Accounts Payable Financial Controls
Resume:
NANYONJO MARY
**************@*****.***
Professional Summary
Dedicated and results-oriented accounting professional with over 6 years of experience specializing in financial controls, reporting, compliance, and enhancing operational efficiency. Proven track record in managing and improving financial processes to ensure accuracy and adherence to regulatory standards. Seeking to leverage strong analytical skills and expertise in financial management to contribute effectively as an Assistant Accountant in a dynamic organization.
Accounts Payable officer
Extreme Adventure Park.
January 2024 to date
Invoice Processing: Reviewing and verifying incoming invoices for accuracy, appropriate approvals, and proper coding before entering them into the system for payment processing.
Payment Management: Ensuring timely payments to vendors and suppliers to maintain good relationships and avoid late fees or service disruptions.
Vendor Reconciliation: Regularly reconciling vendor accounts to ensure payments match invoices and resolving discrepancies or disputes with suppliers.
Expense Tracking: Monitoring and recording all outgoing payments related to supplies, utilities, services, and other operational costs to ensure that expenses align with the budget.
Purchase Order Management: Matching purchase orders with invoices and goods received to ensure accuracy and verify that services or goods have been delivered before payment is made.
Internal Controls Compliance: Ensuring that all payments follow the organization’s internal control procedures, including approval hierarchies and financial policies.
Communication with Vendors: Acting as the main point of contact with suppliers and service providers, addressing queries, resolving payment issues, and maintaining strong relationships.
Cash Flow Management: Monitoring the timing of payments to help maintain a healthy cash flow for the business, ensuring that there are sufficient funds to cover operational costs.
Record Keeping and Filing: Maintaining organized and accurate records of invoices, payments, and correspondence for auditing and reporting purposes.
Tax Compliance: Assisting with tax reporting by ensuring that invoices are processed with the appropriate tax codes and that any required tax documentation, such as withholding tax certificates, is properly filed.
Collaboration with Other Departments: Working closely with departments such as purchasing, food and beverage, and housekeeping to ensure that goods and services are accurately billed and properly paid for.
Vendor Account Setup and Maintenance: Setting up and maintaining vendor records in the accounting system, including contact information, payment terms, and banking details.
Assistant Accountant
Paper toils Ltd
January 2018 - January 2024
Roles undertaken.
Financial Controls and Compliance
oImplemented and maintained rigorous financial controls through regular process reviews and staff training.
oEnsured accuracy and timeliness of transactional accounting processes.
oManaged relationships with external auditors to facilitate smooth audit processes.
Financial Reporting and Analysis
oProvided insightful analysis of management accounts and prepared year-end financial statements adhering to accounting standards.
oLed the formulation of strategic plans, annual budgets, and periodic forecasts to align financial strategies with organizational goals.
Operational Efficiency and Management
oMonitored and reported on key performance indicators (KPIs), interpreting results to drive business performance improvements.
oConducted balance sheet reconciliations and managed cash flow effectively.
Financial Documentation and Compliance
oAudited financial documents and procedures, reconciled bank statements, and calculated tax payments to ensure compliance with regulatory requirements.
oManaged balance sheets and profit/loss statements to provide accurate financial snapshots for decision-making.
Resource and Cost Management
oOversaw cost accounting processes, ensuring effective resource planning, cost estimation, and budget control.
oMaintained accurate general ledger entries and ensured integrity of financial data for informed decision-making.
Systems and Process Improvement
oContributed to the development and enhancement of accounting systems, programs, and procedures to optimize efficiency and accuracy.
oImplemented ERP system for fixed asset management, ensuring comprehensive and meaningful asset register entries.
Additional Responsibilities
oMonitored payable functions, including business transaction calculations, invoice processing, and financial data verification.
oManaged petty cash operations, maintaining accurate records and preparing financial reports.
Reporting and Budgeting
oPrepared quarterly, semi-annual, and annual financial reports, providing detailed insights and recommendations to management.
oTracked payables and managed budget allocations through rigorous monitoring of the general ledger.
Accounts Assistant and Administrator
Excel Energy
April 2017 to December 2017
Processed a high volume of company documentation, including invoices and payment checks, ensuring accuracy and adherence to financial policies.
Managed administrative tasks such as filing, requisition processing, and office supply management, contributing to streamlined operations.
Expertly completed payroll entries in the general ledger, meticulously verifying data to maintain financial accuracy.
Conducted thorough analysis of QuickBooks data to identify discrepancies and discrepancies, proactively resolving issues to ensure precise financial reporting.
Prepared detailed invoices, expense reports, and payment memos, maintaining comprehensive documentation for auditing purposes.
Volunteer in the Cash Office
Lugazi Municipal Council
June 2016 to May 2017
Assisted in the day-to-day operations of the cash office, handling tasks such as writing and processing trade licenses with attention to regulatory requirements.
Generated and issued receipts for cash deposits, ensuring transparency and accuracy in financial transactions.
Managed distribution of tax assessment notices to taxpayers, maintaining compliance with municipal regulations.
Actively participated in revenue mobilization efforts in the field, contributing to increased municipal revenue collection.
Prepared and documented journal vouchers, accurately recording financial transactions and maintaining audit trails.
Professional Skills:
Senior Management Experience: Successfully managed teams at a senior level for 6 years, demonstrating leadership and strategic oversight.
Financial Process Improvement: Implemented enhancements to financial processes and controls, optimizing efficiency and accuracy.
Participation in Management Meetings: Actively contributed to monthly management meetings, providing financial insights and strategic recommendations.
Financial Impact Assessment: Evaluated the financial implications of new business ventures, facilitating informed decision-making.
Accounting Systems Proficiency: Possess excellent working knowledge of various accounting systems, enhancing financial reporting and analysis capabilities.
Change Management: Skilled in influencing and driving change initiatives, ensuring successful implementation across organizational levels.
Accuracy and Attention to Detail: Maintained a high level of accuracy in financial reporting and analysis, ensuring compliance and reliability.
Query Resolution: Proficient in resolving financial and accounting queries promptly and accurately, fostering client and stakeholder satisfaction.
Staff Training and Management: Ability to train and manage staff effectively, promoting professional development and team cohesion.
Independent Work: Demonstrated ability to work autonomously with minimal supervision, achieving organizational goals efficiently.
Financial Analysis: Strong skills in financial analysis, utilizing data-driven insights to support strategic decision-making.
Communication Skills: Effective communicator, both verbally and in writing, facilitating clear and concise information exchange.
Organizational and Stress Management: Strong organizational skills with a proven ability to manage multiple priorities and deadlines effectively.
Software Proficiency: Proficient in Microsoft Office Suite, particularly Excel, for financial modeling, analysis, and reporting.
Professional Certifications:
Certified Public Accountant (CPA) - Level 2 (Currently pursuing)
Certificate in Fraud Awareness Training
Education
Bachelor’s degree in science in accounting -2012-2015
Makerere University Business School, Kampala, Uganda
Advanced Level Certificate (A Level)-2010-2011
Our Lady of Africa Namilyango, Kampala, Uganda
Uganda Certificate of Education (O Level) -2006-2009
St. John's Secondary School, Mukono, Uganda
References
Mr. Sserwanga Isaac
Maintenance Personnel
Coca-Cola Beverages
Phone: +256-***-****** / +256-***-******
Mr. Wagabone Michael
Senior and Tax Accountant
Paper Toils (U) Ltd
Phone: +256-***-******
Ms. Ndagire Juliet
Accountant
Lugazi Municipal
Phone: +256-***-******
Declaration:
I hereby declare that the information provided above is true and accurate to the best of my knowledge. I understand that any misrepresentation or omission may lead to disqualification from consideration for employment. I authorize the verification of any and all information listed herein.
Date:10/7/2024
Signature:
nanyonjo mary
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