Office Manager Accounts Payable

Location:

Oklahoma City, OK

Posted:

July 31, 2025

Contact this candidate

Resume:

Mercy Martinez

Edmond, OK *****

***************@*****.***

+1-575-***-****

Professional Summary

I am excellent with customers and have a strong work ethic. I do not mind working long hours and weekends. I am willing to relocate and I can adjust to most work environments. Punctuality is one of my strong suits. I am very organized and detail oriented. Willing to relocate: Anywhere

Authorized to work in the US for any employer

Work Experience

OFFICE MANAGER

HOSES & MORE LLC/ HOSES 365 LLC-Hobbs, NM

June 2017 to Present

• OFFICE ADMINISTRATOR, PERSONAL ASSISTANT TO OWNER, PAYROLL, ACCOUNTS RECEIVABLE, ACCOUNTS PAYABLE, BANK RECONCILIATION AND STATEMENTS, HR

• Managed daily office operations, including scheduling appointments, coordinating meetings, and handling correspondence

• Developed and implemented efficient filing systems to improve document organization and retrieval

• Oversaw inventory management, ensuring adequate supply levels while minimizing waste and reducing costs by XX%

• Coordinated office moves and renovations, successfully minimizing downtime and disruptions to workflow

• Maintained confidential employee records, ensuring compliance with privacy regulations

• Assisted in the recruitment process by screening resumes, conducting initial interviews, and coordinating candidate assessments

• Prepared reports on office expenses, budget variances, and operational performance for senior management review

• Negotiated contracts with vendors for office supplies/services to secure cost-effective solutions without compromising quality or service levels

• Developed standardized procedures for administrative tasks such as travel arrangements, expense reporting, and meeting coordination

• Provided training to new employees on company policies/procedures as well as proper use of office equipment/software tools

• Managed relationships with external stakeholders such as clients, suppliers/vendors, contractors/ subcontractors in a professional manner

• Managed the office budget, tracking expenses and identifying areas for cost-saving measures

• Collaborated with HR department to ensure compliance with employment laws/regulations and maintain accurate personnel records

• Increased office efficiency by implementing a centralized digital document management system

• Developed and executed strategies to improve workflow efficiency, resulting in a XX% increase in overall productivity

• Implemented performance metrics tracking system that allowed for data-driven decision making leading to XX% improvement in team performance

• Identified opportunities for automation within administrative processes resulting in a XX% decrease in manual workload

• Improved customer service levels by implementing standardized response protocols resulting in an XX

% decrease in average resolution time

• Instituted regular staff meetings to enhance communication flow across departments improving interdepartmental collaboration

• Served as point of contact for building maintenance issues coordinating repairs promptly Office Manager/Supervisor

In A Pinch Trucking Llc-Hobbs, NM

May 2021 to January 2025

MANAGE EMPLOYEE FILES, PAYROLL, INVOICING, ACCOUNTS RECEIVABLE AND ACCOUNTS PAYABLE, HR, TRUCK MAINTENANCE, DRIVER MAINTENANCE, SAFETY, DOT, DISPATCHING

• Managed and maintained office supplies inventory, ensuring availability of necessary materials for daily operations

• Scheduled and coordinated meetings, appointments, and travel arrangements for executives and staff members

• Created and maintained electronic filing systems to ensure efficient organization and retrieval of documents

• Assisted in the preparation of reports, presentations, and correspondence by gathering data and formatting information

• Handled incoming calls, emails, and mail; directed inquiries to appropriate personnel or provided necessary information

• Coordinated office events such as team-building activities, holiday parties, and client meetings

• Maintained confidentiality of sensitive information while handling employee records, financial documents, contracts, etc

• Performed general administrative tasks including photocopying documents, scanning files, faxing paperwork

• Collaborated with cross-functional teams to support project management initiatives from planning to execution phase

• Developed effective communication channels within the office by implementing a weekly newsletter or bulletin board updates

• Managed calendars for multiple individuals by scheduling appointments based on priority levels and availability

• Assisted in budget tracking by monitoring expenses related to office supplies procurement and vendor payments

• Provided administrative support during recruitment processes such as posting job ads or scheduling interviews with candidates

• Prepared meeting agendas; recorded minutes during meetings; distributed minutes along with action items to attendees afterward

Office Administrator/Supervisor

Alpha Trucking LLC-Hobbs, NM

November 2018 to January 2023

• OFFICE ADMINISTRATOR, PERSONAL ASSISTANT TO OWNER, ACCOUNTS RECEIVABLE, ACCOUNTS PAYABLE, PAYROLL, DISPATCHING, HR, BANK RECONCILIATION AND STATEMENTS, DOT, SAFETY, TAXES ALONG WITH THE ACCOUNTANT