Executive Assistant

Ashley Fahey, Executive Assistant

San Jose, CA, 408-***-****, *************@*****.***

SUMMARY Dynamic Executive Assistant with over 8 years of experience supporting C- level executives in fast-paced tech environments. Skilled in complex calendar management, travel coordination, and confidential correspondence, with a proven track record of enhancing administrative workflows. Successfully implemented tools that increased efficiency and optimized operations. Adept at building strong relationships with stakeholders and anticipating executive needs. Committed to adding value to Rivian and Volkswagen Group Technologies through a proactive and organized approach to support executive leadership.

WORK EXPERIENCE

04/2022 – 01/2025 Executive Assistant / Office Manager, Contrast Security Pleasanton, USA Delivered comprehensive executive support to the CEO/CFO, including meticulous calendar management, strategic meeting coordination, and efficient travel arrangements.

Acted as a pivotal liaison between executives and both internal and external stakeholders.

Managed the preparation and follow-ups for board and leadership meetings to ensure alignment and accountability.

Instituted tools and streamlined processes that significantly enhanced administrative workflows, reducing operational inefficiencies. Handled confidential correspondence with discretion, ensuring timely execution of executive priorities.

06/2016 – 10/2020 Executive Assistant / Office Manager, CloudCar Santa Clara, USA Facilitated the CEO's agenda by optimizing the calendar, preparing for meetings, and coordinating travel logistics.

Engineered a Confluence database that efficiently managed corporate NDAs and contracts.

Orchestrated office relocations and trade show exhibits, ensuring seamless transitions and operations.

Revamped expense management by implementing Expensify, streamlining international reporting processes.

Oversaw partnerships with corporate vendors, event planning, and the efficient operation of facilities.

06/2010 – 05/2016 Senior Administrative Assistant / Office Manager, Silicon Valley Foundation

Campbell, USA

Administered comprehensive support to the CEO, including meticulous file management and fostering client interactions.

Managed office inventory, billing/invoicing, and streamlined candidate onboarding processes.

Oversaw a corporate program in Los Angeles, traveling as required for audits and meetings.

Effectively resolved customer issues and complaints, maintaining high satisfaction levels.

07/2007 – 06/2010 Administrative Assistant, Bo Enterprises Los Gatos, USA Scheduled and prioritized daily routes for installers, addressing urgent requests with efficiency.

Scrutinized and organized installer and customer paperwork to ensure accuracy.

Managed customer appointments, addressed complaints, and maintained corporate vehicle logs diligently.

EDUCATION

08/2001 – 06/2005 Santa Teresa High School

Diploma

San Jose, USA

SKILLS Executive Calendar & Email

Management

Board & Investor Relations

High-Stakes Meeting Coordination International & Domestic Travel Management

Special Projects & Strategic

Initiatives

Corporate Communications &

Presentation Development

Confidential Document Management Process Optimization & Workflow Improvement

Google Workspace Microsoft Office Suite

Slack Zoom

Confluence Expensify

Concur Bill.com

Proactive Highly skilled

Strategic business support Agility

Discretion Exceptional communication

Contact this candidate