Administrative Assistant Clinical Trial

Basdeo McLeod ********@***.*** 347-***-****

PROFESSIONAL EXPERIENCE

Thermo Fischer Scientific- New York, NY

CMMS Administrative assistant August 2024- February 2025

Operated Clinical conductor and real time dashboard.

Registered and created new charts for clinical trial study patients.

Arranged Uber transportation for clinical trial study patients.

Setup and uploaded compensation for patients.

Scheduled new and existing patient’s reoccurring appointments for the upcoming weeks.

Answered incoming calls inquires for upcoming studies and screen to for qualifications

Phaxis Staffing (Glenwood Realty Briar Hill) – New York

On-site Property Manager/Administrative assistant (Temp Assignment) February 2024- August 2024

Created Work orders for tenants’ requisitions.

Answer incoming calls from tenants request for maintenance issues in apartments

Collected rent, gym memberships, and pool payments.

Liaison with maintenance and senior management staff in regard to open work orders.

Scheduled extermination and outside vendor appointments, paint and plaster contractors.

Used Building link dashboard CMMS

Utilized Yardi Database portal for Build management services and work orders distribution amongst porter and senior management.

The GSH group (MTA Contract)- New York, NY October 2022- October 2023

CMMS Maximo administrator/administrative assistant/ Maintenance/Receptionist

Created new Quoted Works orders, Reactive maintenance, Preventive Maintenance, and Corrective Maintenance, Asset manage KPI work orders with Maximo 7.6 and 8.0 dashboard.

Ran and distributed weekly, monthly, quarterly, semiannual, and annual KPI reports for sub-contractor venders and watch engineers.

Changed work order status to approved, in progress, completed, closed.

Ordered supplies and created procurement purchase orders and supply chain orders for equipment replacement parts.

Receptionist and administrative duties, scheduling and booking conference rooms and catering for meetings and incoming visitors. Incepting incoming packages from carriers and an

Submitted new hire badge and security clearance applications.

Entered contractor’s labor hours for billing and invoicing with Maximo

Entered and updated asset locations.

Operated Call center administrative duties

Managed staff of 6 call center representatives

Dispatched maintenance calls and logged high volume incoming calls using an excel spreadsheet.

Entered new and updated asset descriptions and locations in Maximo for new vendor’s and for billing purposes.

Planned, Scheduled. Coordinated, and assigned all work type KPI’s and maintenance activities for team of responsibilities.

Liaise with onsite vendors and management for all facilities electrical, maintenance, plumbing, and HVAC units

Explore Upper Excel Charter School – Brooklyn, NY August 2021 – March 2022

Operations Coordinator (contract)

Supported the Operations/Instructional Teams with data entry, file and document organization, phone calls to families, report card distribution and other administrative tasks

Logged students’ attendance

Issued and replaced MetroCard’s

Maintained, logged, and troubleshooted students’ laptops for maintenance and repairs

Assisted with breakfast and lunch cafeteria duty

Assisted with student’s dismissals to ensure a safe and orderly exit

Reception administrative duties.

Vaccination New York/Department of Health – New York, NY January 2021 – July 2022

Patient Registration Specialist (contract)

Greeted and registered patients for covid 19 vaccination

Provided registration packets and consent forms to patient as they arrived for their vaccination appointment

Serviced over 2,000 patients per day, entered vaccine lot numbers, accurate countermeasure, and patient information into the CDMS database

Assisted with the flow control of patients by directing them to waiting areas

Complied with CDC guidelines

Maximus – New York, NY August 2019 – November 2019

Sr. Facilities Coordinator

Registered incoming visitors through the Angus postal

Created building and floor access I.D’s for new employee’s

Organized office moves

Provided daily quality check around the office

Ordered and stocked pantry daily

Ordered and distributed office supplies to staff

Logged incoming packages.

Communicated with Human capital department daily

Richard Leed’s International – New York, NY October 2009 – December 2018

Facilities Operations Coordinator/Executive Assistant

Managed, supervised and delegated daily assignments for office service facility staff of 3

Coordinated and maintained records for staff, company's blueprints/space management of office space, updated phones list and floor plans, managed accounts payable and receivable for company corporate credit cards and office keys

Organized book keeping, travel arrangement and calendar scheduling for CEO and senior management.

Created and modified various documents using Microsoft Office

Installed, Added, Moved and Changed for company’s clients

Purchased and maintained inventory of office supplies and equipment that was leased throughout the office

Reviewed, reconciled, and submitted vendor invoices and issued purchase orders

Managed and provided mail distribution for offsite locations

Managed Company's supplies, inventory and analyzed and negotiated vendor contracts

Ordered and coordinated delivery of service supplies and food orders for each department

Added postage money to the Pitney Bowes postage machine

Posted upcoming events on assigned floors near common areas

Maintained and provided access to utilities room, desk draw keys, file draw keys and office door keys, Provided Security access cards and prepared authorized I.D. materials for employees

Reviewed and analyzed invoices, bills, receipts and budget with office Director and Company's President

Assisted with A.V. operated, maintained, and repaired equipment used to enhance live events, such as microphones, video recorders, projectors, lighting and sound mixing equipment

Recorded meetings and presentations with video cameras, operate spotlights, adjusted amplifiers, coordinated graphics used in displays and provided technical support for teleconferences, webinars, and distance-learning classes.

Edited, copied, and stored videotapes and DVDs, tracked inventory of equipment, and ordered and replaced supplies

Filed, scanned converted documents to PDF and archived legal documents on and offsite

Sterling National Bank – New York, NY May 2008 – June 2009

Officer Services Coordinator

Mailroom/messenger management with administrative assistant duties

Facilities management for entire office operation. I.M.A.C (Installed, Add, Moved, and Changed)

Reviewed, reconciled, and submitted vendor invoices and issued purchase orders

Controlled accurate annual budget reports for department managers

Coordinated outgoing shipments with courier (USPS, UPS, FED EX, and DHL)

Maintained and organized the mailroom center to be clean, safe neat, and hazard free

Created and used manifest system for package and mail distribution

Maintained shipping records, providing tracking or shipping history information to clients on request. Added insurance to outgoing packages

Reception administrative duties

EDUCATION

Touro College – New York, NY June 2005

Bachelor of Science in Data Communication and Information Systems in Business Management

SKILLS

QuickBooks, Microsoft Office (Word, Excel, Outlook), Google suites, OSHA 30, Technical Support, Facilities Management and Maintenance, Scheduling, Vendor Management, Blueprint Reading, Procurement, call center administrator, Maximo 7.6 and 8.0, Infor, Angus, Yardi, Asset management, Kofax, HVAC, BMS systems, Calendar management, CPR certified. Asset management dashboard and Building management systems

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