all long distance and international faxes and telephone call. Safeguard the security of confidential documents including personnel records and under no circumstances distribute restricted information with the prior approval of Project Manager.

Updates all maintenance files and manpower/ equipment. Carry out special instruction as require by the Project Manager.

Prepare and process Saudi Aramco gates passes for all McConnell Dowell Employees, Visitor, Equipment and Vehicles.

Monitoring Site Staff / Labor Allocation, Transfer etc.

Ensuring preparation of daily reports and submission to Manager on a daily basis

Assisting QA/QC Department in their day-to-day activities. Petrocon Saudi Arabia – Riyadh, Saudi Arabia

Construction of SCECO Power Plant 9, Riyadh

Position: Engineering Secretary - January 1997 – to March 1998 Client: SCECO: Saudi Electric Company

Collect soft and hard copy of project documents scan and upload documents in the system as per the established procedures and ensure that records are captured and managed according to relevant standards and best business practices.

Receive all technical documents such as drawings, reports, specification etc. in order to register them in the system.

Maintain controlled documentation using documentation management system including conducting day-to-day document quality checks, maintenance and version control of electronic and paper documents and monitoring electronic folder structure in order to ensure alignment to the organization’s requirements.

Provide notification of updates as required to registered document users, which may include issuing controlled hard copies and providing email notification of the update in order to ensure that users are provided with the latest document versions. Administrative Support

Provide weekly report of all deliverable.

Provide administrative/technical assistance to Area Manager, including his core of engineers, assist in processing weekly progress report, typing minutes of meeting answer phone call, maintain and updates manpower files, and custodian of office supplies.

Arrangement of flight booking for business travel/holidays vacation of company employees. Daewoo Saudi Arabia – Riyadh, Saudi Arabia

Construction of Water Conveyance Pipeline in Riyadh Refinery, KSA Position: Administration Secretary - December 1994 – to December 1996 Client: SAUDI ARAMCO

Responsible for entire Administration and personnel matters of the site office. Assisting management by providing necessary valuable reports. Arranging additional local manpower supply.

Purchase of all local office supplies. Arranging maintenance of camp facilities, receiving visitors, keeping confidential matters and necessary follow up, maintaining individual personnel files.

Preparing periodical report and other data’s and reporting the management with manpower reports such as iqama residence visa, manpower category, report of IDS/equipment, driver’s license & operators and assisting daily time check and site distribution of wages.

Philippines National Bank – Philippines - Position: Accounting Clerk Far East Bank & Trust Company – Philippines - Position: Accounting Clerk KFC – Foodmine, Incorporated – Philippines - Position: Accounting Clerk

●Mobile no: +971********* ● email address: *******.*****@*****.*** CHARACTER REFERENCES:

1. Mr. John Ellwood

Email address: ************@*****.***.**

2. Juanito Bautista: Planning Manager – E-mail: *******.********@********.** Mobile No. +971********* 3. Jesper Salmon: Sr. MEP QS Mobile No. +971-********* 4. Mr. Edward G. Cue, Owner and President – Jones International Manpower Agency – 006*-******* /

+632-******* – E-mail Add: *****.****@*****.***

I hereby certify that the above statements and dates are true and correct to the best of my knowledge and belief. Charles Amaro

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