Los Angeles Part-Time Opportunities

DEBORAH BOONE-MALBREW

P.O. BOX ****** LOS ANGELES, CA 90009

(phone) 323/387-0008

******.*****-*******@*****.***

SUMMARY

Provide skilled support to meet challenging requirements. Proactive in handling concurrent tasks. Excellent problem-solving and decision-making abilities. In search of a new position where hard work and dedication will be well valued.

SKILLS

Adapt readily to new responsibilities

Professional attitude

Knowledge of SAP, Colin, PICK,

Lexis/Nexis

Competent with use of Microsoft Office

Prioritize accurately

Respond well under pressure

Self-motivated

Skilled in multi-tasking and

communication

Great organizational skills

Knowledge of Choice Point Data System

EXPERIENCE

Los Angeles Unified School District, Los Angeles, CA Human Resources, Employee Health Services 8/2015 - present Administrative Aide 12/2010 - 9/2014

Issue nearly 3,000 tuberculosis notices quarterly to employees using Microsoft Office.

Execute spreadsheets in Excel and filter records in Access for TB compliance updates.

Monitor the status of notified employees and contact administrators and supervisors.

Compose spreadsheets for various departments of employees who failed to comply with requirements.

Contact medical facilities regarding authorization to release employees’ medical information.

Input certificated candidates’ pre-employment health material into the District’s erecruit system.

Review / input additional medical records for early education and special education employees.

Assist employees and others with their questions, concerns and complaints.

Fulfill records request for Office of Inspector General and other departments.

Maintain medical record files and assisted Medical Director with appointments and calendar.

Perform office services: filing, scan medical records, equipment service, order supplies.

Provide reimbursement forms for medical expenses

Answer phone calls and take detailed messages for department Director. Facilities Services Division, Labor Compliance Department 10/2014 - 7/2015 Contract Assistant (leave for hire)

Reconciled contractors’ bank statements against wages reported in the Certified Payroll System

(CPRs).

Assisted in preparing payment analysis of fringe benefits reported by contractors to local unions.

Reviewed labor compliance prevailing wage requirements with contractors.

Verified workers’ information reported on daily report logs against contractors’ CPRs.

Contacted workers via mail regarding collection of prevailing wage determination.

Prepared case folders; organized investigative files for scanning and storage.

Filed correspondence and other documents related to case. Handled incoming and outgoing mail. Facilities Construction Contracts 10/2006 - 12/2010 and Contract Assistant (Prov.) 6/2006 -10/2006

Reviewed contractors’ prequalification file and financial statements to bid District projects.

Interviewed and verified contractors’ post construction evaluations.

Advertised bid openings for District projects in local newspapers.

Conducted bid openings for Job Order Contracts (JOC) and prepared tabulation of bids.

Reviewed award recommendation for submittal to the Chief Facilities Executive.

Compiled contractors’ due diligence. Prepared contract award information (NOIA, NOA).

Processed substitution requests for contractors, notified subcontractors and Project Managers.

Compiled/ inputted contract data into the District’s database (PIC System).

Coordinated various hearings: responsibility, substitutions, administrative reviews, and appeals.

Prepared penalty assessment memos for accounts payable department for withhold penalty.

Acknowledged contractors’ bid protest letters and prepared routine office correspondences.

Assisted Closeout Department with change orders submittals to the Division of State Architect.

Assisted in the registration for District forums. Gathered information and prepared Board reports. Administrative Aide 11/2004 - 6/2006

Conducted bid openings for Job Order Contracts; prepared abstract of bids and tabulation of bids.

Assisted with conducting formal bid openings for Districts projects.

Processed substitution requests and acknowledged bid protest letters.

Communicated California Public Contract Code to contractors and District personnel.

Coordinated various hearings.

Monitored/ recommended supplies and equipment resources for the department. Prepared requisitions.

Coordinated distribution of bulletins, memos, and operational instructions.

Maintained calendar and provided administrative support to senior managers.

Served as liaison person with other District offices including building maintenance. Santa Monica College, Santa Monica, CA

Department Secretary, (Temporary) 9/2004 - 11/2004

Executed payroll for Library and Learning Resource Center departments.

Maintained records of budget expenditures and inventories in various accounts.

Ordered supplies, arranged maintenance services for department, typed requisition requests.

Assisted students, staff and visitors.

Los Angeles Dodgers Stadium, Los Angeles, CA

Customer Service Representative, (Seasonal) 7/2004 - 10/2004

Established customer accounts and handled credit card transactions.

Resolved customer complaints, answered phones and distributed mail. Commodity Futures Trading Commission (‘CFTC’), Los Angeles, CA Futures Trading Investigator 1/1996 - 6/2003

Conducted investigations relating to financial trading abuses.

Ascertained information from variety of sources including firms, customers and others Federal and State law enforcement agencies through subpoena or inspection.

Maintained log of evidence received and properly secured sensitive information.

Examined contract documents, profit/loss statements, bank records, account opening documents, general ledgers, and advertisements.

Served Temporary Restraining Orders on registrants and financial institutes.

Handled complaint calls; conducted numerous interviews, prepared customer sworn declarations.

Participated in taking investigative depositions of registrants and customers.

Analyzed data using Microsoft Excel and Access. Formulated investigative plans and outlines.

Prepared legal documents for filing with Courts.

Supervised workflow of law students who participated in agency’s Legal intern program. Administrative Officer (Temporary) 6/2003 - 8/2003

Organized the transfer of numerous legal documents and records to the Records Center.

Supervised and administered the work assignments of summer interns and clerical staff.

Transferred personnel documents to the Commission’s regional offices. Legal Technician/ Clerk Typist 9/1988 - 1/1996

Prepared legal pleadings and other materials for filing with the court.

Transcribed and edited dictations involving legal subject matters.

Established and maintained investigation files. Checked legal citations.

Maintained petty cash funds in accordance with the U.S. treasury and CFTC requirements.

Prepared travel records and requisition forms for the office.

Arranged various office meetings, answered phones, distributed mail and received visitors. EDUCATION/ TRAINING

California State University, Northridge – Studied Finance (8/1998 - 5/2001) National Institute for Trial Advocacy (Chicago) - Diploma (9/2000) Santa Monica College - Associate of Arts Degree, Business Admin.- Economics (6/1998) Pacific Coast College (Los Angeles) - Certificate, Business Administration (6/1988) LAUSD, Labor Compliance Department- Certification Program (7/2015) Received Employee of the Quarter Award – Facilities Construction Contracts (2008) Small Business Boot Camp/ OSHA (4/2007)

What To Do When Construction Projects Go Bad in California (5/2006) Fundamentals of Construction Contracts (1/2006)

LAUSD’s IFS (3/2005)

The Exceptional Assistant: Increasing Organizational and Communication Skills (3/1994) The Office Professional: What It Takes (5/1990)

REFERENCES

References Available Upon Request.

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