Supply Chain Office Administrator

SUMMARY:

•Over ** years of significant experience in Direct/Indirect Purchasing, Facilities Management, Business Management for Oil & Gas, Petrochemical, Crude Oil, Import/Export, Fortune 500 companies.

•Successfully managed and led several projects incorporated Developing Strategy, Policies, Strategic Sourcing, Vendor Relations, Project Purchasing, Process Improvement, Supplier Diversity Initiatives, and Centralized Procurements.

•Excellent verbal, interpersonal, and organizational skills with super user technical experience in eSpeedbuy, Lawson, Nitro Pro, SAP (superuser), SAP ECC&4hana, SAP Employee Central, ASAP Business Process, SAP SuccessFactors, Oracle, JD Edwards, Midstream Energy (ROW), SharePoint, Global Shop, Impact, Arriba, AS400 & Microsoft Office Suites.

•Areas of Expertise: Strong organizational skills with attention to details. Facility Management, Reconciliation Accounting, Human Resource Generalist, Supply Chain, Ward Clerk, 10-key, Medical Terminology, Medical Office Billing, Office Administrator and Time and Project Management.

TECHNICAL SKILLS

Well View, Manager Plus, IWMS (Move, Mailroom, Service Request & Visitor Modules); Railtrac, Smile; 60 WPM, SAP S4, SAP S8, SAP OMP, Google Earth, ArcGIS, JD Edwards, Ariba, Gems Lumion, MS Office Suite, Mail merge, ADP Payroll, Project Scheduler; Google Earth Lotus Notes, Paychex, Epic, QuickBooks, Oracle, Lawson, AS400, eSpeedbuy, Patient Trak, etc.

PROFESSIONAL EXPERIENCE

Atec Inc. April 2022 – September 2024

Contracts Administrator

•File correspondence and other records.

•Answered phone and provide information or route calls and place outgoing calls.

•Schedule meetings and record minutes.

•SAP solution manager to monitor the expenditures of the project.

•Preparation and maintenance of quote files.

•Strong customer relations/service experience with over 15+years.

•Complete department supply orders.

•Compile and distribute memos and correspondence.

•Supporting implementation, adoption and compliance with Contracting standards & procedures.

•Maintain current vendor contact information.

•Log and enter Request for Quotes (RFQ's) in bid tracking for quote number assignment and ensure data is current.

•Research parts history (NSN history) as required.

•Initiate and prepare lease renewals and terminations.

•Obtain necessary copies of drawings, and/or Bill of Materials (BOM) from Document Control or customer.

•Maintain quote file and log according to status (in Evaluation/Cancel/No Bid/Tracking, etc.).

•Prepare and send formal quotation packages to government and commercial customers.

•Acquire proposal status from the Estimating Department and customers and update electronic system.

•Create Estimating Costs Estimates using approved worksheets, submitting to customers once approved.

•Update and distribute marketing reports as required.

•Create and submit requests for solicitation packages from government and commercial customers.

•Enter data into tracking logs and forms for systematic job flow.

•Assist in bid and proposal activity, pricing related activities.

•Review final quote file for accuracy, completeness, and conformity.

•Follow up with customer on award status of contract/purchase order.

•Review all the information on contracts to ensure completeness, accuracy, and conformity.

•Monitor customer contract/purchase order with respect to scheduling, budget, changes, and customer requirements.

•Provide customers with contract/purchase order status.

•Interface with functional departments involved in customer contract/purchase orders through completion of the contract/purchase order.

•Analyze job status reports with respect to labor and material budgets, material details, shipping status and overall monitoring of the contract/purchase order.

•Update Contracts Manager on contract issues.

•Advise all necessary departments of contractual rights and obligations.

•Check contract files for proper maintenance, documentation, and other necessary paperwork.

•Ensure all contract/purchase orders and modifications are properly implemented into electronic system.

•Issue Contract Management instructions as necessary to properly inform other departments of special requirements.

•Assist with obtaining and compiling reports for the Quarterly Report and Board Meetings.

Assist PMs with all project processes.

•Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.

•Ensure activities are conducted in accordance with Atec International Standards Organization

(AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

ExxonMobil 07/2015 – 3/2019

Commercial Contracts - Tenant Administrator - Law-Administrative Assistant

•Received tenant calls and log them in to EMERGE work order program; Commercial contact, maintenance personnel/contractors (HVAC & cleaners).

•Meeting monthly deadlines, problem solving, and multi-tasking.

•Managing records, tracking/input data in the database.

•Proofread, edit and revised documents regarding legal land matters.

•Closed out service calls while monitoring the service center.

•Assist attorneys with general organizational duties.

•Analyze and interpret the conditions and special provisions of existing and new leases and other legal assets.

Initiate and prepare lease renewals and terminations.

•Document and contracts management in Energy (ROW), Crude Oil.

•Compared and logged Mix Stream Energy reviews.

•Obtained visas for the attorneys to enter foreign countries.

•Responded to all calls and emails regarding legal matters.

•Process and review physical and digital lease files for monthly payments.

•Developed strong and positive relationships with the employees, tenants and vendors.

•Organized tenant moves request and maintain and updated the database with current information.

•Filed, faxed and organized Insurance Certificates for tenant move ins/outs and contractors; create and update spreadsheet for quick references of expiration dates.

•Maintained and mapped Entergy Transmission System overview (USEA).

•Creating, updating and making revision in the SharePoint site.

•Interface with Landowners via telephone, email or letter correspondence to resolve changes in ownership.

•Review/Analyze surface leases, permits, licenses and term agreements.

•Handling of both commercial and residential properties.

•Managing SharePoint for the interface of documents and presentations.

•Making sure all links are good and directed to the proper destinations.

•Documenting all processes of exterior modification requests.

•Exporting, Importing and migrating document libraries across the site.

•Contacting of local property management companies, reviewing guidelines, etc.

•Contracts and document management databases Midstream Energy (ROW).

•Assigning permissions to individuals, groups, or companies.

•Providing support to the managers of the technical department.

•Property management and consulting services for area in and around the specific location.

•Processing and reconciling P Card invoices and purchases statements for group employees.

•Handle file management for the technical department, hard copies and LAN

•Coordinates office moves, update the location in eMerge, update floor plans accordingly.

•Generate ticket request for IT software, hardware, and updates.

•Utilize SharePoint for interface of documents, presentation preparations as needed.

•Gate-Keeper of Controlled Records.

•Strong organization and administrative skills, along with verbal and written communication.

Mramco, Houston, TX 04/2012-06/2015

Sr. Buyer - Contract

•Worked closely with the Supply manager in managing all aspects of the global supply process.

•Performed detailed supply market analysis-commodities, industries, and suppliers.

•Performed spend analysis.

•Negotiated supply agreements within the line of the business.

•Coordinated and resolved issues regarding existing and new products.

•I interacted with customers to ensure that all requirements are being met while maintain current with field concepts, practices, and procedures.

•Acted independently to identify and develop supply chain improvement opportunities for a given commodity.

•Maintained vendor score cards.

•Managing accounts payable using QuickBooks.

•Interacted through correspondence with customers daily.

•Coached and developed team members to help enhance their knowledge and understanding of sourcing principles and applications.

•Designed and developed specific supply chain initiatives to achieve competitive advantage and to improve responsiveness to customer demand.

•Created purchase orders for materials and services for Indirect Procurement.

Statoil ASA, Houston, TX 08/2007-03/2012

Procurement Specialist - Employee

•Accountable for all North American Operations projects, incorporating build outs: Houston, Stamford, Washington D.C., Bahamas, Alaska and Canadian locations.

•Trained, developed and managed team members to help enhance their knowledge and understanding of what is expected of them in Retail Portfolio GBS realm.

•Requisitions in SAP for GBS, Onshore, Facilities, Expat Services, Global Mobility, HSE, Engineering, Construction, IT, HR Consultancy projects for all locations.

•Approved vendor purchases and invoices performed good receipts and service entries.

•Worked closely with project team and landlord to manage timeline expectations, receive necessary approvals as well as adherence to corporate standards.

•Performed due diligence on all suppliers, ensuring proper contract required documents are issued and received.

•Released material (SAP) for production, received materials and input production tickets and finalized job status.

•Maintained the vendors score card and updated it as needed.

•Understood and utilized procurement policies and procedures to perform best practices.

•Clarified contract issues and provide guidance; proactive in contractor related problem areas.

•Created service and material work orders for the plant while managing policies, processes and procedures for all.

•Properly documented all bids received assuring proper authorizations are on all technical and commercial forms.

•Expediting bulk commodities, services and materials.

•Provided weekly updates on bids and status reports on contract development.

•Prepared bid packages, analyzed and evaluated proposals, negotiate T’s & C’s, wrote contracts and materials for different divisions of the business selection or recommendation of contractors.

•Streamlined processes and function to decrease supplier base to assist the business to gain a net profit.

OTHER EXPERIENCES:

Coca Cola Southwest Beverage – 06/2019 – 04/2022

Branch Administrator / Route Process Administrator – Employee

•Answering phone calls, maintaining filing systems, overseeing appointments, and managers calendars.

•Processing invoices for payment.

•SAP Business application for monitoring supply and demand.

•SAP Fiori application for all technical data for configuration and installations.

•SAP ECC & S/Hana for business elements.

•Validate proper use of cash drop log.

•Handling accounts payable for separate entities and vendors.

•Managing payroll, corrections on payroll, vacation, sick, and time off requests.

•Communicate within the company of all vital correspondences, meetings, and other functions that may be going on in the company.

•Worked daily on resolving cash discrepancies.

•Enters, maintains, and/or process information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays deductions and withholding, address changes, and other information.

•Analyzing workflow processes.

•Prepare interview paperwork for managers and conduct new hire orientation, completes employment verifications.

•Managing new hires paperwork, requesting ID badges, electronic payroll, etc.

•Process invoices, sign for deliveries, monitor petty cash, and issue refunds.

•Grant access to the armored guard into the facility and cash room, sign the daily cash log.

•Handle the cash room duties for the technicians when they cash in for the day.

•Monitors payroll inbox for any employee changes within the pay period.

•Prepare deposit for pick up by armored car service and ensuring security of cash.

•Maintain cash reconciliation and driver deposit log.

•Running several reports, Payroll, OT, Standard hours, and Donations.

•Prepared the Overtime tracker and submitted weekly.

•Respond to any errors in payroll by reviewing and making any wage corrections or adjustments as needed.

•Stay knowledgeable of all the current law and regulations regarding payroll, SUI, and wage data.

•Performs other duties as assigned.

Houston Methodist Sugarland Hospital - 03/2018 – 03/2019

Patient Registrar I - Employee

•registered patients for their surgical procedures, post operations and walk in procedures, x-rays, CT scans, mammograms, venous dopplers, etc.

•Perform a variety of tasks to support delivery of safe, effective, cost-efficient patient care as delegated by the team supervisor and staff.

•occasionally filled in at the reception desk.

•SAP Business when assigning company codes to invoices.

•Perform patient registration procedures.

•Providing the "iCare" values with every patient.

•Input patient’s insurance information into the system.

•Assist with interpreter if patient has a language barrier.

•Communicate with staff and providers regarding patient arrival.

•Scheduling ancillary tests and procedures in the Radiology Dept., Cardiology & Pulmonary lab.

•Confirm and reschedule appointments when equipment is down.

•Perform other duties as needed within the scope of the job.

•Provide patients with appropriate instructions and directions for their procedures.

Echosphere L.L.C., Houston, TX 06/2004-08/2007

Human Resource/Warehouse Supervisor - Employee

•Coordinated and implemented recruiting initiatives.

•Created job descriptions and post openings via the company’s external and internal website, internet, newspaper advertisements, with professional organizations, social and professional media, and in other position appropriate venue.

•Conducted regular follow-up with managers to determine the effectiveness of recruiting plans.

•Developed a pool of qualified candidates in advance of need.

•Networked through industry contacts, association’s memberships, trade groups, and social and professional internet sites, and employees.

•Attended job fairs and other recruitment events that could provide quality candidates for open positions.

•Interact with vendors and other visitors to the facility.

•Confirmed all pre-employment physical and paperwork is satisfactorily complete.

•Reserved conference/meeting rooms ordered lunch and maintained the option for cleanup.

•Ensured compliance with federal, state and local regulations for aspects of employment, recruitment and employee relations resolution.

•Created and updated project contact list and organization charts.

•Provided support to employees and managers, processed expense reports, made travel reservations.

•Administered Human Resources policies, procedures and programs, as needed.

•Unloaded, transferred, shipped merchandise to customers’ accounts.

•Trained team members to follow HS &E policies and procedures.

•pdated project manuals and input for fresh implemented techniques.

•Insured proper and safe operation of equipment used in the loading and unloading process.

•Performed inventory transactions and record keeping both manual and electronic as required.

EDUCATION

Business Management, Argosy University, Phoenix, AZ 2019 (online)

CERTIFICATE TRAINING

Medical Office Billing, Ward Clerk, Lamar University, Beaumont, TX1992

Medical Terminology, Lamar University, Beaumont, TX 1991

Phlebotomy, Future Careers, Beaumont, TX 1990

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