Executive Assistant

Megan Elizabeth Smith

Chicago, IL · 707-***-**** · ********@*****.***

LinkedIn Profile

EXECUTIVE ASSISTANT STRATEGIC ADMINISTRATIVE PARTNER Accomplished and resourceful Executive Assistant with 8+ years supporting senior leadership in nonprofit, education, and foundation sectors. Proven expertise in complex calendar management, high-level stakeholder relations, board coordination, and cross-functional project execution. Known for discretion, adaptability, and delivering seamless operational support in fast-paced, mission-driven environments. Experienced with remote, hybrid, and multi-time-zone teams.

CORE COMPETENCIES

Executive Calendar Management · Stakeholder & Board Relations · Project & Event Management · Cross-Functional Collaboration · Travel & Itinerary Coordination · Budgeting & Expense Reconciliation Meeting Logistics & Zoom Administration · Concur · Google Workspace

· Microsoft Office Suite · CRM (Salesforce, DonorPerfect) · Constant Contact · Asana · Slack · Confidential Communication · Process Optimization

PROFESSIONAL EXPERIENCE

Collaborative for Academic, Social and Emotional Learning (CASEL) — Chicago, IL Executive Assistant to Vice Presidents & Senior Director August 2019 – June 2025

● Provide high-level administrative support to 2 Vice Presidents and 1 Senior Director in a nationally recognized nonprofit organization, handling dynamic calendars, confidential communications, and executive correspondence.

● Coordinate up to 20 meetings weekly with internal leaders, board members, and national stakeholders, ensuring all materials, Zoom links, and agendas are prepared and distributed.

● Successfully manage cross-departmental projects, creating task trackers, implementation timelines, and progress dashboards to ensure deliverables meet strategic deadlines.

● Lead planning of recurring staff meetings and retreats for up to 60 attendees, including preparation of meeting briefs, slide decks, and follow-up actions.

● Partner with other Executive Assistants to align scheduling, optimize internal communications, and coordinate travel arrangements across the executive team.

● Process and reconcile monthly expense reports using Concur for multiple high-volume corporate cards, ensuring accuracy and timely reimbursement.

● Provide production support for professional learning sessions, managing run-of-show documents and live tech troubleshooting via Zoom, resulting in 90%+ satisfaction rates in participant surveys.

● Liaise across teams in multiple time zones (including international) to support operational continuity in hybrid work settings.

Key Achievements:

● Facilitated successful execution of 20+ virtual and in-person stakeholder convenings annually.

● Key member of annual SEL Exchange conference planning team supporting the session submission process and selection, logistical planning and on the ground support for 1500+ attendees.

● Project managed multiple high-impact, revenue-generating engagements with school districts; which included the development and implementation of project plans, timelines, and stakeholder communication strategies to ensure timely and successful delivery.

● Designed and launched a process framework for the annual SELLY Awards selection, establishing workflows, evaluation criteria, and project milestones to drive consistency and efficiency across yearly cycles.

Chicagoland Lutheran Educational Foundation — Bensenville, IL Executive Assistant & Programs Coordinator

January 2016 – August 2019

● Managed complex calendars and travel itineraries for senior leadership, ensuring seamless alignment with program and donor obligations across a 22-school network.

● Directed logistics for annual galas, board meetings, and conferences, coordinating vendors, invitations, RSVPs, and budgets to support events with 100–200+ attendees.

● Maintained donor and program data in DonorPerfect and Constant Contact; created reports and insights that supported strategic fundraising efforts.

● Drafted internal communications, managed reporting workflows to board members, and handled sensitive donor correspondence.

● Acted as the primary point of contact for vendors and office operations, ensuring continuous administrative efficiency.

Key Achievements:

● Spearheaded planning for annual fundraising gala, raising over $150K in donor support.

● Enhanced donor tracking and communication process, increasing response rates by 30%.

Funler LLC — San Francisco, CA

Marketing and Education Consultant

June 2015 – November 2015

● Led outreach and product beta testing, cultivating relationships with educators.

● Managed social media content and authored weekly blogs to support app launch strategy.

● Developed a CRM database and supported project management using cloud-based tools.

Novato High School — Novato, CA

Teacher, English & Social Studies

August 2010 – June 2015

● Delivered engaging curriculum to 155+ students; led initiatives in Common Core and Google Classroom implementation.

● Mentored new educators through structured weekly development sessions.

● Presented regularly to staff on digital tools and instructional strategy. EDUCATION & CERTIFICATIONS

Secondary Teaching Credentials – Social Studies & English Dominican University of California

Bachelor of Arts in Sociology

Sonoma State University

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