Legal Secretary

JANNICE RUTH SINGH

TELEPHONE: +1-516-***-**** EMAIL: ************@*****.***

PROFILE

Detail-oriented Legal Secretary with a strong ambition and dedication to the legal industry and office management. Possessing vast knowledge in the field, organized and efficient in adapting to new processes quickly. Utilizing skills and experience effectively to further my personal and professional development. PROFESSIONAL EXPERIENCE

OFFICE ADMINISTRATION TEMP ROLE JANUARY 2025 2 WEEKS SKY HEIGHTS CONSTRUCTION - BROOKLYN

• Answering phone calls and taking messages. Checking the mail and sending out mails using the Stamps software.

• Preparing response letters to any court related mails regarding any disputes.

• Preparing W4 forms for employees and double checking to see if they completed the I-94 forms and if all documents are in order. Taking part in bidding calls. Checking the bid results on the different governmental portals such as NYSCA and the state govt website.

• Worked on QuickBooks for basic accounting works and preparing payroll for Union and Local workers. LEGAL SECRETARY JUNE 2022 – SEPTEMBER 2024

TAYLOR WESSING LLP - UAE BRANCH

• Opened several matters for lawyers in the corporate department and ran conflict check with our risk team in the UK office.

• Arranging for KYC documents from clients and ensuring they are certified.

• Setting up calendar’s entries for the partner head of corporate, arranging client meetings outside the office.

• Entering the time sheets of the lawyers and ensuring they complete their time sheets due to the deadlines.

• Billing for a Partner, Of Counsel and Associate on all matters and UK, Germany, USA related matters.

• Scheduled all appointments, appearances, and briefings.

• Diligently edited legal correspondence for grammar and spelling and entering Table of Contents and Table of Authorities, Created, indexed, and maintained client binders.

• Transcribed legal documents and phone conversations using a Dictaphone.

• Prioritized and handled multiple assignments and maintained firm commitment to deadlines.

• Managed check requests, expense reimbursement requests, invoices, and accounts payable and receivable information.

• Researched and booked reasonably priced and comfortable airfare, hotels and ground transportation for senior leadership.

• Prepared and processed invoices for attorney billing. Worked with client vendors to coordinate payments of invoices.

• Preparing Engagement letters.

• Formatting and proof reading of Due Diligence reports, Subscription Agreement, Sales, Purchase of Shares agreement, M&A and Nominee agreements.

• Managed the fee earners individual Business Development entries on their specific OnePlace account. LEGAL RECEPTIONIST NOVEMBER 2018 – MAY 2022

AL TAMIMI AND COMPANY - UAE

• Attending to calls - taking detailed messages from clients and forwarding to relevant departments.

• Organizing flower arrangements for various departments.

• Keeping track of documents received and forwarding to various departments and clients.

• Preparing receipts for the cash, cheque & credit cards received against invoices and forwarding the same to accounts.

• Covering as a leave replacement to the other branches/UAE offices. Organizing conference calls for lawyers via Arkadin.

• Organizing meals for external clients if there are extended meetings after the office hours.

• Keep track of board room preferences for various Senior’s lawyer and partners of the firm.

• Coordinating with our caterers for food and décor for and festive occasions in the firm for etc. And for other events like partner's retreat, external client seminars and internal seminars.

• Attending to important Notary clients and sometimes to verify and check if the documents are in order.

• Completed data entry of legal documents into electronic filing systems. COMPUTER SKILLS

• MS Word

• Excel

• PowerPoint

• MS Outlook

• OneNote

• Arkadin Conference calls

• QuickBooks

• Photoshop

• MS Teams

• Task Assigner

• Sketchup

• One Place

• Basecamp- project management

• Notion - project management

• Business Development

• 3Ds Max

• AutoCAD

• Aderant Billing system

• Elite Billing system

• Toggle for Time recording

• Typing speed - 56 wpm

• Transcribing

• Diary Management & Travel Arrangements

• Typing of legal forms and documents

• Liaising with Clients and Vendors

• IManage and File site

• Self-correspondence

• Preparation of company brochures

• Preparation of Capability statements

• Fee proposals for clients

• Amending documents using track changes

• Legal coding

• Exceptional communication skills

• Legal research

• Schedule maintenance

• Proofreading

• Client communication

• Deadline tracking

EDUCATION

• 2025 LSAT – CURRENTLY PURSUING

• 2022 IMBA BUCKINGHAMSHIRE NEW UNIVERSITY UNITED KINGDOM

• 2020 DIPLOMA INSTITUTION FOR LEGAL SECRETARIES AND PA’S

• 2018 BSC INTERIOR DESIGN - AMITY UNIVERSITY DUBAI

• 2015 HIGH SCHOOL OUR OWN ENGLISH HIGH SCHOOL, GIRLS BRANCH by GEMS EDUCATION

LANGUAGES SPOKEN

ENGLISH FLUENT HINDI FLUENT

URDU FLUENT FRENCH INTERMEDIATE

ARABIC INTERMEDIATE

REFERENCES

Can be arranged upon request.

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