Assistant Director Alumni Relations

Recent Experience

Event And Program Experience

LISA KOHARA

**** ***** *****, *******, ** 94002 **********@*****.*** 650-***-**** linkedin.com/in/lisakohara Interim Assistant Director of Alumni Relations (Contract) Stanford Law School, Stanford University February 2024 – August 2024

● Initiated and led meetings with alumni Reunion Planning Committees to plan the scope and format of events for Fall Reunion.

● Established and monitored budgets for the regional chapters in New York and Los Angeles.

● Managed Summer Gathering alumni ‘meetups’ in Seattle and New York.

● Created a Venue Guide that provided current venues in selected US and International locations. Events Manager Hoover Institution, Stanford University February 2023 - November 2023

● Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets,

● Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as: marketing, vendors, fan experience, ticket office, concessions, press and/or media.

● Responsible for budget planning and management, venue management and equipment and facilities management.

● Oversee development of registration strategy and logistics.

● Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks. Events and Partnerships Manager Stanford Center on Philanthropy and Civil Society (PACS), Stanford University January 2019 - January 2023

● Planned and managed logistics for all public events, Advisory Board meetings and conferences for the Center.

● Event manager for the bi-annual Philanthropy Innovation Summit, and annual First Principles Forum. Single- handedly executed all logistics for both conferences, including 16 breakout sessions. GRADUATE SCHOOL OF BUSINESS, STANFORD UNIVERSITY

Conference and Event Manager, Business Centers and Initiatives 11/2015 – 06/2016 Managed workload and priorities to ensure all goals and deadlines were met; conducted extensive research to make strategic recommendations for meeting and event locations. Effectively coordinated event logistics, including all food & beverage, vendors, scheduling, signage, program materials, and speakers.

● Managed a team of 8+ administrative assistant while managing expectations and setting goals.

● Directed 3 key events, such as the “NFL First and Future Pitch Off” event with 30 vendors and 250 guests. Conference and Event Manager, Event Operations 05/2015 – 11/2015 Served as key point of contact and liaison to staff and faculty to plan event operations; managed the end-to-end event workflows through post-event evaluation. Reserved and scheduled event spaces, classrooms, and conference rooms. Coordinated key vendors and business partners to ensure on-schedule events.

● Successfully planned and executed a community celebration to honor past Business School Presidents, including all arrangements, food and beverage, AV, and communications for 300+ attendees. Manager, Outreach and Events, MBA Admissions 09/2014 - 05/2015 Led, managed, and motivated a high-performance group of 12 graduate student committee members handling strategic planning and event management. Directly accountable for a $250k+ budget; cultivated strong relationships and negotiated with vendors and caterers to support 350 attendees and guests.

Reunion Manager, Alumni Relations 03/2013 - 09/2014 Led strategy and execution for the 1st, 30th and 40th Business School Alumni Reunion with up to 500+ attendees. Organized a Planning Committee and gained deep-level understanding of alumni wants and needs to ensure optimal program value. Presented creative and innovative ideas to spark participation and engagement.

● Served as trusted advisor and mentor across all aspects of the 3-day event, including vendor selection, schedules, seating, welcome/close events, entertainment, panels, receptions, and programming. Assistant Director, Student/Alumni Programs 09/2005 - 03/2013 Strategically planned and managed all operations and events for student and alumni programs; managed an

$85k annual budget. Directed and coached a team of 12 graduate students to coordinate and execute conferences, banquets, and panels with 500+ guests. Consistently met all deadlines and program objectives.

● Oversaw all alumni diversity programs, including Women's Initiative Network, Black Alumni Association, and the Hispanic Alumni Association.

● Ran the annual 6-week project to pair 400+ MBA students with alumni based on career interests.

● Engaged alumni in the Tri-State area (East Coast) by coordinating a diversity/alumni event in NY. Education and Technical Skills

(BA) Bachelor of Arts Communications University of California, Santa Cruz FLUENT IN SPANISH

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