Human Resources Administrative Assistant
Resume:
Charlotte Cates
Enterprise, MS *****
601-***-**** ******.**.**@*****.***
OBJECTIVE
Seeking the opportunity to work for a company where my 16 years of professional Human Resources and Administrative Assistant experience will enable the company to excel in the interviewing, hiring, orientation and the continuation of employee training to ensure all mandatory requirements are met.
EXPERIENCE
Anderson Regional Medical Center- Switchboard Operator-
November, 2021 – present 7PM – 7AM Friday/Saturday/Sunday
Answer and direct all incoming calls, Announce Emergency Codes.
Complete On call list for the following day.
MTC/East Ms Correctional Facility
Human Resource Assistant June 14, 2021 – Nov,2021
Reports to the human resources manager. Performs a variety of clerical and administrative duties related to human resources administration in compliance with federal, state and local laws. Management & Training Corporation (MTC) and Mississippi Department of Corrections directives.
Perform necessary clerical functions for the HR office.
Maintain up-to-date personnel files.
Maintain accurate weekly and monthly reports. Coordinate payroll
changes with accounting.
Process paperwork for terminating employees, including retirement report and forms when applicable.
Inform new employees of available insurance benefits, procedures, and other related information. Coordinate with insurance company regarding claims, resolution of problems cases, and other related functions.
Maintain the chronological training log and individual training records for all employees.
Receive visitors and telephone calls; handle routine matters personally and direct non-routine business to proper staff for consideration.
Type reports, maintain records and files.
Maintain updated files on employee’s service awards and coordinate with warden on presentation of awards.
Provide follow-up correspondence to applicants and agencies regarding employment status.
Assist the manager, human resources in the advertisement of all open positions with job bid program, state employment department, local newspaper advertising and other appropriate recruitment sources.
Ensure all new hire information and other personnel changes are entered into the computer and proper notification forwarded to payroll and ensure adequate and up-to-date personnel records are maintained.
Promote the development of positive skills through modeling appropriate behaviors and intervening when inappropriate behaviors are observed.
Maintain accountability of staff, inmates and property; adhere to safety practices.
Fedex August 24, 2020 - June, 2021
Sr Service Agent / Customer Service Rep
Check in packages for shipping, create shipments, check in dangerous good packages, complete shift paperwork, track packages.
Pioneer Energy Services January, 2018 - April 24, 2020 due to layoff
Human Resource Manager
Administers policies relating to all phases of human resources activity by preforming the following duties:
•Seek candidates for hire by placing AD in local newspaper, receiving resume,
•Calling applicant to set up interview
•Interview to determine if person is the right fit for position
•Run MVR / Background checks
•Schedule pre-employment testing
•Schedule Orientation
•During this time, benefits package is explained in detail along with policies and procedures.
•Process paperwork and coordinate with Safety Director for orientation.
•Provide the employee with uniforms, and supplies needed (employee handbook, safety manual, benefits etc.)
•Provides guidance on company personnel policies, benefits, and procedures to employees
•Process, verify, forward and maintain documentation relating to personnel activities regarding new hires, training, grievances, performance, transfers and terminations.
•Terminate employees, Reprimand employees when necessary; submit to corporate
•Make daily judgement decisions on placing employee.
•Assist employee with personal issues as they come into the office needing guidance.
•Review employee evaluation with employees, submit pay increase in workday
•Maintain data for each employee, including such information as addresses, status, location, and supervisory reports.
•Provide guidance to employees as needed
•Works with the payroll department in obtaining documentation for processing
•Works with corporate Human Resourced Department on completing and processing employee information
•Process employment verification
•Participate in Safety meetings and answer any questions regarding HR.
•Answer incoming job employment inquiries, process and file employee job applications.
•Advertise through Indeed, Locate paper etc. as needed.
•Maintain workday files
•Other duties as assigned
•Change air filters
•Uniform
CHI ST ALEXIS HEALTH – WILLISTON, ND December 19 – January 19 2018
Worked in Medical Records for 1 month
Purity Oilfield Services, Williston, ND November 2013 - November 2017
Administrative/Human Resources Assistant
•Duties included managing day to day operations and working through any problematic issues which may have arisen with safety sensitive work releases, paid time off, payroll and completing any necessary documents requested. Acted as the liaison with the corporate office Human Resource Manager.
•Screened applicants' resumes/applications for available positions and make recommendations to department managers. Performed background checks, drug testing, orientation and streamline process, as needed.
•Met with new hires to review employee benefits package related to medical/ dental/vision/401K, short term disability, long term disability and answer questions regarding same. Provided overview of company Policies and Procedures in employee handbook.
•Maintained personnel files and records including ongoing spreadsheet and calendar of employee time off and coordinate scheduling of same with supervisors. Managed documentation pertaining to terminations, workman's comp, short-term disability, W-9, COI and collaborate same with corporate.
•Gathered employees' hours from the OMNI Dispatch System, manual time sheets, PTO requests, correspondence, etc., recorded data in company payroll records and processed through ADP payroll systems.
•Proposed and developed modifications to company Policies and Procedures and submit to corporate for approval.
•Performed all check and/or wire transfer requests and processed credit card transactions for non-invoiced receivables.
•Managed all Master Service Agreement files.
•Attend Job Fair for Recruitment as required
(Moved to North Dakota to be with Husband)
Lauderdale County, MS Board of Supervisors March 2007 - October 2013
Administrative Assistant
•Assistant to the County Administrator and five Board members. Duties included maintaining legal files approved by the Board of Supervisors at each board meeting; obtained document signatures and submitted to the Board Attorney; and the maintenance of meeting Minute Books.
•Prepared correspondence for Board and County Administrator.
•Assisted with day to day operations of the Administrations department and made recommendations to the County Administrator.
•Published all Legal Notices as per Mississippi Code.
•Assisted with budget planning of each department to be presented to the Board of Supervisors.
•Assisted County Attorney with legal documents needed for board meetings.
•Prepared agenda for each work session and board meeting.
•Assisted Chancery Clerk with completing documents from citizens for land rolls.
•Served as liaison for public complaints, investigated details and reported findings to the County Administrator.
Mississippi Department of Rehabilitation Services October 2001 - March 2007
Hattiesburg, MS
Counselor Assistant III
•Managed clerical staff and delegated general office duties
•Assisted in the preparation of agency, division or departmental budgets
•Maintained personnel files
•Planned and directed corporate activities
•Analyzed administrative issues and provided recommendation to management for resolution
•Prepared payment authorizations and submitted to provider of services
•Review for correctness authorization for services prepared by office personnel.
•Compose and type correspondence and other documentation as required
•Sort and distribute mail
•Keep office staff Itinerary for Director
•Trained new Counselor Assistant
EDUCATION
Enterprise High School, Enterprise, MS
Meridian Community College, MS
Regional Law Enforcement Training Academy, Hattiesburg, MS
Administrative Assist Certification Program
SKILLS
•Certified Notary Public
•HIPPA Certified
•HRM Certificate (Modern Human Resource Manager)
•Proficient in Microsoft Office, Word, Excel, and ADP Payroll Systems
•Experienced with the Pre-employment Screening Program to schedule testing with EPCC, FMCSA or CORP
•Knowledge of Equal Employment Opportunity, American Disability Act, Fair Labor Standard Act, Age Discrimination in Employment Act, and Federal Motor Carrier Safety Administration.
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