Executive Assistant Inventory Management

Francesca C. Dominguez

New York City, NY

SUMMARY:

Experienced buyer with extensive knowledge of Oracle Purchasing and Inventory.

Excellent at developing strong relationships with vendors; excellent negotiating skills.

Respected for buying savvy, product knowledge, and straightforward business approach.

Logistics planning, managing, and improving the flow of materials, information, and finished goods from supplier to customer, including tasks like inventory management, transportation, and warehousing.

Excel at negotiating preferred supplier rates, analyzing expenses to find savings, consolidating processes to eliminate redundancy and waste, and implementing operational procedures that improve productivity and become best practices.

Solicits quotes, evaluates bids ensuring they are compliant with policies, including pricing analysis, and issue Purchase Orders to successful vendors.

Proven ability to work both as part of a team as well as independently on projects. Strong oral and written communication skills.

PROFESSIONAL EXPERIENCE:

Virtual Executive Assistant for Screenwriter

Virtual Executive Assistant for Actress/Comedian November 2018- Current

Provided high-level administrative and personal support to a prominent screenwriter, ensuring efficient management of daily operations.

Managed all professional correspondence, maintaining discretion and timely communication across multiple platforms.

Oversaw office organization, supply management, and vendor relationships to support a productive work environment.

Coordinated complex scheduling of meetings, appointments, and deadlines with keen attention to detail and priority management.

Arranged comprehensive travel logistics, including flights, accommodations, itineraries, and transportation for domestic and international travel.

Supported planning and execution of events, including industry meetings, production-related gatherings, and private functions.

Maintained flexibility and confidentiality while balancing both personal and professional tasks with professionalism and discretion.

Procurement Analyst

NYC Department of Education November 2022 - July 2024

Facilitates all phases of the Professional Services acquisition process, including provider selection and supplier negotiations.

Works with program offices to develop solicitation specifications and associated pricing forms.

Prepares Executive Summaries for RFP, RFB and MTAC approval, and Requests for Authorization for the Chancellor and Panel on Educational Policy approval.

Tabulates, reviews and analyzes vendor proposals and bids to ensure that the proposals meet minimum qualifications and solicitation requirements.

Conducts cost/price analyses and reviews by comparing market conditions, price trends and trade practices.

Negotiates with vendors in order to secure the best overall value to the DOE and ultimately the City of New York.

Performs Contractor/Vendor Responsibility determination of bidders/proposers.

Reviews proposals and bid-related documentation to ensure accuracy.

Collaborates with attorneys, internal and external to the DOE, during contract development to complete various contract administration actions, including the review and verification of the accuracy of contracts and addressing discrepancies as needed.

Populates the contract administration and development databases with the necessary information to facilitate the approval process, and to develop and maintain records tracking and reporting requirements.

Assists the Director with registering contracts with the Office of the Comptroller.

New York -MTA Headquarters- New York, NY October 2018 – October 2020

Procurement Analyst

The Procurement Analyst assists with day-to-day clerical and general office related support at the Procurement Department Responsibilities Queue management – review and manage Procurement workloads and backlogs, assist in expediting procurements for aged requisitions, track and monitor procurement progress, update requisition status reports.

Verifies requisitions for accuracy and validates scope of work collaborating with Project Managers and internal stakeholders.

Solicits quotes, evaluates bids ensuring they are compliant with policies, including pricing analysis, and issue Purchase Orders to successful vendors and support contract build.

Work collaboratively with Project Managers, Legal, Risk Management, Department of Diversity & Civil Rights, and other functions as necessary to secure leading class contract terms and service levels in a timely fashion.

Maintain the general filing system and file all correspondence. Able to manage and meet multiple competing deadlines Prepare RFPs based on the above and ensure they are ready for solicitation via Procurement.

Participate in vendor evaluation and selection process, work with vendors, procurement staff, and Project Managers to resolve issues that arise.

EPMovies.com El Paso, Texas /Remote June 2001-November 2018

Procurement Analyst/ Logistics Analyst

Responsibilities:

Hired to assist in all aspects of launching a startup, e-commerce video retail website, executing any and all functions related to order fulfillment.

Logistics planning, managing, information, and finished goods from supplier to customer, including tasks like inventory management, transportation, and warehousing

Negotiated with vendors in all aspects of quality control, pricing and lead times Worked with retailers and sales representatives to keep abreast of industry trends and best practices created an inventory management plan which enabled Just In Time inventory for 4000 SKUs.

Responsible for all aspects of procurement of home video product in various formats. Maintaining inventory and product master files, PO entry and distributions other administrative support functions ie. Data entry and other functions as needed.

Responsible for product mix, purchasing, forecasting, merchandising and margin performance. Developed strategies to deplete inventory of discontinued and overstocked product with minimal margin erosion. .

Search for and procure hard-to-find product projected future buying needs, research availability, and remedy database problems/inaccuracies that result in problem orders.

Purchasing relationships with; Warner Brothers, Fox, Disney, Universal Studios, Paramount Pictures, HBO Films, Image, Something Weird Video, Baker and Taylor,

Elizabeth Seaton Pediatric Center June 2010 – June 2012

Purchasing Supervisor/Manager

Oversee daily operations of the Materials Management function for Elizabeth Seaton Pediatric Center and all affiliated organizations, including purchasing, receiving, distribution, and inventory control.

Maintain item master list. Ensured efficient records management by keeping all associated pricing and information for each product in the purchasing information system.

SUNY- Downstate Medical Center Brooklyn, NY January 2007 – June 2010

Purchasing Associate –Procurement and Contracts

Responsible for technical and professional work in the centralized/strategic sourcing procurement of commodities and services in Procurement and Contracts Department.

Directs, manages, and coordinates all aspects of the procurement cycle, while continually evaluating services provided in terms of best purchasing practices, customer satisfaction, vendor performance, and quality initiatives.

Complexity of sourcing initiatives able to be managed, size of spend and savings potential associated with sourcing initiatives, degree of autonomy in working with internal client(s), whether the sourcing category is traditional vs. non-traditional, market complexity regarding number of suppliers, service/goods tie-ins, funding and grant considerations, scope of usage – single department vs. many across hospitals and university resultant complexity of sourcing and implementation processes.

Assist implementation of sourcing changes and quantify budget impacts, author policies that drive demand and introduce and enforce appropriate behaviors; periodically review supplier effectiveness; remain abreast of evolving internal client needs and keep clients aware of evolving market capabilities.

Avon Products Inc. New York, NY June 2005 - December 2006

Purchasing Agent – Paper & Print Production

Purchase paper, pre-press, and printing for Avon literature. Write contracts, quotations and establish production schedules.

Works as part of the Creative Operations Department in the purchasing of paper, pre-press, and printing. Works closely with Account Managers, Inventory Analysts, and suppliers to ensure that new products meet or excel cost objective requirements and are delivered on time.

Manages competitive bidding process by preparing and soliciting competitive quotations from suppliers allocating business based on best quality, price, service, and order flow.

Prepares and presents contracts and profit plans for approval; reconciles invoices.

Recommends through value analysis the award of new business placement for complete review and final approval by Manager using Joints and E-Pass systems.

Locates, evaluates, and recommends new sources of supply to ensure competitive advantage.

Works with suppliers to minimize excess inventory risks and maximize service levels negotiating best overall buying game plan while minimizing freight costs. Negotiates sellback of excess to suppliers.

SKILLS:

Oracle Purchasing/Inventory, EDI, Cuteftp, Net Term, Microsoft Word, Excel, Access; Griffin; Unix; MS Dos; File Maker Pro; Lotus Notes; Frame maker all email software, Internet navigation. NYC Procurement Software- Financial Management System (FMS),Passport (Procurement and Sourcing Solutions Portal

Creative, versatile, dependable, professional, able to learn and apply skills quickly. People-oriented, positive, and tactful; able to establish and achieve goals and objectives.

EDUCATION:

Park West High School - New York City, New York

Additional Experience:

EPMovies.com- Office Manager/Head Buyer (2001-2006, 2011-2018 Remote) El Paso, TX

Wind River Systems, Buyer/Planner (2000-2001) Alameda, CA

Reel.com Inc., Head Buyer/Planner (1996-2000) Emeryville, CA

Internal Fulfillment Manager, Virtual Store Assistant, logistics warehouse

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