Office Manager Accounts Payable

Jessica Anderson

West Fargo, ND *****

Email: *************@*****.*** Phone: 701-***-****

Professional Summary

Experienced and driven Business Vice President and Office Manager with over 20 years of experience in administrative operations, financial management, payroll, and human resources within construction, legal, and labor union environments. Proven leader with exceptional organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently. Highly computer proficient with expertise in Microsoft 365, Bookworks, ADP, and Adobe.

Core Competencies

Financial Reporting & Budgeting, Payroll Administration & Compliance, Office Operations & Staff Management, Accounts Payable/Receivable, Contract & Insurance Administration, Event Planning & Fundraising, Data Management & Record Keeping, Excellent Written & Verbal Communication

Professional Experience

Office Manager

I.A.M.A.W. – International Association of Machinists & Aerospace Workers, Fargo, ND

October 2018 to Present

Managed accounts payable and receivable for district operations; processed weekly ACH payments, employee expenses, and invoicing to local lodges.

Conducted monthly financial reporting, account reconciliation, and audits; prepared master vouchers and documentation for bi-monthly district meetings.

Administered payroll for staff and Business Representatives, including mileage tracking, benefit deductions, and tax reporting.

Oversaw all hiring documentation, insurance, and digital records conversion using SharePoint Server.

Coordinated logistics and materials for district meetings, community events, and union fundraising (e.g., Putt for Pups, Trails for Tails).

Maintained insurance records, handled contract renewals for over 23 companies, and ensured compliance with Grand Lodge requirements.

Insurance Aging Specialist

Compu-Med Billing Services, Fargo, ND

February 2017 – October 2018

Processed and tracked insurance claims, managed rejections, appeals, and customer service inquiries.

Produced monthly reports for multiple chiropractic clinics, ensuring accuracy in claim submissions.

Traffic & Billing Manager

AM 1100 The Flag, Fargo, ND

March 2016 – February 2017

Managed scheduling and billing for radio commercials; maintained advertising logs and client accounts.

Ensured accurate airtime reporting and client invoices on a weekly and monthly basis.

Document Specialist

Integreon Management Solutions, Fargo, ND

February 2013 – March 2016

Reviewed, edited, and transcribed legal documents for law firms and courts.

Processed HR paperwork for Pacific Maritime Corporation; handled document filing, medical leave, and union grievances.

Administrative Assistant

Paradigm Enterprises, Fargo, ND

March 2011 – February 2013

Managed accounts payable, HR, payroll, DOT reporting, and inventory for electrical contracting firms.

Provided scheduling, customer service, and maintained vehicle and office records.

Vice President / Office Manager

Dakota Postframe Construction Inc, Fargo, ND

April 2000 – July 2010

Directed all office operations, including A/P, A/R, payroll, HR, insurance, and customer service.

Managed job costing, contract setup, trade show coordination, tax payments, and advertising.

Designed and maintained company websites and marketing materials.

Education

Bachelor of Science in Business Administration

Moorhead State University, Moorhead, MN

1993 – 1997

Technical Skills

Microsoft 365 Bookworks ADP Adobe SharePoint AS400 System Legal Transcription

Contact this candidate