Administrative Assistant Sales
Resume:
CYNTHIA GHARIDINI
Roselle, IL
******@***.***
Work Experience
SNK America June 2025 – July 2025 (Contract)
Service Administrator
• Enter sales orders and quotes in GP
• Expense reporting for service technicians
LAI, Ltd October 2024 – January 2025 (Contract)
Sales Administrative Assistant
• Handle Inbound Calls
• Global Shop- Create sales orders, Purchase orders, Quotes & Filing
Signode Industrial Group, LLC August 2019 – August 202 Remote Sales Administrative Assistant
• Support Sales Departments -2 Directors & 16 Sales Reps for South-Central Region and West Region.
• Process month-end reports for all directors and sales reps.
• Run reports through AX & Power BI and utilized advanced functions within MS Excel.
• Compose descending dollar report, concessionary expense reports, customer item reports, and sales history report.
• SQL Reports, parts summary, and details.
• Process Machine and tool quotes for sales representatives.
• Process price increase and decrease and send letter notifications and price pages to distributors and direct customers.
• Utilize CRM-Dynamics 365 to create opportunities, create views and create dashboards.
• Manage and order office supplies and handle expense reporting through Concur. AbbVie November 2018 - April 2019
Administrative Assistant
• Supported Director of Global Systems and Standard.
• Managed Director's calendar and meetings.
• Managed travel Domestic and International for Director of Global Systems and Facilities and Utilities staff.
• Managed expense reports through Concur.
• Planned and coordinated meetings/events/catering.
• Supported staff members under the Director of Global System.
• Processed onboarding for new employees.
• Ran open order reports in SAP and processed inventory.
• Input work orders in Maximo.
• Maintained the utmost discretion when dealing with sensitive topics. Packaging Corporation September 2014 - April 2018
Administrative Assistant
• Supported Director of Corporate Purchasing and Purchasing Department Team.
• Managed Director's calendar and meetings.
• Managed travel and expense reports for Director of Corporate Purchasing.
• Planned and coordinated meetings/events/catering for purchasing department.
• Opened, distributed mail and ordered office supplies.
• Managed diversity supplier quarterly spends and reporting.
• Processed equipment and lease agreements.
• Tracked and managed supplier certificates of insurance and upload to SharePoint.
• Update Expired COI (Certificate of Insurance).
• Participated in SharePoint testing and implementation for Corporate Purchasing database for all supplier agreements.
• Administrator of American Express travel and expense program.
• Supported the daily and monthly activity.
• Maintain the utmost discretion when dealing with sensitive topics. Solo Cup Company August 1990-September 2014
Procurement Systems Administrator
• SAP 6.0 PTP: Blue printing requirements, developed training documents and trained end users
• Master Data – Input and update items for Engineering Dept. and Corporate and Plant buyers
• Vendor Master – Add and update vendors for Corporate and Plant buyers
• Oracle workflow administrator: Maintain approval hierarchy, add new employees, create jobs and positions, approvals
• Oracle MRO Implementation: purchase orders, contracts, releases, approvals and receipts
• Purchase orders, contracts, releases, approvals and receipts
• Prepare SOP’s (standard operation procedures)
• Oracle MRP/QAD implementation: Maintain quotes, sourcing rules, assign sourcing rules, ASL’s (Approved Supplier List), MRP (Material Requirements Planning), prepare SOP’s (Standard Operation Procedures)
• Oracle EAM (Enterprise Asset Management) Implementation: Plant maintenance and work orders
• Tool Room Attendant: Check out parts, run min/max, receipts
• SAP 5.0 Implementation - Corporate Procurement:
• Purchase orders, contracts, releases, approvals, and receipts
• Procurement Systems Training – Onsite or WebEx: SAP 6.0, Oracle, SAP 5.0, and PeopleSoft 7. 7.5 & 8.0
• Conducted labs and one on one pre and post go-live training.
• Support IT help desk with troubleshooting
• Member of cross functional team responsible for implementing system upgrades such as PTP (Procure to Pay) and UAT testing.
Purchasing coordinator
• Supported MRO, capital, paper, and corrugated buyers.
• Maintain vendor master.
• Support accounts payable department: matching holds reports, purchase order, invoice, and receipt discrepancies
• Data entry of purchase orders
Skills
Proficient with MS Office Word, Excel, PowerPoint, Visio and SnagIt programs. Excellent written and verbal communication skills, as well as strong listening and evaluating skills. Strong attention to detail. Experienced trainer with outstanding teamwork skills.
Education
High School Diploma
Office Education
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