Level Iii Contract Specialist
Resume:
LINDA RAY COLEMAN
EXPERIENCE SUMMARY:
Skilled and experienced Government Contract Specialist has broad experience with all types of government contracts including FFP, T&M, ID/IQ Contracts, and GSA Schedule Contracts. Possesses exceptional skills with researching laws and regulations as they pertain to governmental contracts. Has Bachelor’s degrees in Criminal Justice/Corrections with a minor in Military Science. DAWIA Level III and FAC-C Level III Certifications and more than twenty-five years of Government Contract Specialist/Analyst experience.
EDUCATION:
Bachelor of Science Degree (BS) – Criminal Justice, Jackson State University, Aug 1981
Graduate of Mechanicsburg Naval Acquisition Intern School, Mechanicsburg, PA Mar-Apr 1998-2000.
CERTIFICATIONS: DAWIA Level III and FAC-C Level III Certifications
SECURITY CLEARANCE: Public Trust Active
EXPERIENCE DETAILS:
OLD HARBOR THREE SAINTS BAY COMPANY
Manassas, VA
Senior Acquisition Analyst
Nov 2022 – Present
Responsibilities:
•Prepares Acquisition Planning, Tracking and Reporting.
•Assists in monitoring the timely completion of acquisition packages, entering
•Acquisition data (e.g., description of the acquisition, milestones and status) into SharePoint of projected acquisitions, facilitating and participating in weekly reviews (twice a week), and providing advice and guidance about tools and methods to facilitate accurate and timely acquisition tracking and reporting.
•Processes Acquisition Analysis and Improvement.
•Provides advice and recommendations on changes to existing acquisition policies
•And procedures to meet federal and Treasury regulations and to ensure efficient and effective acquisition activities.
•Assists in preparing Acquisition Package Development.
•Assists Program Offices (e.g., CORs, acquisition project managers (APMs),
•program/project managers (PMs) and technical points of contact (TPOCs) in the
•development and preparation of all documentation needed for a complete acquisition package to be submitted to Procurement.
•Assists in development and preparation of pre-award Performance Work
•Statements (PWSs) Statements of Work (SOWs), Statements of Objective (SOO) and other requirements documents.
•Performs or conducts Market Research and Market Surveys.
•Assists in conducting market research to identify potential sources and contract
vehicles.
•Prepares Estimating and Pricing Information.
•Prepares and assists with Independent Government Cost Estimates (IGCEs).
•Assists in development and preparation of acquisition plans, including
Approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestone schedule, etc.
•Assists with drafting Limited Competition Justification forms; Justification for
Other Than Full and Open Competition (JOFOC); Limited Sources Justification
(LSJ); Justification and Approval for Subpart 13.5 Sole Source (including Brand
Name) Acquisitions and Justification for an Exception to Fair Opportunity
(JEFO).
•Provides advice and assistance in developing justifications to support other than
full and open competition, including approaches, options, strategies, risks, contracting methods, impact on small business, etc.
•Assists and prepares Technical Evaluation Plans and Source Selection Plans.
•Assists in the development and preparation of evaluation criteria, technical
evaluation plans and source selection plans.
•Prepares Determinations and Findings (D&Fs).
•Assists in the development and preparation of technical narrative supporting the
CO’s D&Fs for actions such as single awards vs multiple awards, contract scope
increases, performance periods greater than five (5) years, etc.
•Assists with proposal development, if necessary.
•Assists with development of timely contractor evaluations.
•Develops and processes request for funding for shopping carts for IT
products/services.
•Supports contract closeout activities and documentation.
•Performs other duties as assigned.
VTG DEFENSE
Chantilly, VA
Senior Acquisition Analyst
Jul 2022 – Nov 2022
Responsibilities:
•Supported the Program Office in identifying the requirement documents details.
•Reviewed requirement documents with the Program Offices for requirement validation and clarity.
•Participated in pre-proposal conferences as necessary, and obtain input from technical officials prior to preparation of the solicitation.
•Supported the Program Offices in the preparation of pre-solicitation documentation through collaboration with the responsible contracting officer.
•Prepared the following pre-solicitation documents to include but are not limited to the Acquisition Plan (AP), Independent Government Cost Estimates (IGCE), Market Research, Sole Source documents, Statement of Work (SOW), Statement of Objectives (SOOs), Performance Work Statement (PWS), Quality Assurance Surveillance Plan (QASP), Evaluation Criteria, Justification & Approvals (J&As), and Limited Source Justifications (LSJs).
•Provided support to Program Office as an advisor to the source selection team (SET) in reviewing proposals and supporting evaluation activities.
•Supported the Program Office in tracking and providing status of procurement activities.
•Provided knowledge sharing sessions in support of Acquisition Management Division which includes group/one-on-one sessions and on-site and/or via video-teleconference addressing all aspects of the acquisition lifecycle.
•Provided recommendations and support implementation of process improvements/efficiencies within FRTIB acquisition and contracting processes.
SAWDEY SOLUTION SERVICES, Inc.
Beavercreek, OH
Mid-Level Acquisition Analyst
Jun 2020 – Jul 2022
Responsibilities:
•Prepared Acquisition Planning, Tracking and Reporting.
•Assisted in monitoring the timely completion of acquisition packages, entering
Acquisition data (e.g., description of the acquisition, milestones and status) into SharePoint of projected acquisitions, facilitating and participating in weekly reviews (twice a week), and providing advice and guidance about tools and methods to facilitate accurate and timely acquisition tracking and reporting.
•Processed Acquisition Analysis and Improvement.
•Provided advice and recommendations on changes to existing acquisition policies
And procedures to meet federal and Treasury regulations and to ensure efficient and effective acquisition activities.
•Assisted in preparing Acquisition Package Development.
•Assisted Program Offices (e.g., CORs, acquisition project managers (APMs),
program/project managers (PMs) and technical points of contact (TPOCs) in the
development and preparation of all documentation needed for a complete acquisition package to be submitted to Procurement.
•Assisted in development and preparation of pre-award Performance Work
Statements (PWSs) Statements of Work (SOWs), Statements of Objective (SOO) and other requirements documents.
•Performed or conducts Market Research and Market Surveys.
•Assists in conducting market research to identify potential sources and contract vehicles.
•Prepared Estimating and Pricing Information.
•Prepared and assists with Independent Government Cost Estimates (IGCEs).
•Assisted in development and preparation of acquisition plans, including approaches, options, strategies, risks, contracting methods, competition, sources, cost, milestone schedule, etc.
•Processed Other than Full and Open Competition.
•Provided advice and assistance in developing justifications to support other than full and open competition, including approaches, options, strategies, risks, contracting methods, impact on small business, etc.
•Assisted and prepared Technical Evaluation Plans and Source Selection Plans.
•Assisted in the development and preparation of evaluation criteria, technical evaluation plans and source selection plans.
•Prepared Determinations and Findings (D&Fs).
•Assisted in the development and preparation of technical narrative supporting the CO’s D&Fs for actions such as single awards vs multiple awards, contract scope increases, performance periods greater than five (5) years, etc.
•Assisted with proposal development, if necessary.
•Performed other duties as assigned.
BTL TECHNOLOGIES INC.
San Antonio, TX 78217
Senior Contract Specialist
Jun 2019 - Aug 2019
Provided acquisition support services as a Senior Contract Specialist to assist the Office of Contract’s Management (OCM) in all pre-award and post-award contractual activities to include researching, analyzing, and reviewing applicable regulations, departmental policies and created procurement instruments.
Executed simple to highly complex firm-fixed price and cost-reimbursement contract types.
Provided advice and recommendations as deemed appropriate and necessary to support the CO’s decision-making process.
Assisted the CO in conducting strategic requirements review, acquisition strategy development, Request for Proposal development in performing other related procurement tasks.
Assisted the CO in review of requirements documents submitted to determine adequacy and sufficiency for recommendations to the CO to accept or reject documents.
Participated in meetings to include post-award conferences, periodic progress reviews, acquisition planning and other meetings as required.
Assisted the CO in preparing solicitations, acquisition plans, source selection plans, and other documents required.
Supported the CO in assisting customers with the development and preparation of requirements documents to include PWS/SOW, technical evaluation factors and performance plans.
Completed and handled all contract files.
Supported the CO in source selections to assist with signing Organization Conflicts of Interest (COI) and Non-Disclosure Agreement (NDAs).
Prepared modifications for various contractual actions to include purchase/delivery/task orders, blanket purchase agreements, and indefinite delivery contracts.
Administered and/or closed-out Government contractual vehicles.
Communicated effectively both orally and in writing through telephone conferences and emails correspondence.
Filed electronic documentations and create procurement actions for contracts, Task Orders, Delivery Orders and Modifications for contract execution.
Utilized Acquisition Management System (AMS) to process procurement action via DOL’s contracting writing system; Generated procurement reports via Federal Procurement Data System-Next Generation (FPDS-NG), Contract reporting system.
Applied all the Federal Acquisition Regulations (FAR), Department of Labor Regulations, procurement policies and regulations to assigned contracting actions.
Ensured quality and timeliness for all assigned procurements to include Task Orders and Delivery Orders.
Ensured all assigned procurements were conducted within the procurement action lead times (PALT) established by DOL.
DEPARTMENT OF DEFENSE EDUCATION ACTIVITY, FACILITIES PROCUREMENT DIVISION (DODEA)
Alexandria, VA 22350
Contract Specialist
May 2018 - Jun 2019
Responsibilities:
Served as a Rehired Annuitant Contract Specialist for Department of Defense Education Activity (DoDEA) and Facilities Procurement Division Europe Schools East and West Germany.
Applied all the Federal Acquisition Regulations (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and procurement policies and regulations to assigned contracting actions.
Ensured quality and timeliness for all assigned procurements to include Contracts, Purchase Orders, Task and Delivery Orders.
Ensured all assigned procurements are conducted within the procurement action lead times (PALT) established by DoDEA.
Ensured full compliance for all assigned procurements of strategic procurement performance aspects to include timely and accurate submission of Contract Action Reports (CARs) in accordance with FAR 4.6 and DFARS 204.6, timely contract closeouts in accordance with FAR 4.804 and DFARS 204.804.
Ensured all assigned contractual purchase requests (PRs) are received, reviewed and recorded for immediate customer feedback and workload assigned.
Reviewed all weekly Work in Process (WIP) reports for all assigned work.
Engaged in regular customer interactions to include communicate with customers (DoDEA Europe Schools East and West) for assigned actions regarding the quality of their PRs, new requirements, deadlines for procurement submissions.
Performed market research for all new requirements in accordance with FAR 10 and DFARS 210
Developed procurement objectives for requirements to ensure full compliance with the competition requirements and goals of FAR 6 and DFARS 206.
Prepared Determinations and Findings (D&Fs) and Justifications and Approvals (J&As) required in FAR 6.3 and DFARS 206.3.
Developed source selection strategies for all requirements to ensure that the source selection policies of the method of procurement were being utilized.
Prepared the solicitation and contractual vehicle to ensure full compliance with all FAR and DFARS sections for selection of the appropriate clauses and provisions.
Responsible for releasing the solicitation at Federal Business Opportunities (FBO) and GSA ebuy in accordance with FAR 8.4.
Analyzed contractor proposals received in response to a solicitation to include convening the technical review team and providing full instructions and oversight.
Conducted complete and thorough analysis of the contractors’ past performance information and conducting a complete analysis of the contractors’ proposed use of small businesses and subcontracting plan when applicable.
Negotiated with offers within the branch when negotiations (or discussions) are required.
Plans and conducts post-award conferences to ensure compliance with and full understanding of contractual requirements.
Performed contract administration such as issuing contract modifications and option requirements in accordance with FAR 17.2 and DFARS 217.2.
Issued task or delivery orders in accordance with the ordering procedures in the contract and the requirements of FAR 16.505 and DFARS 216.505.
Performed contract closeout in accordance with FAR 4.804 and DFARS 204.804.
Ensured that all applicable policies are read and comprehended on a regular basis and that the DAWIA requirements for continuous learning are met or exceeded.
Assisted as required in preparing for executing, evaluating and determining proper actions and responses to the Procurement Management Review (PMR) findings and recommendations.
Attended all required Advanced Acquisition Review Boards (AARB) or Services Requirements Review Boards (SRRBs) for all assigned procurement actions.
Operated all procurement eBusiness systems proficiently to include Standard Procurement System (SPS) Desktop Defense (PD2) contract writing systems, Federal Business Opportunities (FBO or FedBizOpps), Federal Procurement Data System- Next Generation (FPDS-NG), System for Award Management (SAM), Contractor Performance Assessment Reporting System (CPARS), Past Performance Information Retrieval System (PPIRS), Contracting Officer Representative Tracking (CORT) Tool, invoice, Receipt, Acceptance, and Property Transfer (IRAPT), Electronic Document Access (EDA, Federal Awardee Performance Integrity and Information System (FAPIIS),
DEPARTMENT OF VETERAN AFFAIRS, STRATEGIC ACQUISITION CENTER (SAC)
Fredericksburg, VA 22408
Contract Specialist
Jan 2012 – Mar 2017
Responsibilities:
Managed and administered pre-award, award, post-award (administration), and termination actions on various contracts to include simplified to complex high-dollar value and unique procurement.
Served as a business partner by providing responsive and valuable service, consistently communicates to customers, maintains the highest levels of responsiveness throughout the requisition process and provides accurate, relevant, and timely feedback on progressively more complex requisition/requirement packages with minimal supervision.
Procured major types of medical equipment/supplies and services.
Proactively served as the business advisor by communicating procurement status, revolving procurement issues, and collaborating with customers as well as with other stakeholders when appropriate.
Reviewed requisition packages and correctly determined whether packages were complete.
Accurately analyzed package deficiencies.
Complied with Office of Acquisition Operations (OAO) procedures for e-mail notification to customer point of contract (POC) advising that package is complete in accordance with OAO standards.
Notified customer POC of deficiencies and establishes due date for revision.
Prepared awards for veteran-owned small businesses, service-disabled veteran-owned small businesses, HUB Zone small businesses, and other socioeconomic categories under FAR 19.
Prepared acquisition packages based on requisitions and corresponding statement of work (SOW) or specifications and ensures legal/regulatory and contractual aspects are covered.
Established and maintained milestones leading to contract award.
Accurately identified and communicated any issues to the Contracting Officer in an appropriate and timely manner.
Responsible for releasing solicitation at Federal Business Opportunities (FBO) and GSA ebuy in accordance with FAR 8.4.
Assisted with market research and defines optimum method and type of procurement
Assisted in preparing acquisition plans, formal or informal source selection plans
Prepared solicitations and contracts without substantive rewrite for accuracy; Processed packages within accepted lead times.
Updated properly adjusted milestone plans and incorporates acquisition changes in Electronic Contract Management System (eCMS).
Notified supervisor and customer POC when timeline shifts due to circumstances beyond employee control and negotiates adjustments to milestones.
Entered accurate data into eCMS and submits FPDS-NG contract action reports (CAR) to the Contracting Officer with the award file.
Transmitted reports to FPDS-NG within 48 hours of award; Assists in planning and actively participates in official meetings such as kickoff meetings, planning sessions and CRBs for new requirements.
Initiated and managed all contract actions in Electronic Contract Management System (eCMS), which is VA’s contract writing system; Demonstrates proficiency in providing accurate and actionable solutions to problems and issues that arise during the contract administration process for generally on-complex contracts.
Conducted post-award meetings and/or conferences, closes out completed contracts in accordance with closeout procedures in FAR Subpart 4.8.
Ensured that CPARS registration forms are submitted to the CPARS Focal Point within 15 business days of contract award in accordance with policy.
Completed annual past performance evaluations in CPARS in accordance with FAR 42 within 120 days of the end of the completion of the evaluation period.
Reviewed CPAR to ensure the evaluations submitted to the Reviewing Official contain narratives consistent with the rating and do not contain inaccurate information.
ARMY NATIONAL GUARD BUREAU, ACQUISITION DEPARTMENT (NGB-AQ)
Arlington, VA
Contract Specialist
Dec 2010 – Feb 2012
Responsibilities:
Served as an appointed and warranted Contracting Officer for DoD contracting support for Systems and IT Branch to the National Guard Bureau (NGB).
Awarded and administered IT, services and supply type contracts.
Managed IT, services and supply type contracts and awarded over 67 contract actions valued at over $11,832,828.55.
Awarded and administered FFP IDIQ type contracts to include simplified purchases for IT support to EEO support.
Assisted in the execution of procurements relating to supplies and services commensurate with Branch Chief Goals and objectives.
Procured products and services from a variety of DoD contracts to include: General Services Administration (GSA), Computer Hardware Enterprise Software and Solutions (CHESS), and Solutions for Enterprise-Wide Procurement (SEWP).
Released solicitations (RFPs/RFQs) at Federal Business Opportunities (FBO) and GSA ebuy in accordance with FAR 8.4.
Interpreted Federal Acquisition Regulations, Defense Federal Acquisition Regulations, and Agency Supplements, and Internal Policies.
Prepared Limited Sources Justifications, Determination and Findings, Formal and Informal Source Selection Plans, Acquisition Plans and Market Research Documents in accordance with mandatory federal regulations.
DEFENSE ENERGY SUPPORT CENTER
Fort Belvoir, VA
Contract Specialist
Jun 2009 – Dec 2010
Responsibilities:
Served as a Supervisory Contract Specialist responsible for pre-award and post-award functions involving highly specialized procurements of bulk fuels requirements and crude oil procurements.
Managed and supervised 4 direct report employees as a Branch Chief in the bulk fuel department.
Organized centralized acquisitions for complex bulk fuel source supply contracts for worldwide military requirements.
Awarded Bulk Fuel contracts valued at approximately 2.0 to 4.0 billion dollars annually to include the sale of excess petroleum products to the petroleum industry as authorized by 10 U.S.C. 2404 (d).
Administered programmed and non-programmed procurements assigned for effective, efficient, and economical conduct of all phases of the procurement cycle, including initial planning, offer negotiation, contract award, contract administration and final contract closeout.
Maintained a working knowledge of the petroleum market, worldwide petroleum distribution system, product specifications, and quality systems for petroleum products
Utilized Federal Acquisition Regulation (FAR), Department of Defense FAR Supplement, laws, Executive Orders, Defense Energy Procurement Instructions (DEPI), policies and procedures as they relate to energy logistics, including supply and distribution, quality, legal and comptroller functions.
Supervised and developed a full range of personnel management functions for a staff of four employees in various grades from GS-07 - GS-13.
Managed Synthetic Bulk Fuels Programs as well as associated supplemental solicitations, Lubricating Oils, and FSII.
Negotiated, awarded, and administered contracts in support of domestic bulk fuel customers, which included the responsibilities of a Procurement Contracting Officer (PCO), Administrative Contracting Officer (ACO) and a Termination Contracting Officer (TCO).
DEFENSE LOGISTICS AGENCY (DLA) CONTRACTING OFFICE
Fort Belvoir, VA
Contract Specialist
Aug 2007 – Jun 2009
Responsibilities:
Awarded and administered 1,007 contract actions valued at $143,350,311.82 annually.
Awarded and administered contract types to include time-and-materials to simplified purchases for IT support to EEO support.
Prepared solicitation documents developed and incorporated special clauses, terms and conditions required by FAR and other regulations.
Conducted pre-solicitation pre-proposal conferences to afford industry an opportunity to ask questions, to express concerns relating to the requirement, and to offer suggestions that may affect the overall acquisition strategy.
Ensured acquisition plans met full compliance with contracting regulations and related DoD standards.
Establishes long-term contractual support for major information and logistics systems that are critical and urgently required to fulfill the DLA/DoD mission and maintain military readiness.
Developed justifications for sole source and other required clearances and prepared documentation.
Coordinated extensively with DLA HQ and other DLA Supply Centers and military customers in order to implement the corporate contracts.
Developed unique contract clauses to protect the Government’s interest and to provide incentive to the contractor to manage various types of services for DLA.
Maintained full contract responsibility for contract administration and price and cost analysis.
Collaborated with the Contracting Officer (Technical) Representatives (COR/COTR) in the administration of the contracts.
Organized meetings with contractors and serving as the spokesperson for the Government
Terminated contracts for the convenience of the Government or default by the contractor and coordinated with the program office.
Prepared justification for other than full and open competition for approval by Senior Acquisition Officials.
Conducted negotiation to consummate award actions with responsible contractors and concluded negotiations to ensure that the government's requirements are obtained at a fair and reasonable price and within the required timeframes scheduled.
Determined contractor responsibility for award based on services capability, previous performance record, and other indicators of ability to perform.
Prepares and coordinates non-responsibility and unacceptable proposal determinations
Coordinated with small business specialist.
US ARMY CONTRACTING AGENCY
Arlington, VA
Contract Specialist
Jun 2006 – Aug 2007
Responsibilities:
Negotiated, awarded and administered commercial activities/installation-wide contracts or complex/master contracts for supplies, services, ADP, and equipment.
Provided advice and assistance to representative of other activities ensuring that the development of contractual and legally sufficient statements of work, surveillance plans are completed.
Planned, developed and issued solicitations for contracting requirements including such services as consolidated contracts, complex, unique, third-party financing, franchise, specified command requirements, environmentally sensitive services.
Developed and submitted RFQs and RFPs within established time frames.
Determined validity and degree of completeness in the statement of work and specification by conducting market research and site visits.
Determined method of procurement (sealed bidding or negotiated) and contract type (firm fixed price or cost reimbursement) to be used.
Developed required determinations and findings, reports and reporting requirements, security requirements, checklists, standard and special contract clauses, evaluation criteria.
Advised management, contracting officers and customers on matters pertaining to contracting policies and procedures.
Developed guidance materials to explain regulatory importance for Acquisition Reform Initiatives such as market research, past performance, and performance-based statement of work.
NNSY SUPSHIP PORTSMOUTH
Portsmouth, VA
Contract Specialist
Apr 2003 – Jun 2006
Responsibilities:
Managed and coordinated in an effectively and timely manner, solicitation and contractual phases.
Disseminated information between higher management, SUPSHIP departments, customers, other agencies and contractors.
Monitored Solicitations/contract provisions to keep aware of ongoing problems or issues
Gathered and evaluated information necessary for decision making, proposing solutions, and initiating appropriate action to follow through to completion.
Maintained a consistent level of professional courtesy and ethics in all business dealings, both within and outside of SUPSHIP.
Accurately processed all oral and written work products including computer data
Performed proactive contract administration functions such as identifying problems, ensuring availability of funds prior to the authorization of work.
Resolved disputes as quickly as possible to minimize impact and assured that the Government's rights are not jeopardized by untimely or lack of appropriate action
Finalized payments to contractors in accordance with requirements of Prompt Payment Act.
Scheduled procurement actions, in a timely manner, such as preparing synopsis and developing and completing solicitation to support customer requirements in full compliance with regulatory requirements.
Issued amendments to incorporate necessary changes or additions and receipt handling of all evaluation of contractor proposals.
FLEET AND INDUSTRIAL SUPPLY CENTER – NORFOLK
Norfolk, VA
Contract Specialist
Mar 1998 – Mar 2003
Responsibilities:
Administered pre-award activities related to the rental, leasing, and purchase of commercial services and items requiring negotiated or simplified procedures.
Provided timely and economical procurement of complex services, supplies, and equipment via informal and formal open market methods.
Acquired services, supplies, and equipment by means of purchase orders, delivery orders, Electronic Data Interchange (EDI), and Blanket Purchase Agreements, with the use of IMPAC purchase card.
Reviewed purchase request to ensure that there are no problems or discrepancies that would affect the procurement process.
Utilized small purchase procedures to prepare purchase orders.
Prepared Request for Quotations, Request for Proposals, contract awards, modifications and contract administration.
Determined suitable method of acquisition and solicitation.
Prepared pre-solicitation documentation, such as acquisition plans, synopsis to submit to FEDBIZOPPS, both manually and electronically and GSA ebuy in accordance with FAR 8.4.
Prepared DD Form 2579 (Small Business Coordination Form) and the bidders mailing list and other related pre-solicitation requirements in accordance with the established milestones.
Prepared and issued solicitations to acquire such items as complex services, supplies, and equipment.
Prepared amendments to solicitation to include changes, additions or corrections
Conducted bid openings in accordance with the proper procedures.
Performed cost and price analysis on contractor’s proposals to ensure they meet the requirements and specifications set forth in the solicitation.
Recommended award based on best value at a fair and reasonable price to the lowest offeror.
Analyzed offers/
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